1. © Disability Business Technical Assistance Center—Northeast 1 Employment and Disability Institute www.edi.cornell.edu Access to Print Materials DBTAC – Northeast ADA Center 1.800.949.4232 Sharon Trerise

2. © Disability Business Technical Assistance Center—Northeast 2 Topics Access to print materials through alternate formats: who benefits? Textbooks –Legal basis for providing alt formats –Process for providing alt formats –Challenges Other course materials College publications On the horizon

3. © Disability Business Technical Assistance Center—Northeast 3 WHO BENEFITS WHEN INSTRUCTIONAL MATERIALS ARE PROVIDED IN ALTERNATE FORMATS? http://www.youtube.com/watch?v=4CjQoc5vu28&feature=channel

4. © Disability Business Technical Assistance Center—Northeast 4 Who benefits? People who are blind People with low vision People with physical disabilities which limit their ability to hold a book or turn pages People with reading-related learning disabilities English language learners Others (people listening while driving/ riding / exercising…)

5. © Disability Business Technical Assistance Center—Northeast 5 How do we provide access? Alternate Formats Braille & tactile graphics Large print Electronic text (e-text) –MS Word, PDF, HTML, DAISY Audio files –MP3, WAV, etc.

6. © Disability Business Technical Assistance Center—Northeast 6 Providing Alternate Formats Publishers Membership-based sources –AccessText, Bookshare, Learning Ally (RFB&D) Public domain Contract with supplier Scan & convert in-house

7. © Disability Business Technical Assistance Center—Northeast 7 Challenges Graphics –Graphics must have text descriptions to be useful for audio translation –Tactile graphics Time consuming & expensive to produce –Large print / magnification May create distortion of graphic / contrast problems –Audio files Missing graphics

8. © Disability Business Technical Assistance Center—Northeast 8 Challenges Complex page layouts may affect read order (PDF) STEM content: scientific & math symbols must be converted to format for voicing – one at a time –Resource: http://www.access2science.com/http://www.access2science.com/

9. © Disability Business Technical Assistance Center—Northeast 9 Challenges Other course materials –Course packs –Handouts –Lab materials –Library reserves –Exams & quizzes

10. © Disability Business Technical Assistance Center—Northeast 10 Challenges Conversion challenges –Expense of hardware & software –Technical expertise needed –TIME needed –Liability for accuracy of converted materials (exams & quizzes) CA model offers many benefits

11. © Disability Business Technical Assistance Center—Northeast 11 On the Bright Side Publishers are starting to help –AccessText.org / PublisherLookup.com –Pearson’s Course Compass Proliferation of E-books (although most are not yet accessible) Choices of Assistive Technology for converting & reading alternate formats

12. © Disability Business Technical Assistance Center—Northeast 12 Other College Publications Recruiting materials, Student handbook, Course catalog, Health Services brochures, etc. What is available on the web? –Is it in an accessible format? Accessible Word, PDF Resources: CSU Professional Development for Accessible Technology; teachingcommons.cdl.edu/accessteachingcommons.cdl.edu/access Library materials

13. © Disability Business Technical Assistance Center—Northeast 13 LEGISLATIVE BASIS FOR PROVIDING ALTERNATE FORMATS

14. © Disability Business Technical Assistance Center—Northeast 14 Federal: OCR Case History 1996 Brooklyn College –http://people.rit.edu/easi/law/brooklyn.htmhttp://people.rit.edu/easi/law/brooklyn.htm 1996: CA Community Colleges –http://www.icdri.org/legal/ocrsurltr.htmhttp://www.icdri.org/legal/ocrsurltr.htm More: http://people.rit.edu/easi/law.htmhttp://people.rit.edu/easi/law.htm

15. © Disability Business Technical Assistance Center—Northeast 15 State: NYS Chapter 219 Chapter 219 of Laws of 2003 –http://www.tc3.edu/bcl/altformhandbook/219fi eldmemo.asphttp://www.tc3.edu/bcl/altformhandbook/219fi eldmemo.asp 2011 Extension –http://m.nysenate.gov/legislation/bill/S7748A- 2009http://m.nysenate.gov/legislation/bill/S7748A- 2009

16. © Disability Business Technical Assistance Center—Northeast 16 Campus Policies Examples: –George Brown College Captioned_Media_and_E_Text_Policy%5b1%5d.pdf –CA Community Colleges http://www.htctu.net/divisions/altmedia/altmediadocs/Nussba um_ltr.htmhttp://www.htctu.net/divisions/altmedia/altmediadocs/Nussba um_ltr.htm –CA State University http://www.calstate.edu/accessibility/instructionalmaterials/in dex.shtmlhttp://www.calstate.edu/accessibility/instructionalmaterials/in dex.shtml

17. © Disability Business Technical Assistance Center—Northeast 17 Higher Education Opportunity Act of 2008 July 1, 2010, institutions will be required to disclose in their course schedules, ISBN of required and recommended textbook and supplemental materials and retail price information. Publishers are required to provide faculty with information on price, copyright dates of the three previous editions, any substantial revisions between a new edition and prior iterations, whether the textbook is available in any other format and at what price and to supply textbooks in bundled and unbundled formats. Source: Amer. Council on Education, ACE Analysis of Higher Education Act Reauthorization, www.acenet.edu/e-newsletters/p2p/ACE_HEA_analysis_818.pdfwww.acenet.edu/e-newsletters/p2p/ACE_HEA_analysis_818.pdf

18. © Disability Business Technical Assistance Center—Northeast 18 ON THE HORIZON

19. © Disability Business Technical Assistance Center—Northeast 19 Google Books Google's stated mission is "to organize the world's information and make it universally accessible and useful." As part of that goal, it struck a deal in 2004 with several major libraries to digitally copy the books in their collections. The company now has an archive of more than 12 million publications.stated mission However: “Judge rejects Google's attempt to create a universal library” Source: CNNMoney, article by Laurie Segall, March 22, 2011 http://money.cnn.com/2011/03/22/technology/google_books_lawsuit/

20. © Disability Business Technical Assistance Center—Northeast 20 On the Horizon Proliferation of e-reader devices with more featurese-reader Open educational resources model (including textbooks) Publishing trend toward electronic media –Wiley (Jossey-Bass) position

21. © Disability Business Technical Assistance Center—Northeast 21 DOJ / OCR Letter to Colleges June 29, 2010, the Office of Civil Rights, United States Department of Education, sent a joint letter to all United States college and university presidents. HL104joint letter to all United States college and university presidents Requiring use of an emerging technology in a classroom environment when the technology is inaccessible to an entire population of individuals with disabilities— individuals with visual disabilities— is discrimination prohibited by the Americans with Disabilities Act of 1990 (ADA) and Section 504 of the Rehabilitation Act of 1973 (Section 504) unless those individuals are provided accommodations or modifications that permit them to receive all the educational benefits provided by the technology in an equally effective and equally integrated manner (Office of Civil Rights, US Department of Education,(2010) Joint Letter, Washington, DC). It is not unrealistic to assume that the mandate to provide equitable access to digital learning materials and activities, even though focused on mobile e-book reading devices in this instance, also extends to courseware, learning management systems, instructional software programs—in short, any and all digital curriculum resources required for use in publicly-funded educational institutions.

22. © Disability Business Technical Assistance Center—Northeast 22 Disability and Business Technical Assistance Center – Northeast ADA Center ILR - Employment and Disability Institute Cornell University 201L Dolgen Hall Ithaca, NY 14853 800.949.4232 in NY, NJ, PR, VI www.dbtacnortheast.org dbtacnortheast@cornell.edu