1. The New Public Assistance ProgramOV-1 Objectives  Describe the purpose of the New Public Assistance Program  Identify the components of the New Public Assistance Program

2. The New Public Assistance ProgramOV-2 Basis for Changes  Government Performance and Results Act of 1993 (GPRA)  Strategic goals  Director’s priorities

3. The New Public Assistance ProgramOV-3 Input Process  Steering Committee  FEMA, state, and local input  DFO visitations  Focus group sessions  Interviews (over 500 individuals)

4. The New Public Assistance ProgramOV-4 What We Found  Incomplete/inaccurate information  Paper-driven, labor-intensive process  Multiple hand-offs of work during processing  Inappropriate job assignments

5. The New Public Assistance ProgramOV-5 What We Found (continued)  High turnover of personnel  Inconsistent training  Repeated inspections

6. The New Public Assistance ProgramOV-6 Infrastructure

7. The New Public Assistance ProgramOV-7 Public Assistance process - OLD  Event  PDA  Declaration  Applicant Briefing  Inspection Teams  Multiple reviews  Obligation Process

8. The New Public Assistance ProgramOV-8 Current Public Assistance Process  Event  PDA & Immediate Needs Funding  Declaration  Scoping Meetings  Applicant Briefings  PACs Assigned  Kick-Off Meeting

9. The New Public Assistance ProgramOV-9 Current Process - Cont  Project formulation  Small Projects: applicant prepares scope and cost validation  Large projects: Project Officer and team  PAC finalizes  Obligation process

10. The New Public Assistance ProgramOV-10 Why Do A PDA?  Determine magnitude and severity.  Verify need for federal assistance.  Identify unmet needs.  Identify necessary staff and technical resources.

11. The New Public Assistance ProgramOV-11 Why Provide INF?  Assistance for eligible applicant emergency work in first 60 days.  Eligible emergency work only.

12. The New Public Assistance ProgramOV-12 Scoping Process  Environmental Liaisons  State Insurance Commissioner  Hazard Mitigation Grants Program  State Historic Preservation Office (SHPO)  US Army Corps of Engineers (USACE)  US Fish and Wildlife Service (USFWS)

13. The New Public Assistance ProgramOV-13 Public Assistance Coordinator- Applicant Interface

14. The New Public Assistance ProgramOV-14 KICK OFF MEETING Purpose and Importance  Brings PAC and applicant together.  Public Assistance Coordinator provides applicant with necessary information.  Applicant sees documentation requirements and forms.  Applicant submits list of damages.  Establishes a climate of trust, support, and assistance.

15. The New Public Assistance ProgramOV-15 Key Topics  The role of the PAC  Immediate Needs Funding  Required forms  Eligibility  Cost estimation  Validation  Specialists  Project formulation  Small projects  Large projects  Special Considerations  Documentation  Appeals process  Audits

16. The New Public Assistance ProgramOV-16 Public Assistance process - OLD  Event  PDA  Declaration  Applicant Briefing  Inspection Teams  Multiple reviews  Obligation Process

17. The New Public Assistance ProgramOV-17 Current Public Assistance Process  Event  PDA & Immediate Needs Funding  Declaration  Scoping Meetings  Applicant Briefings  PACs Assigned  Kick-Off Meeting

18. The New Public Assistance ProgramOV-18 Current Process - Cont  Project formulation  Small Projects: applicant prepares scope and cost validation  Large projects: Project Officer and team  PAC finalizes  Obligation process

19. The New Public Assistance ProgramOV-19 What Is Project Formulation?  Scope of work and cost for damage sites  Combining sites into projects  Sorting projects into small and large while noting Special Considerations

20. The New Public Assistance ProgramOV-20 Issue Identification and Resolution

21. The New Public Assistance ProgramOV-21 Why Validate?  Scopes of work reflect disaster- related damage.  Work and costs are eligible.  Cost estimates are reasonable.  Special considerations are identified.

22. The New Public Assistance ProgramOV-22 What Is a Large Project?  $47,100 or more  Single category or a combination of categories  Identified by the applicant during the Kickoff Meeting or subsequent meeting

23. The New Public Assistance ProgramOV-23 8 Cost Elements  Construction  Job Site  Contingencies  Overhead/Profit  Project Inflation  Permits/Inspections  Owner’s Reserve for Change Orders  Management/Design

24. The New Public Assistance ProgramOV-24 New Program—4 “P”s  The new program focuses on 4 “P”s  Process  People  Policy  Performance

25. The New Public Assistance ProgramOV-25 New PA Pilot Results KY-1216  Enthusiastic approval by state and local applicants  Project submittal began slowly with a surge beginning in week three  Local and county applicants completed by June 26

26. The New Public Assistance ProgramOV-26 New PA Pilot Findings KY-1216  Requires a phased deployment  Requires highly trained and knowledgeable field personnel  Expands the role of Project Officers  Expands the applicant education process

27. The New Public Assistance ProgramOV-27 PA Web Site  Information currently available on FEMA’s Response and Recovery web page  Robert T. Stafford Act  Public Assistance Guide Book  Reference list for PA program  New PA program description  New PA slide presentation

28. The New Public Assistance ProgramOV-28 PA Web Site (continued)  Existing versus New PA Program  New PA Program “Read-Ahead” Module  New PA Program updates  Glossary of terms  Interactive Eligibility Presentation

29. The New Public Assistance ProgramOV-29 Where Do We Go From Here?  August-September, 1998  August 1, 1998  October 1, 1998  September 1, 1999  Regional and state orientation to the New PA Program  Requirements for NEMIS Version 2  New PA program in all regions  NEMIS Version 2 operational