1. www.perfectmatch.fi This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication.

2. How to match the right trainee with the right SME PERFECT MATCH (2012-2014) LEONARDO DA VINCI TRANSFER OF INNOVATION

3. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. CORE PARTNERS Sastamala Municipal Education and Training Consortium / Ikaalinen College of Crafts and Design, Finland; coordinator Chambre Régionale de Métiers et de l’Artisanat de Midi-Pyrénées (FR) FUNDACIÓ JESUITES EDUCACIÓ- ESCOLA TÈCNICA PROFESSIONAL DEL CLOT (ES) WEXEdU Alapítvány (HU) CSCS – Centro Studi “Cultura Sviluppo” (IT)

4. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. THE ASSOCIATED/ INELIGIBLE PARTNERS 9 associated or ineligible partners to help in the dissemination: chambers, umbrella organisations of SMEs and of education, vocational schools 14 partners all in all

5. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. EXPERTS Grethe Stave / Apriori, Norway Dr. Peter Wordelmann, Germany

6. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. THE IDEA OF THE PROJECT

7. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. OBJECTIVES OF THE PROJECT To develop tools for intermediary organisations: – to make the perfect matches – to encourage schools etc. to become intermediary organisations – to encourage SMEs to host trainees from abroad To improve the quality of co-operation between the different actors To bring out the benefits of mobility for the decisionmakers

8. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. When the right trainee is matched with the right SME = Perfect Match; maximal benefits for all parties Intermediary organisations are needed to organise the perfect match placements 2 BASIC ASSUMPTIONS

9. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. Intermediary organisation Sending Hosting Organisation SME +Trainee MOBILITY PROCESS

10. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. = e.g. schools organising placements for each others’ students, chambers, associations or professional intermediary organisations Tasks: Find the SME that matches the trainee’s needs Help with the practical arrangements Support the trainee during the placements Support the SME Quality assurance of the placements INTERMEDIARY ORGANISATIONS

11. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. Selecting the trainees: only motivated ones should be sent! Helping them to make their application documents  importance of the objectives and skills of the trainee! Providing information of the content of the training Preparing the trainee Making the practical arrangements Providing the agreements and assessment forms Validating the learning outcomes of the trainee TASKS OF THE SENDING ORGANISATIONS

12. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. Defining the tasks of the trainee with the intermediary organisation Signing the learning agreement Appointing a tutor for the trainee Assessing the learning outcomes of the trainee This should be all for the SME! TASKS OF THE HOSTING SME

13. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. GUIDE OF THE HOSTING PROCESS REASONS FOR AN SME TO HOST TRAINEES FROM ABROAD QUESTIONNAIRE TO GATHER INFORMATION ABOUT SME INTERESTED IN HOSTING TRAINEES COMPANY ANALYSIS GUIDELINES: HOW TO PREPARE APPLICATION DOCUMENTS FOR A WORK PLACEMENT PERFECT MATCH FEEDBACK PERFECT MATCH TOOLKIT

14. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. Free download at the website: www.perfectmatch.fi Freely modifiable according to your needs Can be used in many ways Available in English, Finnish, French, Spanish, Hungarian and Italian + the Feedback forms / PM Feedback even in German USE AND ”ABUSE”

15. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. A complete guide for a beginning intermediary organisation (incl. a flowchart) A quality management tool for more experienced organisations Defines the tasks of the different actors in the process Hints about how to use the products GUIDE OF THE HOSTING PROCESS

16. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. REASONS FOR AN SME TO HOST TRAINEES FROM ABROAD The purpose is to motivate SMEs to host trainees from abroad A sheet of benefits the SME may gain while hosting Videos of SMEs with positive experiences of hosting

17. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. The purpose is to gather enough information about the SME to do the matching: the needs and expectations of the SME, the tasks available Gathering all necessary info in one questionnaire instead of sending 20 e-mails  SME friendly Adjust according to the sector Personal interview, phone, e-form… QUESTIONNAIRE TO GATHER INFORMATION ABOUT SME INTERESTED IN HOSTING TRAINEES

18. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. An excel sheet summing up the results of the Questionnaire Serves as a summary of the hosting SME in the database of the intermediary organisation A tool for presenting the hosting company to the sending organisation Often the website of the SME is the only information given to the sending organisation  not enough, particularly when implementing ECVET! COMPANY ANALYSIS

19. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. Instructions on how to make a good europass CV, motivation letter and possibly a portfolio The purpose is to gather enough information about the skills, needs and the objectives of the trainee to find a matching SME (other tools may be helpful too) The information needs to be truthful GUIDELINES: HOW TO PREPARE APPLICATION DOCUMENTS FOR A WORK PLACEMENT

20. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. ”We don’t use application documents, we just tell the partner that we are sending three stonecutting students this year” Application documents are important because: -Self-evaluation, identifying one’s own skills -An opportunity to match the trainee’s personal objectives with the qualification -Preparing good and clear application documents is a valuable skill in itself -Helping the trainee see the cathedral s/he wants to build is the best means to motivate the trainee! WHY APPLICATION DOCUMENTS?

21. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. PERFECT MATCH FEEDBACK An e-tool with which feedback sheets can be sent to the SMEs and the trainee Sharing of the feedback among the participants of each placement (the sending organisation, the trainee, the SME) Feedback sheets also available To evaluate the success of the match  quality management tool for intermediary organisations Direct feedback for sending organisation: did the trainee’s skills match the needs of the labour market (not student evaluation)

22. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. Perfect matching maximises the development of soft and hard skills – even the SMEs can learn something new When communication and co-operation works, and when the placement is a Perfect Match, ECVET is easy to implement More positive experiences  more interest for mobility – particularly for SMEs  more quantity BUT to increase quantity, the quality should be raised first PERFECT MATCH CONTRIBUTION TO MOBILITY

23. This publication has been funded by the European Commission. The Commission accepts no responsibility for the contents of the publication. FI: Sirpa Uotila: sirpa.uotila(at)sasky.fisirpa.uotila(at)sasky.fi FR: Karine Nouvet-Marie: k.nouvet-marie(at)crm-midi-pyrenees.frk.nouvet-marie(at)crm-midi-pyrenees.fr ES: Beatriz Feijoo Novoa: beatriz.feijoo(at)fje.edubeatriz.feijoo(at)fje.edu HU: Hajnalka Fábiánné Oszkó: Fabian(at)wexedu.huFabian(at)wexedu.hu IT: Stefano Tirati: Stefano(at)cscs.itStefano(at)cscs.it FOR MORE INFORMATION, PLEASE CONTACT: