1. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 Financial Activities Report Sendai, Japan Oct 3, 2004 Xiaoping Yun Treasurer Tony Maciejewski VP for Finance Sendai, Japan Oct 3, 2004 Xiaoping Yun Treasurer Tony Maciejewski VP for Finance

2. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 OutlineOutline  Financial Status – Xiaoping Yun  Proposals with Financial Impact – Tony Maciejewski  Business Plan – Dick Volz

3. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 Summary of Income and Expenses (All numbers in $1,000)

4. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004

5. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 Summary of Income and Exp

6. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004

7. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 Summary of Income and Exp

8. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004

9. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 Summary of Income and Exp

10. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004

11. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 Summary of Income and Exp

12. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 Proposals with Financial Impact  Technology commercialization award  Support for chapter activities  Free* workshops/tutorials for students  Bundled registration  School of robotics science  IAB forum on innovation and entrepreneurship  Robotics technology roadmap  IAB operating budget  Rollover of TASE promotion budget

13. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 IEEE Initiatives vs Unbudgeted Expenses Societies are not allowed to spend their reserves EXCEPT for initiatives approved by IEEE in April for the following year. Societies are not allowed to spend their reserves EXCEPT for initiatives approved by IEEE in April for the following year. Proposals for activities in the current year must not cause the current year expenses to exceed income. Proposals for activities in the current year must not cause the current year expenses to exceed income. Societies are not allowed to spend their reserves EXCEPT for initiatives approved by IEEE in April for the following year. Societies are not allowed to spend their reserves EXCEPT for initiatives approved by IEEE in April for the following year. Proposals for activities in the current year must not cause the current year expenses to exceed income. Proposals for activities in the current year must not cause the current year expenses to exceed income.

14. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 Technology Commercialization Award $1K award to best ICRA paper that “demonstrates the commercialization of fundamental robotics and automation technology resulting in the development and sale of a product by a commercial entity” $1K award to best ICRA paper that “demonstrates the commercialization of fundamental robotics and automation technology resulting in the development and sale of a product by a commercial entity” Sponsored by RAS until a commercial sponsor is identified up to a maximum of five years Sponsored by RAS until a commercial sponsor is identified up to a maximum of five years VP for Technical Activities and VP for Industrial Activities appoint the award committee VP for Technical Activities and VP for Industrial Activities appoint the award committee $1K award to best ICRA paper that “demonstrates the commercialization of fundamental robotics and automation technology resulting in the development and sale of a product by a commercial entity” $1K award to best ICRA paper that “demonstrates the commercialization of fundamental robotics and automation technology resulting in the development and sale of a product by a commercial entity” Sponsored by RAS until a commercial sponsor is identified up to a maximum of five years Sponsored by RAS until a commercial sponsor is identified up to a maximum of five years VP for Technical Activities and VP for Industrial Activities appoint the award committee VP for Technical Activities and VP for Industrial Activities appoint the award committee

15. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 Support for Chapter Activities To be submitted by Membership Activities Board as IEEE initiative for 2006 (if not approved then funding requested from AdCom) To be submitted by Membership Activities Board as IEEE initiative for 2006 (if not approved then funding requested from AdCom) $10K per year for two years $10K per year for two years Chapters can submit proposal with up to a $1K budget for support of activities, e.g., mini-symposium Chapters can submit proposal with up to a $1K budget for support of activities, e.g., mini-symposium To be submitted by Membership Activities Board as IEEE initiative for 2006 (if not approved then funding requested from AdCom) To be submitted by Membership Activities Board as IEEE initiative for 2006 (if not approved then funding requested from AdCom) $10K per year for two years $10K per year for two years Chapters can submit proposal with up to a $1K budget for support of activities, e.g., mini-symposium Chapters can submit proposal with up to a $1K budget for support of activities, e.g., mini-symposium

16. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 Bundled Registration for Students at ICRA Allow students to join IEEE and RAS at a reduced rate when registering for ICRA (starting in 2005). Allow students to join IEEE and RAS at a reduced rate when registering for ICRA (starting in 2005). Proposed advance student registration fees: Proposed advance student registration fees: –Member : $ X –Non-member: $ X+15 –Instant RAS Member: $ X+25 IEEE membership is $15; RAS retains $10 (half of the cost of providing the magazine) IEEE membership is $15; RAS retains $10 (half of the cost of providing the magazine) Estimated financial impact: $4K Estimated financial impact: $4K Allow students to join IEEE and RAS at a reduced rate when registering for ICRA (starting in 2005). Allow students to join IEEE and RAS at a reduced rate when registering for ICRA (starting in 2005). Proposed advance student registration fees: Proposed advance student registration fees: –Member : $ X –Non-member: $ X+15 –Instant RAS Member: $ X+25 IEEE membership is $15; RAS retains $10 (half of the cost of providing the magazine) IEEE membership is $15; RAS retains $10 (half of the cost of providing the magazine) Estimated financial impact: $4K Estimated financial impact: $4K

17. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 Free* Workshops/Tutorials for Students at ICRA Charge RAS student members only $10 to attend tutorials and workshops Charge RAS student members only $10 to attend tutorials and workshops Financial impact: $4K based on IROS 2002 tutorial/workshop statistics Financial impact: $4K based on IROS 2002 tutorial/workshop statistics Implemented as part of conference organizer budget Implemented as part of conference organizer budget Instant student member proposal could double the number of eligible RAS student members Instant student member proposal could double the number of eligible RAS student members Charge RAS student members only $10 to attend tutorials and workshops Charge RAS student members only $10 to attend tutorials and workshops Financial impact: $4K based on IROS 2002 tutorial/workshop statistics Financial impact: $4K based on IROS 2002 tutorial/workshop statistics Implemented as part of conference organizer budget Implemented as part of conference organizer budget Instant student member proposal could double the number of eligible RAS student members Instant student member proposal could double the number of eligible RAS student members

18. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 School of Robotics Science First summer school was held July 19-23, 2004 First summer school was held July 19-23, 2004 Approved budget from RAS was not used due to financial support from SAIC and EURON Approved budget from RAS was not used due to financial support from SAIC and EURON Propose IEEE Initiative for $10K/year for three years Propose IEEE Initiative for $10K/year for three years ($10K/year will also be solicited from IFRR) First summer school was held July 19-23, 2004 First summer school was held July 19-23, 2004 Approved budget from RAS was not used due to financial support from SAIC and EURON Approved budget from RAS was not used due to financial support from SAIC and EURON Propose IEEE Initiative for $10K/year for three years Propose IEEE Initiative for $10K/year for three years ($10K/year will also be solicited from IFRR)

19. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 Forum on Innovation and Entrepreneurship IEEE/IFR Special Forum on "Innovation and Entrepreneurship in Robotics and Automation" to be held in conjunction with ICRA’05 IEEE/IFR Special Forum on "Innovation and Entrepreneurship in Robotics and Automation" to be held in conjunction with ICRA’05 Includes “Innovation Awards”, “Entrepreneurship Awards”, and plenary speakers to be funded by commercial sponsors Includes “Innovation Awards”, “Entrepreneurship Awards”, and plenary speakers to be funded by commercial sponsors $2K is requested for administrative costs and production of promotional materials $2K is requested for administrative costs and production of promotional materials IEEE/IFR Special Forum on "Innovation and Entrepreneurship in Robotics and Automation" to be held in conjunction with ICRA’05 IEEE/IFR Special Forum on "Innovation and Entrepreneurship in Robotics and Automation" to be held in conjunction with ICRA’05 Includes “Innovation Awards”, “Entrepreneurship Awards”, and plenary speakers to be funded by commercial sponsors Includes “Innovation Awards”, “Entrepreneurship Awards”, and plenary speakers to be funded by commercial sponsors $2K is requested for administrative costs and production of promotional materials $2K is requested for administrative costs and production of promotional materials

20. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 Technology Roadmap for Robotics and Automation Generate and continuously update a technology roadmap for robotics and automation Generate and continuously update a technology roadmap for robotics and automation $3K is requested to support initial technology roadmap taskforce workshop in Korea on service robots $3K is requested to support initial technology roadmap taskforce workshop in Korea on service robots most of the cost of the workshop will be covered by the support of Korean Intelligent Robot Association most of the cost of the workshop will be covered by the support of Korean Intelligent Robot Association Generate and continuously update a technology roadmap for robotics and automation Generate and continuously update a technology roadmap for robotics and automation $3K is requested to support initial technology roadmap taskforce workshop in Korea on service robots $3K is requested to support initial technology roadmap taskforce workshop in Korea on service robots most of the cost of the workshop will be covered by the support of Korean Intelligent Robot Association most of the cost of the workshop will be covered by the support of Korean Intelligent Robot Association

21. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 IAB Operating Budget $5K requested for travel, publication, and administrative costs associated with Industrial Activities Board for 2005 $5K requested for travel, publication, and administrative costs associated with Industrial Activities Board for 2005

22. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 Rollover of TASE Promotion Budget $25K budgeted in 2004 for TASE advertising and promotion $25K budgeted in 2004 for TASE advertising and promotion Request to carryover unexpended portion for use in 2005 Request to carryover unexpended portion for use in 2005 To be used for mailing 2005 issue of TASE to all RAS members To be used for mailing 2005 issue of TASE to all RAS members No additional financial expense – likely increase in TASE subscriptions No additional financial expense – likely increase in TASE subscriptions $25K budgeted in 2004 for TASE advertising and promotion $25K budgeted in 2004 for TASE advertising and promotion Request to carryover unexpended portion for use in 2005 Request to carryover unexpended portion for use in 2005 To be used for mailing 2005 issue of TASE to all RAS members To be used for mailing 2005 issue of TASE to all RAS members No additional financial expense – likely increase in TASE subscriptions No additional financial expense – likely increase in TASE subscriptions

23. IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiSendai, Japan, Oct 3, 2004 Business Plan