1. March 5, 2013

2. I NTRODUCTIONS  Allison Kidd  IT Coordinator  UDL / Accessibility Trainer  Shannon Lavey, MS, OTR  Service Coordinator  Assistive Technology Trainer  Assistive Technology Resource Center  Provide Assistive Technology for students with disabilities  Provide support for faculty and staff at CSU on accessibility  http://atrc.colostate.edu

3. O UTLINE  CSU’s Accessibility Guidelines  Principles of Universal Design for Learning  2 Main Concepts for All Documents  Structure  Alternative Text  Hands-On: Word Documents  Hands-On: PDF Documents

4. CSU’ S G UIDELINES FOR A CCESSIBILITY OF E LECTRONIC AND I NFORMATION T ECHNOLOGY Adopted by Faculty Council, Fall 2012  CSU is committed to providing equal access to electronic information for all students  Universal Design for Learning provides a strategy for preparing materials that overcome barriers to learning  UDL includes accessibility for students with disabilities, but goes beyond to benefit all learners

5. U NIVERSAL D ESIGN FOR L EARNING “ Universal Design for Learning (UDL) is a set of principles for designing materials that give all individuals equal opportunities to learn. ” Source: http://www.cast.org/udl/index.html

6. T ODAY ’ S S TUDENTS A RE D IVERSE  Ethnicity & Culture  Native language  Non-Traditional  Gender  Learning Styles  Disabilities – Apparent  Disabilities – Non-Apparent  Variety of Technologies Available

7. UDL: A F RAMEWORK FOR I NCLUSIVE P EDAGOGY 1.Information and concepts are represented in multiple ways and in a variety of formats. 2.Students are given multiple ways to express their comprehension and mastery of a topic. 3.Students engage with new ideas and information in multiple ways.

8. L EARNING S TYLES : I NVOLVE THE S ENSES  Visual  Auditory  Kinesthetic  Combine for highest impact on learning!

9. U NIVERSALLY D ESIGNED D OCUMENTS  Search-ability  Select-ability for Copy and Paste  Consistent Structure / Organization  Bookmarks or an Interactive TOC  Text to Speech capability  Accessibility for Screen Reading Software

10. BEYOND ACCESSIBILITY Universal Design Features  Search-ability  Select-ability for Copy and Paste  Consistent Structure / Organization  Bookmarks or an Interactive TOC  Text to Speech capability  Accessibility for Screen Readers How Can Students Benefit?  English Language Learners  Non-Traditional Students  Learning Styles  Disabilities – Apparent  Disabilities – Non-Apparent

11. ASSISTIVE TECHNOLOGY DEMO Read & Write Gold

12. D IVERSE T ECHNOLOGY, D IVERSE F ORMATS  Students are using a wide variety of technology  Operating Systems  Devices – tablets, phones, eReaders  Versions of word processing software  Assistive Technology – hardware and software  Let students pick the format that works best for them – offer multiple formats.  Start with Word  Convert to Accessible PDF  Make both files available to students

13. C REATING UDL D OCUMENTS : T WO M AIN C ONCEPTS  Document Structure  Alternative Text

14. D OCUMENT S TRUCTURE  Content should be organized!  Use built-in styles  Headings  Lists  Emphasis  Be consistent with styles  Top level headings – use the same style for each

15. W HY IS S TRUCTURE I MPORTANT ?  Visually - It looks easier to read  Easier to pick out important points  Students can take notes based on an obvious outline.  Provides a Table of Contents  Screen-reading software uses structure to navigate the document more easily.

16. DOCUMENT STRUCTURE DEMO JAWS Screen-reading Software

17. W HAT IS A LTERNATE T EXT ?  Screen readers can only read text  Any images must have a short text description added  Alt Text describes both the content or meaning of the image in its context

18. H OW TO W RITE A LT T EXT “What is the function of this image?”

19. C ONTEXT IS K EY  Alternative text for images should describe the meaning of the image in its context  Ice Cream Manufacturer  Girl Scouts of America  My Niece's Blog  Diversity Website Source: Jesse Hausler, The ACCESS Project

20. HANDS-ON: WORD DOCUMENTS

21. O FFICE 2010: C OMPATIBILITY M ODE O FF  Documents with.doc will open in compatibility mode  More accessibility features are available in.docx format  To turn compatibility mode off: save as.docx

22. A DD S TRUCTURE : U SE S TYLES

23. Add Alt Text to Images 1. Right-click on the image and select ‘Format Picture’ 2. Select the ‘Alt Text’ option at the bottom 3. Type the alt text in the ‘Description’ box on the right *not in the ‘Title’ field!

24. Add Header Row to Tables, Step 1 1. Right-click on the top row of the table. 2. Click on ‘Table Properties’

25. Add Header Row to Tables, Step 2 1. Select the ‘Row’ tab. 2. Check the box ‘Repeat as header row at the top of each page’

26. M ICROSOFT ’ S A CCESSIBILITY C HECKER  Use the Built-in Accessibility Checker  File > Info > Check for Issues > Check Accessibility

27. H ANDS -O N : PDF D OCUMENTS Scanned to PDF Word to PDF

28. L ET ’ S L OOK AT S CANNED PDF S There are three types of PDFs resulting from a scanner:  Scanned PDF saved as image only  Scanned PDF with Optical Character Recognition  Scanned PDF with OCR and Tags added

29. PDF S CANNED AS I MAGE

30. S CANNED PDF R ESULTS AccessibilitySearch-AbilityCopy/PasteBookmarksText to Speech Scanned PDF Scanned PDF with OCR OCR and Tags

31. GOOD VS. BAD PDF DEMO Read & Write Gold

32. M ORGAN L IBRARY C OURSE R ESERVES  Login with eid to request PDF creation  Library staff will do entire process  Find the article  Scan with OCR  Convert existing scanned PDF  Post online for your course  Turn-around time – typically one day

33. https://reserve.colostate.edu

34. W ORD TO PDF C ONVERSION  Start out with a Word Document  Make the Word Doc accessible, then convert it  Use Save As PDF  Or use the Acrobat Toolbar AccessibilitySearch-AbilityCopy/PasteBookmarksText to Speech Print to PDF Save As PDF Adobe PDF Plugin

35. HANDS-ON PDF  Before Conversion!  Make sure Tagged PDF is enabled in Preferences under the Word PDF Toolbar  This makes the PDF accessible to screen readers!

36. IN ADOBE ACROBAT X Open the Accessibility ToolbarClick on ‘TouchUp Reading Order’

37. Touching Up the Reading Order  Click on ‘Show Order Panel’  The pane will show up at the left  Drag and drop items in the correct order  Empty items or decorative images – set as ‘Background’.

38. F URTHER R ESOURCES :  CSU’s Accessibility Website  http://www.accessibility.colostate.edu  CSU’s Access Project Tutorials  http://accessproject.colostate.edu/udl  Allison.Kidd@Colostate.Edu