1. UKDA history and overview Data Archive established in 1968 (as Data Bank) funded by (then) SSRC to provide a service to UK HE sector initial focus on academic surveys then government survey data new distributed service established 1 January 2003 as the Economic and Social Data Service (ESDS) still predominately funded to provide service for higher and further education for research teaching and learning

2. The Economic and Social Data Service (ESDS) Louise Corti Economic and Social Data Service UK Data Archive Maidstone 20 March 2007

3. UKDA history and overview supported by ESRC, JISC, University of Essex Project funding (EC, ESRC, JISC, MRC, AHRC, etc.) secure funding until 2012 since 2005 designated as Place of Deposit by The National Archives (TNA) employs c. 65 staff new building after 40 years!...

4. Types of data acquires mixed data types and formats quantitative and qualitative surveys censuses administrative data images sound video mixed media specialist Qualidata unit, Census unit, and History Data Service

5. Who produces the social science data held by UKDA? government agencies academic sector private sector local Government Research Council funded ESRC, MRC, NERC, AHRB, Wellcome, Leverhulme increasing tendency for government agencies to contract out survey work to private sector (NatCen) increasing number of large digitisation projects JISC, NOF access to international data via links with other data archives worldwide

6. Facts and figures 4,000+ datasets in the collection 350+ new datasets and editions added each year 30,000+ registered users 15,000+ datasets distributed worldwide p.a. 100,000+ online sessions p.a. 15,000,000+ web hits p.a.

7. ESDS Overview provides access and support for key economic and social data distributed service, bringing together centres of expertise in data creation, dissemination, preservation and use provides seamless and easier access to a range of disparate resources for UK Higher and Further Education sectors core archiving services plus four specialist data services

8. Specialist data services ESDS Government ESDS International ESDS Longitudinal ESDS Qualidata Greater emphasis on: value-added data and documentation enhanced resource discovery improved delivery services support and training for the secondary use of data for research, learning and teaching outreach and promotion

9. Core Service run by UKDA overall integration and management of ESDS acquiring, processing, preserving and disseminating data data creation and deposit support central registration service operating across the ESDS central 'first stop' help desk service front line user support cataloguing and describing data maintaining and developing web presence publicity and training

10. Data In Data acquisition offers and proactive scoping data evaluation via committee Data ingest checking, verifying converting, formatting, processing documenting and contextualising Data preservation long-term data management Preservation Policy

11. Working with data creators up-to-date streamlined ESDS website on data creation issues bringing together advice for quantitative and qualitative data creators dedicated advisory service training days/workshops for data creators ESRC Research Programmes circulating information early on offering individual project help attend Programme meetings where possible

12. Accessing data Web access to data and metadata Easy to navigate format Web catalogue with variable level searching Subject browsing - eg major series and geo web pages Access to online doc - pdf user guides and forms Data are freely available for the majority of users Registration using Athens including agreement to an End User Licence, fine-grained access control Data supplied in a variety of formats statistical package formats (e.g. SPSS) databases and spreadsheets word-processed documents and XML files PDF documents Online exploration…

13. End User Licence Use of the data is governed by a legally-binding EUL which forms part of the registration process. Each individual who requires access to data has to register and will need an Athens login. Users outside UK higher or further education who have no way of obtaining an Athens login can apply to the UKDA. Under the terms of the EUL, users agree: not to use the data for any commercial purpose (except with prior permission/under an appropriate commercial licence agreement); to preserve the confidentiality of, and not attempt to identify, individuals, households or organisations in the data; to use the recommended methods of citation and acknowledgement in publications; to supply the bibliographic details of any published work based on the data collections; to ensure that the means of access to the data (such as passwords) are kept secure and not disclosed to anyone else; to abide by any further special conditions

14. Online exploration Online data browsing, including simple data analysis, visualisation, downloading and subsetting via Nesstar ESDS Government Vital Statistics online International macro data via Beyond 20/20 and visualisation interface ESDS Qualidata Online – interview transcripts Census data

15. Government data General Household Survey/Continuous Household Survey (NI) Labour Force Survey/NI LFS Health Survey for England/Wales/Scotland Family Expenditure Survey/NI FES British/Scottish Crime Survey Family Resources Survey National Food Survey/Expenditure and Food Survey ONS Omnibus Survey Survey of English Housing British Social Attitudes/Scottish Social Attitudes/Young Peoples Social Attitudes/NI Life & Times National Travel Survey Time Use Survey Vital Statistics for England and Wales

18. ESDS Longitudinal Data five main studies, that are primarily UK Research Council: British Household Panel Survey (BHPS) British Birth Cohort studies: National Child Development Survey (NCDS) British Cohort Study 1970 (BCS70) Millennium Cohort Study (MCS) English Longitudinal Study of Ageing possible forthcoming Medical Research Council population study datasets – 1946 Birth Cohort – ALSPAC

19. ESDS International data portfolio regularly updated macro-economic time series datasets from selected major international statistical databanks that collectively chart over 50 years of global economic, industrial and political change: the International Monetary Fund the OECD the United Nations the World Bank Eurostat the International Labour Organisation the UK Office for National Statistics access for UK HE/FE only access to micro data surveys Eurobarometers International Social Survey Programme other social data via other national data archives

21. ESDS Qualidata access and support for a range of qualitative datasets, hosted by the UK Data Archive data from National Research Council (ESRC) individual and programme research grant awards data from classic social science studies other funders/sources focus on DIGITAL Collections, but also facilitate paper- based archiving

22. Types of qualitative data diverse data types: in-depth interviews ; semi- structured interviews; focus groups; oral histories; mixed methods data; open-ended survey questions; case notes/records of meetings; diaries/ research diaries multimedia: audio, video, photos and text (most common is interview transcriptions) formats: digital, paper, analogue audio-visual data structures - differ across different document types

23. Classic study datasets Peter Townsend – Poverty, old age and Katherine Buildings Paul Thompson – oral history and Edwardians Ray Pahl –Hertfordshire Villages studies National Social Policy and Social Change Archive

24. Online access to data

25. Secondary analysis potential descriptive material comparative research, restudy or follow-up study re-analysis/secondary analysis research design and methodological advancement replication of published statistics teaching and learning

26. Help for users Help desk and dedicated data pages, FAQs Discussion lists programme of training courses and publicity events news bulletins and articles resources (links to other sites) teaching datasets and/or exemplars enhanced documentation e.g. dataset, thematic, methodological and software guides variables consistent over time on specific surveys (ESDS Government ) Online data deposit forms

27. Using ESDS data for teaching tutor registers with ESDS and downloads data registers a usage (for micro data) tutor makes data available to students (if online only via secure network) tutor asks students to register or sign access agreement for teaching (not always necessary, but to be encouraged

28. Collaboration - UK Government agencies – work closely Research Councils on formal data sharing policies Research Centres and Programmes collecting data Other funding agencies eg JISC on technical issues authentication, digitisation TNA on records management and preservation practise E-science on grid enabled data issues, ontologies Research Methods centres on data quality and secondary analysis

29. Contact www.esds.ac.uk help@esds.ac.uk ESDS FAQ: www.esds.ac.uk/about/faq.asp www.esds.ac.uk/about/faq.asp corti@essex.ac.uk 01206 872145