1. 1 www.vita.virginia.gov E-911 Services Board Meeting General Business Meeting September 8, 2011 www.vita.virginia.gov 1

2. 2 Agenda 1.Call to Order 2.Approval of Minutes from July 14th 3.FY 2011 Annual Report 4.PSAP Wireless Funding Formula 5.Old Business 6.New Business 7.Public Comment 8.Adjourn

3. 3 www.vita.virginia.gov FY 2011 Annual Report www.vita.virginia.gov 3

4. 4 Focus of Annual Report The Code of Virginia (§56-484.14) requires the E-911 Services Board (the Board) to report annually to the Governor, the Senate Committee on Finance, the House Committee on Appropriations, and the Virginia State Crime Commission on the following: –the state of enhanced 9-1-1 services in the Commonwealth, –the impact of, or need for, legislation affecting enhanced 9- 1-1 services in the Commonwealth, –the need for changes in the E-911 funding mechanism provided to the Board, as appropriate, and –monitor developments in enhanced 9-1-1 service and multi-line telephone systems and the impact of such technologies upon the implementation of Article 8 (§ 56- 484.19 et seq.) of Chapter 15 of Title 56 www.vita.virginia.gov

5. 5 State of Enhanced 9-1-1 Services Wireline status –Lee County is the only project remaining Wireless status –Lee County is the only Phase I and Phase II deployment remaining Next Generation 9-1-1 (NG9-1-1) –NG9-1-1 Implementation Plan will be completed by January 2012 and will include a vision and implementation strategy for NG9-1-1 –Plan being developed through an Initiative Action Team (IAT) approach consisting of PSAP members and supported by ISP staff At a minimum, the Plan will address the following components: –Legislative changes –Regulatory limitations –Governance issues –State level coordination –Funding –Statewide and local infrastructure needs –PSAP operational impact –Confidentiality and security www.vita.virginia.gov

6. 6 Need for Legislation Only one legislative change is recommended for the upcoming FY 2012 General Assembly session: –Prohibit wireless carriers from seeking cost recovery for a reimbursable expense after the close-out of a fiscal year has occurred –Purpose of this legislative change is to establish a period of liability for cost recovery claims –Language had previously existed in Code Effective July 1, 2011, the name of the Board was changed to the E-911 Services Board and the FY 2012 Annual Report will reflect this change Premature to recommend a legislative agenda for NG9-1-1 –Outreach and the completion of the NG9-1-1 Plan are prerequisites www.vita.virginia.gov

7. 7 Need for Change in Surcharge The current biennial budget includes a $3.7M appropriation to the VSP for wireless 9-1-1 call taking (even though the need no longer exists) and an $8M transfer to the Compensation Board These reductions will challenge the ability of the Fund to remain fiscally sound in the future Sustainability of the Fund and the appropriateness of the surcharge does not include any fiscal impact analysis for NG9-1-1 An initial cost estimate and funding recommendation for NG9-1-1 will be included in the forthcoming NG9-1-1 Plan Between FY 2007 and FY 2010 localities received over $32 million in PSAP Grant awards, but in the future significantly less funding will be available for PSAP Grants The $8M transfer in both FY 2010 and FY 2011 has resulted in a reduction of $16M in available funding for the PSAP Grant Program –FY 2011 grant awards totaled $844,577 –FY 2012 grant awards totaled $2,516,621 www.vita.virginia.gov

8. 8 In addition to Next Generation 9-1-1, staff is also supporting the remaining strategic initiatives listed in the Statewide Comprehensive Plan for 9-1-1 The IAT for 9-1-1 Standards and Guidelines will get underway shortly –The scope of this IAT is broader than NG9-1-1 and will focus on the operational and technical requirements necessary to bring about the future state of 9-1-1 described in the Comprehensive Plan –Examples of these requirements include, but are not limited to, 9-1-1 equipment and solution compatibility, staffing, best practices, consolidations, and data sharing –The team supporting this initiative will be comprised of members of the PSAP community, and in partnership with ISP staff, will be working to identify what is needed to help PSAPs transition to the future state of 9-1-1 in the Commonwealth The next IAT to be formed will support the Recruitment and Retention initiative And finally, MLTS legislation took effect on July 1, 2009 and information requested on these provisions have been provided to interested parties during FY 2011 www.vita.virginia.gov Enhanced 9-1-1 & Multi-line systems

9. 9 www.vita.virginia.gov PSAP Wireless Funding Formula www.vita.virginia.gov 9

10. 10 FY2011 Fiscal Results $7,712,226 – Cash Balance $4,802,802 – Committed to Prior Grants $1,615,865 – Accrued for Carrier Payment $1,293,559 – Uncommitted Cash Balance www.vita.virginia.gov

11. 11 www.vita.virginia.gov PSAP Funding Committee Report At its last meeting Committee narrowed options to the following two scenarios to determine percentages: –Calls times cost (wireless 9-1-1 calls divided by total 9- 1-1 multiplied by personnel costs) –Weighted average (wireless 9-1-1 calls divided by total 9-1-1 weighted by 50% and personnel costs weighted by 50%) Consensus of Committee was to recommend calls times cost scenario for the following reasons: –Less of an impact to PSAPs negatively affected than weighted scenario –Preferred scenario of PSAPs impacted the most –Simplest solution

12. 12 Old Business Remaining FY 2012 PSAP grants: –$2,516,621 in FY 2012 PSAP grant awards were approved at the July Board meeting and the Finance Committee was asked to consider the impact of any additional FY 2012 grant awards on the Fund balance –The matter was discussed by the Committee at their Aug 2 nd meeting and the Committee unanimously recommended to not award any additional FY 2012 PSAP Grants and that any funding returned from prior grants be returned to the Fund balance –Board action is needed on remaining FY 2012 grants in light of current FY 2013 application period FY 2012 PSAP Grant award to Spotsylvania –Staff’s position on supplanting Supplanting claim not valid if Board action on grant application extends beyond timeframe established in PSAP Grant Guidelines www.vita.virginia.gov

13. 13 New Business Finance Committee Report Availability of audio bridge to public for E- 911 Services Board meetings www.vita.virginia.gov

14. 14 www.vita.virginia.gov And In Conclusion Public Comment Adjourn Next meeting date is Nov 17th