1. Tau Beta Pi Spring Conference: The Initiation Process www.tbp.org1-800-TAU-BETA

2. www.tbp.org1-800-TAU-BETA 2 Purpose of Initiation Initiation Process/Documentation (50 min) Questions (10 min) “to mark in a fitting manner those who have conferred honor upon their Alma Mater by distinguished scholarship and exemplary character...”

3. www.tbp.org1-800-TAU-BETA 3 Review Initiation Process Initiation Process Determine eligibility Notify eligible students Conduct info session Measure eligible students’ character Notify elected students Electee meetings Initiation Initiation Documentation Report of Eligibility Report of Election Catalog Cards Report of Final Action Copy of Roll Book Signatures

4. www.tbp.org1-800-TAU-BETA 4 Eligibility List - who, what, when Who: Top 1/8 juniors & top 1/5 seniors by GPA Graduate students Distinguished alumnus What: Full Name Email Address (Parent’s and Campus) Phone Number Mailing Labels When: First 3 weeks of fall/spring semester Eligibility - measuring scholastic achievement

5. www.tbp.org1-800-TAU-BETA 5 Notifying Eligible Students & Headquarters Submit Report of Eligibility to Headquarters (week 4) http://www.tbp.org/Chapters/Reports/index.cfm Notify Students and Parents Available materials (www.tbp.org or 1-800-TAU-BETA) Dean’s Letter/Dean’s Envelopes Parent’s Letter Email & Mail invites Post list on campus; TBP Posters Phone calls Hand delivery Host info sessions for eligible students!

6. www.tbp.org1-800-TAU-BETA 6 Report of Eligibility (online)

7. www.tbp.org1-800-TAU-BETA 7 Report of Eligibility (online)

8. www.tbp.org1-800-TAU-BETA 8 Info Session How many of you have an Info Session? What do you do in the Info Session? What is the value of the Info Session?

9. www.tbp.org1-800-TAU-BETA 9 Info Session Elements of an Info Session Opportunity to meet “The Family” Deans & Advisors Chapter officers & current/alumni Members Communicate “What is Tau Beta Pi?” TBP History Video Brochures Flash presentation/PowerPoint slides Own chapter history slides/video Cost should not be a deterent

10. www.tbp.org1-800-TAU-BETA 10 Info Session Elements of an Info Session (cont’d) Benefits of Tau Beta Pi Undergraduate Scholarships for Senior Year (100 - $2,000) Graduate Fellowships for study in any field ($10,000 stipend) Laureate Program (recognition in extracurricular activities) Honor and recognition Lifetime membership Engineering Futures Program –Provides leadership training –Professional materials Lifetime leadership opportunities Network with other alumni Mentoring (AlumNet) and career opportunities (MonsterTrak)

11. www.tbp.org1-800-TAU-BETA 11 Info Session Elements of an Info Session (cont’d) Election criteria and the electee calendar Election criteria is listed in your chapter’s bylaws –Resume/interviews –Electee test –Social Timeline and required projects Suggested projects include: http://www.tbp.org/Chapters/Resources/CPI.shtml http://www.tbp.org/Chapters/Resources/CPI.shtml –Electee meetings (why have them?) –Bent polishing –Resume book/CD –Engineering Futures sessions –Group service projects What have you done?

12. www.tbp.org1-800-TAU-BETA 12 Student Election (not initiation) The Election Process Elect eligible students Measure against your election procedures –Interviews, community service, socials, etc. Notify elected/rejected students Elected students fill out catalog cards Submit Report of Election to Headquarters (2-4 weeks before initiation) www.tbp.org/Chapters Submit Catalog Cards to Headquarters (2-4 weeks before initiation) These cards become TBP official records - fill them out completely & correctly Proceed with your electee calendar Election Process - measuring exemplary character

13. www.tbp.org1-800-TAU-BETA 13 Report of Election (online)

14. www.tbp.org1-800-TAU-BETA 14 Catalog Cards (online)

15. www.tbp.org1-800-TAU-BETA 15 Initiation Receive written or verbal approval from Headquarters Call 1-800-TAU-BETA if unsure You can’t hold an initiation without approval NO UNAPPROVED INITIATIONS!! Hold the Initiation Ceremony Invite Deans, faculty members, alumni that are Tau Bates Give them a speaking role, if available Include your District Director :-) Submit Report of Final Action to Headquarters (immediately after initiation) Submit copy of Roll Book Signatures to Headquarters (immediately after initiation) Great job - you’ve successfully completed an initiation!

16. www.tbp.org1-800-TAU-BETA 16 Report of Final Action (online)

17. www.tbp.org1-800-TAU-BETA 17 Initiation Workflow Status

18. www.tbp.org1-800-TAU-BETA 18 Questions?