1. … because good research needs good data DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton Funded by: This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 2.5 UK: Scotland License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nc- sa/2.5/scotland/ ; or, (b) send a letter to Creative Commons, 543 Howard Street, 5th Floor, San Francisco, California, 94105, USA.http://creativecommons.org/licenses/by-nc- sa/2.5/scotland/ Group exercise: scoping data and curation requirements

2. … because good research needs good data DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton www.data-audit.eu/ Instructions Well break into groups of 4-5 people Take one of your repositories as the scenario OR imagine you all work in a repository thats about to start curating data Discuss how would identify the data types and scope curation requirements (45 mins) Open feedback and discussion (30 mins)

3. … because good research needs good data DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton www.data-audit.eu/ How would you scope: 1) the range of data being created at your institution? 2) user expectations / requirements on the repository to help manage and preserve those data? What would you want to find out? -what would your key questions be? How would you go about collecting information? How would you ensure participation?

4. … because good research needs good data DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton www.data-audit.eu/ Key questions to be asked Examples from DAF projects are available in the Implementation Guide – http://www.data-audit.eu/docs/DAF_Implementation_Guide.pdf Other relevant data studies Australian University survey, investigating data management - http://www.apsr.edu.au/orca/investigating_data_management.pdf Glasgow University policy study - http://www.hatii.arts.gla.ac.uk/research/prespolicy.html Oxford University projects - http://www.ict.ox.ac.uk/odit/projects/digitalrepository/ and http://eidcsr.blogspot.com/ Purdue data interviews - http://docs.lib.purdue.edu/lib_research/81/ RIN life science case studies - http://www.rin.ac.uk/our-work/using-and-accessing- information-resources/disciplinary-case-studies-life-sciences SCARP project - http://www.dcc.ac.uk/scarp/ University of Wisconsin study - http://tiny.cc/B2H8e

5. … because good research needs good data DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton www.data-audit.eu/ Methods for collecting information Desk-based research Good for initial planning stage and to collate background information Remote access to data a challenge and could be hard to understand. TIP: use PhD students Survey questionnaires Good for collecting basic overview and to obtain wide participation Can be useful to identify potential interviewees Uptake can be low – best if pushed by internal advocate Make sure software meets needs. TIP: Use Bristol Online Surveys Data interviews Interviews Provide best quality information – ability to develop questions to follow up on key points Allow you to gauge awareness of data issues better Very time consuming – TIP: one person to interview and one to note-take. Lifecycle model can provide useful framework to guide discussion. Focus groups Good for reaching consensus and developing ideas May be difficult to set up. TIP: Work through local advocates. also information lab notebooks as used in RIN case studies

6. … because good research needs good data DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton www.data-audit.eu/ Ensuring participation Senior management approval Internal advocate Sell the benefits to the individual and institution Imperial College – http://ie-repository.jisc.ac.uk/307/ pp19-20 University of Oregon business case for DAF audit - http://libweb.uoregon.edu/inc/data/faculty/datainventorybizcase.pdf

7. … because good research needs good data DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton www.data-audit.eu/ Thanks Any questions? Sarah Jones - s.jones@hatii.arts.gla.ac.uk http://www.data-audit.eu