1. Medsin-UK Financial Report 2009/2010 Medsin Autumn Weekend 2010 Exeter

2. Overview Summary General income & expenditure Final payments and to-do National Committee expenses 09/10

3. Financial obligations Medsin National Committee must present an annual financial report to voting members (Financial Year August 2009 – September 2010) Medsin-UK Board of Trustees must submit an Annual Return to the Charity Commission (Financial Year 1 st September 2008 – 31st August 2009)

4. Summary National Committee 09/10 budget ratified by e-vote (October 2009) National Committee 10/11 budget ratified by voting members (SGA, May 2010) Medsin Branch Affiliation Fees 10/11 ratified by voting members (SGA, May 2010)

5. Income & Expenditure 09-10 1 st September 2009 – 8 th May 2010 Balance = £23,888.56 as of 1 st October 2010 IncomeExpenditure £8,837.33£11,151.77

6. Final payments & further work Annual Returns of audited finances 2008-2009 to Charity Commission Full breakdown of finances 2009-2010 to voting members Outstanding payments, e.g. Exchanges MM10/AM10 BAFs

7. Questions?

8. National Committee 09/10 Expenses Proposal passed by voting members at SGA 2010 for NC to receive 50% reimbursement of travel expenses (NC meetings only) NC 1 - LondonNC 2 - ManchesterNC 3 - BristolNC 4 - Manchester50% of Total Jonny014.521.321.1£28.45 Fran25£26.75035.35£43.55 Sarah£4.9546??£25.48 Erica£3711.60?£24.30 Elly10.831.426.537.5£53.10 Mustafa017£8.50 Al27000£13.50 Sadhia0000£0 Yonny378.4509.75£27.60 Marie Clair£20£360£31.70£43.85

9. National Coordinator: IFMSA GA Fees IFMSA GA fees (MM10 = £270.76, AM10 = £262.48) among most significant of National Coordinator’s expenses Financial disincentive and discourages participation National coordinator is UK representative for the International Federation of Medical Student Associations Network wishes Medsin to be represented and Coordinator to attend all IFMSA General Assembly meetings In keeping with Medsin’s principles of equality and participation

10. Solutions? Propose a guidance statement to retrospectively approve Medsin-UK to pay for the National Coordinator’s IFMSA GA fees Ratify the budget for 2009/2010 by e-vote with expenditure including the IFMSA GA fee of the National Coordinator Pay now, await reimbursement in National Committee expenses Further suggestions?

11. Guidance Statement Exemption of National Coordinator 09/10’s IFMSA GA Fees This General Assembly: a) Believes that the position of Medsin-UK National Coordinator should be open to candidates from all socioeconomic and financial backgrounds b) Views the current expenses of the position as a barrier to this principle c) Supports the proposal that the Medsin-UK National Coordinator 2009/2010 shall be exempted from paying registration fees for the March Meeting and August Meeting 2010 of the International Federation of Medical Student Association, with specified expenditure outlined below d) Mandates the Board of Trustees to explore voting members’ and further views or proposals for future financing of the National Coordinator’s role Notes: IFMSA March Meeting 2010, Thailand: Registration fee = £270.76 IFMSA August Meeting 2010, Montreal: Registration fee = £262.48