1. 1 The Nuts and Bolts of Maximizing State Aid: A Beginner’s Guided Tour New York State Council of School Superintendents Fall 2011 Patricia Service, Senior Specialist State Aid and Financial Planning Service

2. 2 Agenda Types of State Aid Reporting of Students Tips for Success

3. 3  Foundation Aid - 14.893 B  Public Excess Cost Aid - $454 M  Private Excess Cost Aid - $330 M  Summer School Aid - $329 M State Aid for Students With a Disability

4. 4 What does all that $ mean to my district??

5. 5 FOUNDATION AID

6. 6 Reporting Public Placements for Foundation Aid  Form A #19 - #54 Levels of Service Time Requirements  60% or more of school day in a special class or home/hospital instruction Elementary – 3 hrs. per day Secondary – 3.5 hrs. per day  60% or more of school day in Integrated Setting Must be receiving services in regular education classroom w/ regular education students for the same time requirements as above (see SED definition)  20% - 59% of the school week in a resource room Elementary – not less than 5 hours/week (300 minutes/week) Secondary or grades 4-12 enrolled in a period based program – 5 periods but not less than 180 minutes  Direct or Indirect Consultant Teacher Services Elementary & Secondary – at least 2 hours/week of direct or indirect services Services must be provided by a certified special education teacher

7. 7 Reporting Public Placements for Public Excess Cost Aid  Definition: Aid for resident students with disabilities served in a public school or BOCES program, for whom the annualized cost exceeds 3 times the district’s AOE/TAPU ( PUB output report)  Formula: Annual program cost – (3 x AOE/TAPU) x FTE x Aid Ratio This is the benchmark specific for your district! Claim Process: STAC system

8. 8 Reporting Students for Private Excess Cost Aid  Definition: Private Excess Cost Aid is payable for students with disabilities placed in approved in-state and out-of-state private schools  Formula: (Approved tuition – basic contribution) x FTE x Aid Ratio Tuition is set by SED Claim Process: STAC system DOSES – Private Placement Approval

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10. 10 Reporting Students for Summer School Aid Also called 4408 aid  Definition: School-age students with disabilities educated during July and August. All student public and private  Formula: Reimbursed at 80% of the approved cost of education, transportation and maintenance Exception: Chapters 47, 66 and 721 reimbursed at 100% of the approved cost. Claim Process: STAC system

11. 11 Tips for Success  Facilitate communication between the business office and Committee on Special Education office  Someone in the district must have and being using the NYSED’s STAC on line system  Check and Verify that claims have been processed

12. 12 Thank you Questar III State Aid and Financial Planning Service 10 Empire State Blvd. Castleton, NY 12033 (518) 477-2635 phone (315) 793-8608 phone (518) 477-4284 fax http://sap.questar.org/