1. Synthesise, standardise and productionise CERIF for Higher Education Institutions CERIF in Action (CIA) CERIF Workshop, Bristol, 27-28 June 2012

2. CERIF Workshop, Bristol, 27-28th June 2012 Anna Clements Enterprise Architect, University of St Andrews akc@st-andrews.ac.uk Anna Clements Enterprise Architect, University of St Andrews akc@st-andrews.ac.uk Scott Brander Project Manager, University of St Andrews scott.brander@st-andrews.ac.uk Scott Brander Project Manager, University of St Andrews scott.brander@st-andrews.ac.uk

3. Aim of the project Partners and use cases Progress Agenda CERIF Workshop, Bristol, 27-28th June 2012

4. … to consolidate existing work [at the UK National level] using CERIF to explore the possibilities of two-way data exchange by producing a stable, reusable system for real-time exchange between two or more live organisational systems using CERIF. Aim of the Project CERIF Workshop, Bristol, 27-28th June 2012

5. The National (UK) Perspective National investment – JISC CERIF Workshop, Bristol, 27-28th June 2012 Jan 10 JulJan 11 JulJan 12 JulJan 13 Jul EXRI Report RMAS RIM1 RIM2 RIM3 MRD – research data UKRISS

6. Report identifying CERIF as the best option for improving interoperability and exchange of research information Cycle of investment in CERIF projects is leading to the evolution of a standard CERIF implementation CIA first step towards a truly interoperable CERIF- XML –Entities, semantics, identifiers The National (UK) Perspective CERIF Workshop, Bristol, 27-28th June 2012

7. Growth in procurement of CERIF Research Information Systems –0 to 30% in 3 years Funders and other bodies engaging with and implementing standard Consistency vital if CERIF to support national research base CIA will help with maintaining consistency of implementation The National (UK) Perspective (cont.) CERIF Workshop, Bristol, 27-28th June 2012

8. The European Perspective euroCRIS Membership CERIF Workshop, Bristol, 27-28th June 2012

9. Aim of the project Partners and use cases Progress Agenda CERIF Workshop, Bristol, 27-28th June 2012

10. Project Partners CERIF Workshop, Bristol, 27-28th June 2012

11. Use Cases Uploading grant-level information to RCUK Uploading to Research Outcomes System 2 Between institutions Exchanging data between partner institutions e.g. when an researcher moves to a new Institution. 1 CERIF Workshop, Bristol, 27-28th June 2012

12. Benefits of CIA approach Stakeholder Perspectives Higher Education Institutions Further embedding central research information or institutional repositories as key strategic systems within their institution Individual researchers Time-saving Reduced duplication of effort Reduced likelihood of missing data, errors, etc. Allows researcher to do their core job: research Wider research community Well-defined standard CERIF- XML model Extend to other use cases Commercial providers Competitive advantage for new (and existing clients) Shows willingness to engage in open standard for interoperability Funders More streamlined process for collating grant- level outcome information from institutions With a view to automated process in future CERIF Workshop, Bristol, 27-28th June 2012

13. Researchers Authors PIs / Co-PIs Persons Institutions Funders Publishers Organisations Articles Conference Papers Books PublicationsProjects Pots of money Funding Scope of CIA Major Entities CERIF Workshop, Bristol, 27-28th June 2012

14. Scope of CIA SystemsAtira 20 UK institutions, 73 international institutions ePrints 100+ registered in UK Symplectic 24 UK Institutions Research Outcomes System All 165 Uni & HEIs. 5 out of the 8 Research Councils CERIF Workshop, Bristol, 27-28th June 2012

15. Aim of the project Partners and use cases Progress Agenda CERIF Workshop, Bristol, 27-28th June 2012

16. Project Timelines November 2011 – October 2012 CERIF Workshop, Bristol, 27-28th June 2012 Nov 11 Dec 11 Jan 12 Feb 12 Mar 12 Apr 12 May 12 Jun 12 Jul 12 Aug 12 Sep 12 Oct 12 Review CERIF models Define CERIF-XML standard Development of Plugins Testing Roadmap for Adoption Workshop

17. Project Progress Review existing CERIF models –JISC-funded –Other relevant projects –Similarities and differences in approach –Issues and how solved –Vocabularies used –Existence or lack of authority data sources Phase One CERIF Workshop, Bristol, 27-28th June 2012

18. Comparison of Projects Phase One CERIF Workshop, Bristol, 27-28th June 2012

19. CERIF Issues Unique person IDs … so many ways –CRISPool: Person-[UKPRN]-[PersonInstId] –IRIOS: Generated UUIDs –CERIFy: Employee ID from Incites Identifiers CIA Solution Internal Persons: Person-[UKPRN]-[PersonInstId] Internal Organisations: Organisation-[UKPRN]-[OrgInstId] External Persons/Organisations and other identifiers: UUID CERIF Workshop, Bristol, 27-28th June 2012

20. CERIF Issues Preferred Author Name –Person Publication Link is made on an identifier – unable to identify preferred author name for a publication Data model CIA Solution New Classification scheme to help distinguish between two types of person entity: i.e. to distinguish preferred author name CERIF Workshop, Bristol, 27-28th June 2012

21. CERIF Issues Other identifiers –Institutional (e.g. user name) –External (e.g. HESA, Scopus, PubMed, Web of Science IDs) Personal / Honorific Titles Organisation Types –Different organisations have different structures (e.g. funders) –Each HEI even has different structures Other Identifiers and semantics CERIF Workshop, Bristol, 27-28th June 2012

22. CERIF-XML Fragmentation of V1.3 –Resource intensive (data about an entity was held in up to 10 XML files) –Scalability issues –Structure couldnt natively represent complexity required. Version 1.4 … towards v2 CIA Solution CERIF and other concurrent projects requested inclusion of defragmented CERIF-XML CERIF Workshop, Bristol, 27-28th June 2012

23. Project Progress CERIF Workshop, Bristol, 27-28th June 2012 2 1 1)Academic user logs into Symplectic Elements 2)Chooses export to CERIF-XML 3)Saves XML file 2 2 1 1 Phase Two

24. Project Progress CERIF Workshop, Bristol, 27-28th June 2012 2 1 User uploads CERIF-XML file Elements assists user with review of person and publication data found in XML file

25. Project Progress CERIF Workshop, Bristol, 27-28th June 2012 2 1 User can optionally review new … … and matched publications found in CERIF-XML

26. Project Progress CERIF Workshop, Bristol, 27-28th June 2012 2 1

27. Project Progress CERIF Workshop, Bristol, 27-28th June 2012 2 1

28. Project Progress CERIF Workshop, Bristol, 27-28th June 2012 2 1

29. Project Progress CERIF Workshop, Bristol, 27-28th June 2012 2 1

30. Project Progress CERIF Workshop, Bristol, 27-28th June 2012 2 1

31. Project Progress CERIF Workshop, Bristol, 27-28th June 2012 2 1

32. Project Progress CERIF Workshop, Bristol, 27-28th June 2012 2 1

33. Roadmap Current situation: –Quantifying time/cost to enter data –Uploading information to ROS Future: –Extending use cases beyond CIA entities Survey to gauge … CERIF Workshop, Bristol, 27-28th June 2012

34. What happens next The Roadmap CERIF Workshop, Bristol, 27-28th June 2012 ROS Survey - w/c 18 th June CIA Survey – circa 1 st July

35. Surveys Various stakeholders CERIF Workshop, Bristol, 27-28th June 2012 Research Administrators Researchers Investigators (PIs/Co-PIs) Suppliers Research Funders Funding Councils IT Support staff

36. Project Blog bit.ly/cerifinaction CERIF Workshop, Bristol, 27-28th June 2012

37. Summary of expected benefits CERIF Workshop, Bristol, 27-28th June 2012 Considerable expansion in use of CERIF-XML Involvement of software providers and key funder – RCUK Efficiency improvements across the sector Considerable improvement in data quality and availability

38. Conclusions & Summary But need for … Unambiguous identification of entities Recognised authority data sources Agreed standard lists (e.g. research funders) Improving awareness of CERIF and its multiple benefits Additional CERIF documentation –Case studies –Evidence of benefits CERIF Workshop, Bristol, 27-28th June 2012

39. And almost finally … Iconography CERIF Workshop, Bristol, 27-28th June 2012

40. … and finally CERIF in Action Chaos in Action

41. http://bit.ly/cerifinaction More information: http://bit.ly/cerifinaction More information: h hh http://bit.ly/cerifinaction Thank you Any questions? CERIF Workshop, Bristol, 27-28th June 2012