1. BUILDING THE FOUNDATIONS FOR A STATE M&E SYSTEM Information for M&E in the State of Yucatán 1

2. In the beginning…  Challenge to develop an M&E system to support planning and decision-making at the State level  Stimulated from the State Secretary of Planning and Budget (SPP)  Recognition of the need to start with initial step: improve information system  Underlying premise: How to provide policymakers with the information needed for decision making at their fingertips 2

3. The Context  Federal law requiring a shift towards results-based management  Federal law requiring the establishment of state committees for statistical and geographic information (CEIEG)  Yucatán was the first to establish CEIEG  Purpose: Provide overall guidance and oversight of state information system  Strong awareness and political support of State leadership  Coincide with interest of INEGI to increase engagement at state level 3

4. The Concept  Strengthen the System of Statistical, Geographical and Evaluation Information (SIEGEY in Spanish)  Replicate the experience of the National Strategy for the Development of Statistics but…  At the state level  More closely linked to the development of an M&E system  Together with practical instruments for its implementation 4

5. Strategy to Strengthen the State Information System  INPUTS:  Diagnostic of Information Demand for M&E system  Diagnostic of Information Demands for decision-makers  Diagnostic of Supply of Statistical Information  Report of Workshop to Validate Results  Diagnostic of Information Systems needed to implement the recommendations  OUTPUT: Strategy to Strengthen the State Statistical, Geographic and Evaluation Information System 5

6. Complemented by…  Geographic diagnostic by INEGI  Provision of integrated data platform (SIMBAD) by INEGI  Training in international standards for data documentation by the Accelerated Data Program (ADP)  Grant request to the TFSCB to strengthen administrative records 6

7. General Methodology for Diagnostics 7  Objective: Rapid assessments of capacity and demand for statistical information, as well as information for monitoring and evaluation  Audience: 35+ State agencies, as well as the National Statistical Office (INEGI) and State Center for Municipal Development  Methodology:  Desk review  Brief questionnaires with relevant agencies  Additional interviews/meetings with specific agencies

8. Diagnostic of Demand for Information for M&E  1. Planning and Budgeting  Concordance with the State Development Plan  Translation of development objectives into performance indicators and goals  Links between the Annual Operational Plan and the State Development Plan  Institutional capacity  2. Monitoring  Institutional capacity for monitoring  Management of performance information  Institutional arrangements for the use of monitoring information 8

9. 9  3. Evaluation  Institutional framework  Institutional capacity  Use of information from evaluation  Supply and demand for M&E Diagnostic of Demand for Information for M&E (continued)

10. Diagnostic of Information Demands for Public Decision-Makers 10  1. Indicators consulted regularly by decision- makers  Link to specific goals  Adequacy of frequency  Sources of information  2. Use of information  Monitoring/program performance  Budgeting  User satisfaction  Accountability

11. Diagnostic of Information Demands for Public Decision-Makers (continued) 11  3. Information demands  Identification of other indicators and their attributes  4. Indicators for M&E  Identification of beneficiaries  Institutional capacity

12. Diagnostic of Supply of Statistical Information 12  1. Strategic planning  Institutional framework  Budgeting for statistics  2. Production and documentation of statistics  Inventory of statistical operations  Harmonization/standardization  Institutional capacity  3. Dissemination of statistics  Media for dissemination of micro and meta data  Frequency  Monitoring by media

13. Diagnostic of Supply of Statistical Information (continued) 13  4. Organization and management  Institutional framework  Harmonization of information  5. Public value  Demand for information  Credibility

14. Diagnostic of Information Systems 14  1. Technological resources  Policies  Hardware  Software  Internet  2. Databases  3. Human resources  4. Interface and quality of service  Timeliness  Institutional capacity  Quality controls

15. The Findings  Capacity/institutional issues  Unmet needs/demands  Improvements in quality/reliability of information  Results  Strengthen information system  Develop M&E system 15

16. 16 Statistical, Geographic and Evaluation Information System for the State of Yucatán, Mexico Demand for information Impact on: Design/re-design of public policies and programs Accountability and transparency Efficient budget allocation Improvements in well-being of population State Committee for Statistical and Geographic Information (CEIEG-Y) Independent Evaluation Unit Center for Geo-spatial Collaboration Secretary of Planning and Budget General Directorate for Technology Sub-system Coordinator M&E Sub- system Geographic Subsystem Statistical Subsystem Information Technology Infrastructure

17. Looking towards the future… 17  Replication in other states and other countries  Clarity of supply and demand for information  Convening power of rector agency/Importance of inter-institutional relationships  Key role of NSO and other strategic partnerships  Systems/programs for the management of information  Expansion towards M&E  Institutional framework  Training  Partnerships with key national and international actors