Presentation is loading. Please wait.

Presentation is loading. Please wait.

Born-digital archives: a simple SWOT analysis

Similar presentations

Presentation on theme: "Born-digital archives: a simple SWOT analysis"— Presentation transcript:

1 Born-digital archives: a simple SWOT analysis
Simon Wilson, Senior Archivist

2 Overview born-digital archives the AIMS Project and White Paper
SWOT analysis - reflections on our capacity and capability UKAD Mar | 2

3 Born-digital archives
Material created digitally – documents, images spreadsheets, databases, s, web pages, twitter etc etc - need strategies for both media and the content archives have to be extracted/accessed without affecting their authenticity Not talking about digitisation where material is converted into digital format, although many issues are similar UKAD Mar | 3

4 The AIMS Project and White Paper

5 The AIMS Project Two year project Oct 2009 – Sep 2011 funded by The Andrew W. Mellon Foundation Virginia (project lead), Hull, Stanford and Yale Digital archivist at each site & software developer at UVa Core project team also included lead archivist at each site and involvement of digital repository experts UKAD Mar | 5

6 AIMS Project – White Paper
Recommendations for good-practice, based on partners shared experiences not based on specific infrastructure or tools starts from ‘paper-based’ archival principles technical and professional standards build-upon work of other projects UKAD Mar | 6

7 AIMS Project – White Paper
Framework split the workflow into four main areas: Collection Development Accessioning Arrangement & Description Discovery & Access With-in each section it identifies key factors for success, pre-requisites, objectives, outcomes, tasks and decision points UKAD Mar | 7

8 SWOT analysis: reflecting on the archive sector’s capacity and capability

9 Strengths: they are still archives
We already possess most of the skills needed - processes for accessioning - principles for appraising material - procedures for identifying/closing sensitive material We each already have relationships with hundreds of individuals & organisations we might want to collect material from UKAD Mar | 9

10 Strengths: free tools are available
Range of free software that we can use Karen’s Directory Printer - to create a file manifest OS Forensics DROID - for file identification Some software is being developed to fill gaps in workflow Curator’s Workbench – collection preparation tool Hypatia – arrangement and description tool BitCurator – digital forensics tool UKAD Mar | 10

11 Weaknesses: fear Plenty of reasons not to do anything
software/hardware is constantly changing range of media and formats OAIS terminology Skills specialist skill by 1 person in the team, but skills/experience must be shared The transition from paper to hybrid & digital only collections UKAD Mar | 11

12 Weaknesses: gaps There are multiple routes to reach the same objective
makes it confusing for those starting-off difficult to join the dots with all of the free tools into a seamless operation (commercial products are available) dependant on institutional-specific ICT / infrastructure Advocacy is needed with two key groups: depositors (ask different questions & work differently) funding bodies (align collecting with rescue archaeology) UKAD Mar | 12

13 Opportunities: collaboration
With ICT colleagues forensic workstation for processing a range of media digital repository With other archives share/exchange experiences but also technical capabilities potential for shared/comissioned services UKAD Mar | 13

14 Opportunities: new tools for access
Empowering the user no-longer reliant upon an archivist’s description potential to conduct free text search of the archives directly GPS based search etc New tools/ visualisation word clouds Muse tool (for ) by us on behalf of our users or by users directly on a copy of the data/content? UKAD Mar | 14

15 Threats: user expectations
of access and delivery online need to ensure security of data and compliance re copyright user community not yet well-formed – so we don’t know what they might want Interaction with users – register to gain access (online) or only provide access in the searchroom? Material collected much closer to creation - issues relating to access to sensitive material & copyright etc remain unchanged UKAD Mar | 15

16 Threats: scale of the task
is daunting and overwhelming we have to automate as much as possible We are not collecting enough - what has already been lost from the 1980s on We need to make the case that born-digital archives aren’t an optional extra, if we wish to remain a collecting repository UKAD Mar | 16

17 Accreditation standard co-creation debate
Should digital preservation be a distinct element or part of broader collections policies/strategies ? Not just about policy (s 2.4) or strategy (2.7) Also impacts: collections development (2.2), cataloguing plans (2.5), accessioning procedures (2.8), cataloguing (2.9), security of collections (2.10), service development (3.1), access (3.15), user-focused (3.2), user experience (3.3), remote access (3.5) , legal obligations re access (3.6) UKAD Mar | 17

18 SWOT analysis as a planning tool
Each institution needs to conduct its own SWOT analysis identify its particular strengths, opportunities etc Accreditation Standard - planning/advocacy role Sector needs a vision/roadmap where are we going, what is our target, how can we get there AIMS White Paper: policies, issues, decisions, tasks etc what is feasible now, technically or operationally - what is sustainable and scalable in the longer term? UKAD Mar | 18

19 Things you can do tomorrow...
Use traditional survey skills identify born-digital material already held set initial priorities; media/file formats to support etc Build-upon existing relationships depositors: initial conversations around b-d material ICT colleagues: transfer files from media to network storage other archives: making contacts, sharing experiences etc Update existing policies/procedures - integrate specific aspects relating to born-digital archives UKAD Mar | 19

20 What is possible... At Hull we have gone from having a handful of items and no policies/procedures (in Jan 2010) 7 born-digital ONLY collections (122 GB) workflows, revised/updated policies etc etc ask each depositor about b-d material AIMS provided the spring-board, now making the transition so that b-d is included in our work as normal, included in library objectives, institutional reputation etc Learnt from others & reciprocate by sharing our experiences UKAD Mar | 20

21 Conclusion Nature (and format) of archives has changed dramatically, but most of our professional skills are still relevant Some new tools, new software, new terminology and more acronyms to learn Can’t “keep everything” and hope Google enables access Trusted Digital Repository - collaboration between organisations and allow archives to develop capability and capacity - but needs political will UKAD Mar | 21

22 Contact details Simon Wilson Tel 01482 317506
Blog White Paper UKAD Mar | 22

Download ppt "Born-digital archives: a simple SWOT analysis"

Similar presentations

Ads by Google