1. 10/21/2015 1 Ferns PARADISE AGM SEP 2009  PRESENTATION  By  Management committee

2. 10/21/2015 2 Agenda 1.President’s Address 2.Annual Report 3.Adoption of Audited Accounts 4.Amendment of FP Bye-laws 5.Appointment of Auditors 6.BREAK (20 mins)

3. 10/21/2015 3 Agenda (Contd..) 6.Financials 1.Proposed Budget FY 09-10 2.Revised Maintenance Charges wef. FY 2010-11 3.Approval of Sinking Fund Scheme 4.FBD Receipts and Dues 5.Regularization of Expenditure exceeding Rs. 25000 7.Outstanding Issues/concerns 8.Any other matters and close up.

4. ANNUAL REPORT – 2009 Major Achievements  Security System  NOC Procedure  FP Club Rules  FC Club Usage by FP Members  Entry Road to FP & FC and St Lighting  Environment Initiatives  Upgraded Communication System  Web Site  Direct Mailing  SMS Alert  Yahoo Group  Entertainment  Landscaping 10/21/2015 4

5. 5 Annual Report (Contd..) Financials  Stream Lined and automated  Settlement of Dues from FBD  Significant Improvement in Collection

6. ADOPTION OF AUDITED ACCOUNTS  Accounts of FY 08-09 have been closed and have been audited  Balanced Sheet, I & E Statements along with the Audit Report have been sent to all members  It is now proposed for adoption.

7. 10/21/2015 7 Amendments of FP Bye Laws  House Construction Rules ( Ch 11)  Club Rules ( Ch 12)  Recurring Fee, Penalty Interest and Defaulters (Ch 2 sec 2)  Audit & Elect Committee members : Min no. reduced to 2 and 3 resp. (Ch 6)  Revision of Financial Powers of MC (Ch 10 Gen)  Corrections of errors : address, Chapter Numbers etc.

8. Maintenance Fees Incentive Scheme The payment scheme : (proposed for 2010-2011 onwards):  Annual Fee is payable by all plot owners on 1 st April.  A rebate of 5% if paid by 30 th April.  Beyond 30 th June,  a penal interest of 2% per month.  Member’s name will be included in the defaulters list.  The defaulters list published on 1 st July.  Member name removed from the Defaulters List only on payment of all dues including arrears and interest.  If dues not paid by 30th September, member will no longer be entitled for any facility/services provided by the Association such as Water Supply, Security, Garbage clearance etc.  Defaulter cannot stand in elections, cannot vote or participate in AGM/EGMs.  Defaulter will not be issued NOC for construction of house.

9.  Annual Charge is payable by all plot owners on 1 st April.  A rebate of 5% if paid by 30 th April.  Beyond 30 th June,  a penal interest of 2% per month charged.  member’s name included in defaulters list.  Defaulter for 3 years, loses membership of the Club.  Membership can be restored on payment of a re-entry Charge of Rs.50, 000/- + current year Club House charge. Payment Scheme for Club Charges

10. Appointment of Auditors  Mr. S. Rajagopalan had been appointed as the auditor for the FY 08-09 at a remuneration of Rs. 7500.

11. Ferns Paradise Financial Update and Budget for 2009-2010 Managing Committee

12. Proposed Budget 2009-2010 Layout Expenditure 2008-2009(Ph1)2009-2010( Ph1,2) (in Lacs)  Security8.388.39  Electricity5.436.04  Salaries2.803.72  Site maintenance5.647.04  Office Admin & Misc1.561.65  FBD Bill for phase 23.210  Sub-total 27.05 26.86  Contingency02.00  Projects and Capex1.465.00  Grand Total 28.51 33.86

13. Proposed Budget Contd.. Planned Projects New Borewell: 1,50,000 Groundwater Recharge: 1,50,000 Motor and Motor room: 50,000 Storm water Drain mesh : 40,000 Landscaping and trees: 30,000 Benches for school kids: 20,000 Celebration expenses (AGM, 26 th Jan,15 th Aug): 40,000  Layout Map: 20,000 Total : 5,00,000

14. Proposal for Approval  To move ahead with the proposed projects with amendments if any

15. Budget Contd.. Collections: Layout Maintenance Collections (in Lacs) – Phase 12008-20092009-2010Due/Actual Vacant: 9.65 /7.389.85 / 4.62 Built: 10.81 /10.79 11.23 /10.64 Total: 20.46 /18.18 21.08 /15.26 – Phase 2 Vacant:12.12 /4.13 11.76/ 0.80 Built:1.74 /1.402.16 /1.20 Total:13.86 /5.5313.93 /2.01 Total Due/Actual Collections: 35.02 /17.28 Projected Collections:24.00

16. Proposed Budget Contd.. Collections from FBD 2008-20092009-2010  Maintenance  Due(incl advances)11.738.52  Collected11.490  Advances0.61  Club House  Due4.961.36  Actuals3.380  Balance from owners1.61  Total Collected from FBD : Rs. 14.87 Lacs (In Lacs)

17. Budget Summary for 2009-2010  Collections Due: 35.02  Estimated Collections: 24.00  Water Charges: 5.00  Total Collections: 29.00  Estimated Expenses: 33.86  Projected Difference:(-)4.86 -For the current year the difference will be taken from previous surplus/arrears collected. -For 2010-2011, we propose to increase the Layout maintenance charges (In Lacs)

18. Proposal for Approval  To move ahead with the proposed Budget with amendments if any

19. Revision of Layout Maintenance Charges 2010-2011  To meet the Budget deficit  Increase Maintenance charges by Re. 1 per sq ft for built and under construction plots  Increase maintenance charges by 50 paise per sq ft for Vacant sites  This will add Rs.9.0 lacs to the collections billed of which we expect 6.0 lacs to be collected

20. Proposal for Approval  To move ahead with the revised maintenance charges with amendments if any

21. Sinking Fund Scheme Objective: Build Sinking Fund up to Rs.1.0 crore :  Road Repairs, Wall, Bore wells  Electrical Repairs,  DG set for street lighting  Repainting of Clubhouse etc

22. Sinking Fund Contd..  The actual surplus fund for Layout maintenance and the Clubhouse should be deposited into the Sinking Fund within 3 months of the FY beginning by the MC  Sinking fund to be put in a multi Deposit in a Nationalized Bank  Interest on sinking fund will be used for emergency expenditure fund  Usage of any funds from Sinking fund will require AGM approval prior to expenditure.

23. Deposit to Sinking Fund 2009-2010  Rs.10 lacs towards Layout Maintenance  Rs.10 lacs towards clubhouse account  These will be in FD accounts

24. Proposal for Approval  To move ahead with the proposed creation of sinking fund with amendments if any

25. Club House Budget Expense Details CLUB HOUSE EXP 2009-2010  SECURITY 1.5 LAKHS  ELECTRICITY 1.47 LAKHS  SALARIES 0.82 LAKHS  SWIMMING POOL 1.20 LAKHS  REPAIRS 0.60 LAKHS  MISC 0.55 LAKHS TOTAL EXPENDITURE 6.14 LAKHS

26. Club House Budgets Summary 2009-2010  Total number of households: 238  Annual charges(owner/tenant) : 8000 /12000  Total collection Due: 19.40 Lacs  Actual collections: 9.85 Lacs  Towards facility in FC(actual): 3.69 Lacs  Projected Annual expenses: 6.14 Lacs for facility in FP  Total expense: 9.83 Lacs  Excess/shortfall: (+) 2,170

27. Club House Budget Contd.. Proposed Projects  Music System :Rs. 1.20 Lacs  Glass Roof for 1 st Floor open area:Rs.75,000  Total:Rs. 1.95 Lacs

28. Proposal for Approval  Club House projects with amendments if any  Club Subscription to remain same  Projects funding will be from last year’s surplus and arrears collected

29. Regularization of Purchases  Security SheltersRs 40,702  LadderRs 31,798  Office ComputerRs 28,000  UPS for GateRs 27,000  Extra SecurityRs 35,527

30. Basic Data of Layout  Area Phase 1:7,84,705 sft  Area Phase 2: 5,63,924 sft  Total Area: 13,48,629 sft  Vacant area/plots: 8,96,361 sft  Built or under area/plots: 4,52,268 sft  Present Rate (vacant) : Rs. 2.5 /sft  Present Rate : Rs. 3.0 /sft (built/under-construction)

31. Comments on Budget 2008-2009  Maintenance Surplus (includes): 15.60  Receivables: 7.41  Capex (Assets): 1.46  Club Surplus includes:15.06  Receivables: 8.21  Capex: 0.24 In Lacs

32. 10/21/2015 32 Outstanding Tasks and Concerns  Work Pending with Registrar’s Office  Water Management  Formal Agreement with FBD on  FP Club House  Lay Out Maintenance Charges for some Plot owners in Ph 2 beyond FY 10-11  Sakrama!!

33. 10/21/2015 33 THANK YOU