1. April 2014 PM: Arsenio Toledo 1

2. Agenda  Phase 1a Go-live Readiness – 10 min  Date and Scope  Communication  Training  Go-live Support  Current Status and Next Steps – 5 min 2

3. Phase 1a Scope and Dates 3 Phase 1a User Go-live: May 13 th for following areas: HIMS Inpatient Reg/Admission and Transfer Ctr Radiology Non-Invasive Cardiology Emergency Department Inpatient Peds Nursing 7L Inpatient Adult Nursing 11L  Technical Go-live: May 6 th Activate Perceptive ImageNow Load Conversion Data (Advance Directive and POLST) No users active

4. Communication  Provided earlier communication to Nurse leadership, Physician Advisory Group and OCMIO  Updated Physician Advisory Group  Updated PCS  Manager’s Weekly Newsletter distributed  Weekly Stakeholders Operational Readiness Meetings  Apex Patient Access Committee - May 7 th 4

5. Training Super User Training Complete for: HIMS Radiology Non-Invasive Cardiology ED Inpatient Admission/Registration Next Steps: Super Users to train department staff Super User “Learning Labs”  HOD, Arrival, Registration on April 28 th week  HIMS on May 6 th week Schedule and location (possible Go-to Meetings) to be determined Inpatient Pilot Units (11L and 7L) on May 6th week Schedule and location to be determined 5

6. Go-live Support Command Center at Parnassus (Room TBD) 24/7 bridge line support for 3 days (will adjust accordingly) Roaming resources at all three sites (Parnassus, Mt Zion and China Basin) Hours of regular roaming support:  Parnassus areas: 7am - 11pm  HIMS  Admission/Registration/Transfer  Inpatient Pilot Sites (7L and 11L)  ED  Radiology scanning  Non-Invasive Cardiology  China Basin areas: 7am - 8pm  HIMS  Mt. Zion: 7am - 6pm  HIMS  Radiology  Admission/Transfer 6

7. 7 Phase 1b Super User Training Communication of new Non-UCSF Doc Types Go-live Prep Mobile Photo Capture Define workflow Configure integration and Test Determine Go-live Date Mission Bay Determine potential workflow modifications Determine Scanning locations Validate ECM Live Departments Next Steps

8. 60/120 Day Timeline 8

9. 9

10. Job Aids 10 Link to Job Aids: http://myapex.ucsf.edu/Scanning_Documents.htm

11. Real Time “Urgent” Document List Implement for Phase 1a – May 13 th 11

12. New Document List 12 Implement for Phase 1a – May 13 th

13. Non-UCSF Document List 13 Implement for Phase 1b - June

14. Downtime Document List 14 Implementation schedule - TBD