1. FY 2015-16 Budget Worksession Administrative Services Department July 13, 2015

2. Presentation Outline  Organizational Chart  Proposed FY 2015-16 Budget  Accomplishments  Budget Challenges  Summary

3. Presentation Outline  Organizational Chart  Proposed FY 2015-16 Budget  Accomplishments  Budget Challenges  Summary

4. Organizational Chart Director John Terwilliger Director John Terwilliger Fleet Management Bryan Lucas Fleet Management Bryan Lucas Capital Projects Sara Flynn-Kramer Capital Projects Sara Flynn-Kramer Procurement Johnny Richardson Procurement Johnny Richardson Fiscal & Operational Support Anne Kulikowski Fiscal & Operational Support Anne Kulikowski Business Development Sheena Ferguson (Acting) Business Development Sheena Ferguson (Acting) Real Estate Management Ann Caswell Real Estate Management Ann Caswell Facilities Management Rich Steiger Facilities Management Rich Steiger

5. Presentation Outline  Organizational Chart  Proposed FY 2015-16 Budget  Accomplishments  Budget Challenges  Summary

6. Proposed FY 2015-16 Budget Current FY 2015$ Change Proposed FY 2016 Personal Services$19.0M$0.9M$19.9M Operating Budget$49.5M($4.1M)$45.4M Budget Change(4.6%) Staffing3017308

7. Proposed FY 2015-16 Budget  7 New Position Requests: – Capital Projects Contract Administrator Administrative Specialist – Fleet Management Operations & Environmental Scheduler Welder – Procurement Administrative Specialist – Real Estate Management Title Examiner Administrative Specialist

8. Proposed FY 2015-16 Budget Current FY 2015$ Change Proposed FY 2016 Capital Improvement Projects $14.1M($6.3M)$7.8M Budget Change(44.4%)

9. Presentation Outline  Organizational Chart  Proposed FY 2015-16 Budget  Accomplishments  Budget Challenges  Summary

10. Accomplishments  Business Development – Disparity Study  Contract issued 03-21-14  Kick off Consortium meeting 09-04-14  Conducted (3) Public Forums  Currently finalizing surveys and data collection for the data analysis  Study to be completed by Nov. 2015  Partners in study: City of Orlando Orange County School Board GOAA

11. Accomplishments  Capital Projects In FY 15, managed over 194 projects with total project costs of approximately $110 million. Major projects include: – Coalition for the Homeless – Holden Heights Community Center – Samaritan Resource Center – S.R. 50 Boat Ramp – 3 Points Maintenance Facility – RCC Generator/Dual Power

12. Accomplishments  Facilities Management – Maintained over 5.3 million sq. ft. of space and handled over 46,000 work orders in FY 14 – Maintained over 12,000 pieces of equipment for building systems – Achieved a 98% on-time completion rate for 24 hour response work orders

13. Accomplishments  Facilities Management – Completed 31 Lighting Retrofit Projects from FY 10 – FY 15 25 Projects using Grant Funds totaled $1.5M 6 Projects using CIP/Operating Funds totaled $660K – Average ROI was 6.4 Years

14. Accomplishments  Fleet Management – Maintained over 3,600 pieces of automotive, off-road, and heavy equipment assets in FY 2014 96.5% in service at all times Completed 19,300 work orders – Technician productivity remained over 88% (benchmark = 85%) which continues to be one of the highest among Cities & Counties in the State

15. Accomplishments  Procurement – Managed Contract Awards totaling $463M – Managed the Procurement Card Program 52,737 transactions Purchases totaling over $17M Obtained a rebate of $288K – Award for Excellence in Public Procurement in 2015 from the Florida Association of Public Procurement Officials – Achievement of Excellence In Procurement (AEP) Award in 2014 from the National Procurement Institute

16. Accomplishments  Real Estate Management – Reviewed 149 subdivision plats – Processed 67 donations for development – Coordinated closings for 31 Neighborhood Stabilization Program purchases and 47 re- sales – Coordinated Cell Tower site leases on County owned property with $800K annual revenue – Completed acquisition of Pine Hills Recreational Trail

17. Presentation Outline  Organizational Chart  Proposed FY 2015-16 Budget  Accomplishments  Budget Challenges  Summary

18. Budget Challenges Capital Improvements Program: Major Projects Include: –Courthouse HVAC, Smoke Controls, BAS$9.9M –Corr. D,E,F HVAC, Smoke Controls, BAS $7.9M –Corrections Security Doors$4.9M –Corrections Pole and Wall LED Lights $1.5M –Horizons Flooring$1.5M –Sheriff’s Gun Range HVAC$825K

19. Budget Challenges  Fleet Management – Fuel Costs Volatile fuel market and current uncertainty in the Middle East make forecasting fuel prices very difficult

20. Budget Challenges Fuel Budget – Average Cost Paid Per Gallon $3.68 $3.39 $3.10 $3.00

21. Presentation Outline  Organizational Chart  Proposed FY 2015-16 Budget  Accomplishments  Budget Challenges  Summary

22. Summary  Capital improvements to buildings must be funded to keep County facilities operational and safe  Cost of fuel in a volatile fuel market

23. FY 2015-16 Budget Worksession Administrative Services Department July 13, 2015