1. Procedure for Inputting and Submitting data on a Weapons Report Form

2. The following screens will provide an example of how to input a weapons report.

3. Once you (the principal) have selected Building Coordinator, you will then select #1 Student Management System. ENTER.

4. Select #4, Student Records. ENTER.

5. Select #1, Access to All Student Records. ENTER

6. Select (C) for Change, the student’s 9 digit ID number (or do an Index to locate the student’s number) and select record 12 Suspension. ENTER. [Mr. Rick Ball has given permission to use his son as the example.]

7. Once screen appears, select (Y) for YES under NEW for text. Enter your date and for OFFENSE, if you do not remember the code right away, hit F4 while your cursor is in the OFFENSE field. Notice the display. Arrow down until you have located what you need then hit enter.

8. Continue on across supplying number of DAYS, ACTION DATE, ACTION, etc. again, you may do an F4 to select your choices. ENTER twice.

9. The following screen is displayed after hitting enter twice from the above screen. Beginning with the first (1.00) line, enter complete details of the incident. Hit enter at the end of each line. When details are complete hit enter until the cursor moves up to the word BEGIN. At that point change the letter B to an E and hit enter.. The following screen is displayed after hitting enter twice from the above screen. Beginning with the first (1.00) line, enter complete details of the incident. Hit enter at the end of each line. When details are complete hit enter until the cursor moves up to the word BEGIN. At that point change the letter B to an E and hit enter..

10. The ‘Dangerous Weapon Form Sheet’ is now displayed. Proceed through the screens by paging down as long as you see (More Pages) in the bottom right hand corner of each screen. Filll in what is most appropriate. You may also page up if you need to go back to the previous screen.

11. Under OTHER may be a teacher instead of the administrator. Notice that a number and the title of the weapon are provided. Proceed to next screen. Under OTHER may be a teacher instead of the administrator. Notice that a number and the title of the weapon are provided. Proceed to next screen.

12. Do not leave anything out. Page down.

13. Do not leave anything out. Continue on.

14. EMAIL report to: Dr. Akers at dsakers@access.k12.wv.us and to Mr. White at djwhite@access.k12.wv.us. A copy of the report should automatically print for you; although it may be on hold. Type in MYREPORTS and respond to message once you submit. The report is automatically forwarded to Charleston when you PRESS ENTER TO UPDATE. EMAIL report to: Dr. Akers at dsakers@access.k12.wv.us and to Mr. White at djwhite@access.k12.wv.us. A copy of the report should automatically print for you; although it may be on hold. Type in MYREPORTS and respond to message once you submit. The report is automatically forwarded to Charleston when you PRESS ENTER TO UPDATE. dsakers@access.k12.wv.usdjwhite@access.k12.wv.usdsakers@access.k12.wv.usdjwhite@access.k12.wv.us

15. Please call Ernestine Battlo at 487-1551, EXT 284 if you should have any questions.