1. © Tilitonse 2014 BUDGETING GUIDELINES By Alex Mchawe Mkandawire Fund/Finance Manager

2. © Tilitonse 2014 Budget Guidelines Necessity of Cost Estimated Budget for entire Project Salaries for project staff Direct Project Costs Other Costs Procurements

3. © Tilitonse 2014 What makes up a budget? Value for Money Link to Results to be delivered Lump sum amounts versus standard price lists Contribution to project staff salaries Other funding partners (Matching Funds)

4. © Tilitonse 2014 What makes up a budget? Budget in MK Consider all estimated costs of implementing the project Project Costs versus administration Costs Allocation of budget among coalition partners-critical for implementation.

5. © Tilitonse 2014 What makes up a budget? Monitoring and evaluation budget at least between 5% and10% of total direct costs (Monitoring, Surveys & Evaluations) Audit Budget (Contributory – Ring-fenced) Budget Limit of £20,000 BUT consider experience in managing grant size being applied for

6. © Tilitonse 2014 Costs not allowed Alcoholic beverages Debts Contingency provisions Entertainment costs Fines/Penalties Fringe Benefits Social club membership Land Acquisition

7. © Tilitonse 2014 Avoid these temptations!!! Temptation to fund all organisational costs through Tilitonse Funding Avoid double-funding Meetings and Travel Budget overshadowing the entire Budget Don’t list activities as a way of budgeting Inconsistent use of standard Unit Costs across the entire Budget Budget not adequate to cover entire project period

8. © Tilitonse 2014 Approved (£)Disbursed (£)Balance (£) Accelerated Grants 1,027,833 1,009,009 18,824 General Open Call 1 3,408,189 2,393,777 1,014,412 General Open Call 2 1,043,392 365,187 678,205 Thematic Call 1,925,958 674,085 1,251,873 Total 7,405,372 4,442,058 2,963,314 Status of Funding as at Dec 13

9. © Tilitonse 2014 Thank you very much!