2. Attendance Monitoring 2009/10 Chris Bexton Adele SzeghalmiAcademic Services Division, Registry Ian Hamley

3. How have we got here? What is the Points Based System (PBS)? Ian Hamley, Registry What have we been asked to do? Overview of the Process Adele Szeghalmi, Registry Monitoring Attendance – Undergraduates Ian Hamley, Registry Monitoring Attendance – Postgraduates Chris Bexton, Registry Questions & Answers

4. Students must attend all teaching activities necessary for the pursuit of their studies, undertake all associated assessments and attend meetings and other activities as required by their School or the University. http://www.nottingham.ac.uk/quality-manual/study-regulations/attendance.htm How have we got here?

5. It is also expected that full-time postgraduate students will reside within reasonable travelling distance of the University in order that they may be readily available for consultation with their supervisors and be in a position to make full use of laboratory and library facilities. http://www.nottingham.ac.uk/regulations

6. How have we got here? Management Board Points Based System Working Group Senior Tutors Network Students Union Compliance visits from the UKBA Schools Other universities, UUK & AUA contacts

7. What is the PBS? Five tiers: Highly skilled workers Skilled workers with a job offer Low skilled workers Students Youth mobility and temporary workers Sponsor licences, CAS Certificates and responsibilities

8. What have we been asked to do? Monitor attendance for Home, Home/EU and Overseas students – September 2009 Monitor student attendance over 10 expected interactions (circa 280k interactions per year) – September 2009 Report sponsored student No Shows to the UKBA – February 2010 Report non-attendance of sponsored Tier 4 students to the UKBA – March/April 2010

9. What have we been asked to do? For attendance monitoring and reportable to UKBA: – All sponsored students who are studying under a Tier 4 visa with an Activated CAS For attendance monitoring only: – Home & EU students studying at the university or resit with attendance, including incoming Erasmus or U21 etc. – NOT part-time, distance learning, industrial placements, outgoing Erasmus or U21 etc.

10. Acceptable Interactions – examples Lecture, seminar, tutorial, laboratory session etc Scheduled formal assessment, presentation, viva etc Formal class register Seeing an administrator, Personal Tutor, Supervisor etc Physical submission of coursework University registration Feedback session with student Group presentations Work in progress (PGRs) Supervision meetings with supervisor (PGRs) Annual review (PGRs) NOT EXHAUSTIVE… and never will be

11. On-line Reporting System

12. Overview of the Process Data from Saturn Web Facility Withdraw on Saturn Attendance monitored Database Investigation Report to Registry UKBA informed

13. Monitoring Attendance – Undergraduates Interaction 1 2 3 4 5 6 7 8 9 10 Responsible Unit Registration School Semester 1 Exams School Semester 2 Exams Date October 2009 November 2009 December 2009 February 2010 March 2010 April 2010 May 2010 Report to Registry 14 December 2009 7 May 2010

14. Reporting to the UKBA Non-standard starters expecting to start from 1 February 2010 – expected start date + 20 working days Non-registered students (September start) – 10 working days after registration ends - 22 October 2010 Non-attendance in S1 – March/April 2011 Non-attendance in S2 – 1 July 2011 ***Withdrawing a student will be FINAL***

15. Monitoring Attendance – Taught Postgraduates InteractionResponsible UnitDateReport to Registry 1RegistrationOctober 2009 2SchoolOctober 2009 3SchoolNovember 200914 December 4SchoolDecember 20092009 5 Semester 1 Assessments February 2010 6SchoolMarch 20107 May 2010 7SchoolApril 2010 8 Semester 2 Assessments May 2010 9SchoolJuly/August 20101 October 10SchoolSeptember 2010 2010

16. Monitoring Attendance – Research Postgraduates InteractionResponsible UnitDate Report to Registry 1RegistrationOctober 2009 2SchoolNovember 2009 14 December 2009 3SchoolDecember 2009 4SchoolFebruary 2010 5SchoolMarch 2010 7 May 2010 6SchoolApril 2010 7SchoolMay 2010 8SchoolJune 2010 1 October 9SchoolJuly/August 2010 2010 10SchoolSeptember 2010

17. Reporting to the UKBA for Postgraduates PGRs and non-standard starters expecting to start from 1 February 2010 – expected start date + 20 working days Non-registered students (September start) – 10 working days after registration - 22 October 2010 Non-attendance in S1 – March/April 2011 Non-attendance in S2 – 1 July 2011 Non-attendance in Summer –24 October 2011 ***Withdrawing a student will be FINAL***

18. Advantages of Monitoring Compliance with external statutory requirements & continued recruitment of international students Attendance is strongly correlated with academic attainment (Newman-Ford et al, 2008; Paisey & Paisey, 2003) Increased communication with our students Increased pastoral provision for our students Useful tool to identify student with poor attendance at an earlier stage

19. Becoming a 'Highly Trusted Sponsor? Reduction in recording interactions (300k to 81k) Developing our IT solution Using module completion data (HESA)? Government policy? Looking to the future

20. Key Contacts The Registry o attendance-monitoring@nottingham.ac.uk attendance-monitoring@nottingham.ac.uk o FAQs on Registrys web pages o Attendance Monitoring Helpline 32320 The International Office Student Services o Academic, Financial & Disability Support o Cripps Health Centre o Counselling

21. Attendance Monitoring Web Page http://www.nottingham.ac.uk/academic-office/studentregistry/attendancemonitoring.htm

22. Questions… ?