1. OceanDocs, AgriOcean Dspace & IODE Information Management Policy Marc Goovaerts Coordinator OceanDocs - Head Uhasselt Library Rome – December 16-17 2010

2. Overview 1.From OdinPubAfrica to OceanDocs 2.AgriOcean Dspace: cooperation between FAO and UNESCO-IOC 3.OceanDocs & IODE Information management policy

3. From OdinPubAfrica to OceanDocs

4. OdinPubAfrica A FUST project of IOC (Aug. 2004 – Aug. 2006) coordinated by Hasselt University and supported by the Flemish government in the framework of OdinAfrica http://web.archive.org/web/20060822002821/iodeweb1.vliz.be/odin/ http://web.archive.org/web/20060822002821/iodeweb1.vliz.be/odin/

5. The goals of OdinPubAfrica Facilitate publishing of research findings by African scientists (e-journal as well as e-archive) thereby promoting African research and increasing access by African scientists to the international research forum Make scientific publications in the field of marine science and oceanography in Africa more easily and freely accessible Enhance the internal scientific communication Develop an OAI-compliant repository providing access to full-text publications created by scientists affiliated to African institutes

6. A single repository for OdinAfrica Limited internet capacity in Africa: o At the end of 2003, 64 kbps was a good connection Choose of Dspace o Community/collection structure o Customization possibilities Training : o Local coordinators (16 information managers) o Appointment of 2 DSpace administrators: Implementation at institute level: = work of the information managers of OdinAfrica

7. From OdinPubAfrica to OceanDocs Repository development has been identified as a major goal by IOC Information management training sessions Interest of ODIN communities: OdinCarsa – OdinCindio – OdinECET – …

9. OceanDocs as a Network  Two-level approach is unavoidable o Institutes have their own repository o The oceanographic collection will be a part of a larger institutional repository o The OceanDocs Central will be available for smaller institutes and institutes with limited internet capacity o The new version of Dspace has harvester functionality o Development of AgriOcean Dspace (see further) : o Easy-to-install version for local repositories of the IODE partners o Local collections can be harvested in OceanDocs Central (including the documents)

10. Current situation IODE related repositories: OceanDocs (31 institutes from Africa and Latin America) – 3290 docs http://www.oceandocs.net http://www.oceandocs.net Repositories with the same software: o IBSS(Sevastopol – Ukraine): http://repository.ibss.org.ua/dspace/ - 1418 docshttp://repository.ibss.org.ua/dspace/ o CEEMAR (http://www.ceemar.org/) – 814 docshttp://www.ceemar.org/ Related institutional repositories: o NIO (Goa-India): http://drs.nio.org/ - On DSpace - 3725 docshttp://drs.nio.org/ o ODINPimris (http://pimrisregional.library.usp.ac.fj/ ) – On Greenstone – 352 docshttp://pimrisregional.library.usp.ac.fj/ New partners: GEOHAB (collections in development)

11. Repositories in aquatic science Other repositories in marine science: o Iamslic: Aquatic Commons - http://aquacomm.fcla.edu/http://aquacomm.fcla.edu/ o Institutional repositories with oceanography collections: examples - National Oceanography Centre and School of Ocean and Earth Sciences at Soton - http://eprints.soton.ac.uk/ http://eprints.soton.ac.uk/ - IFREMER - http://www.ifremer.fr/docelec/ http://www.ifremer.fr/docelec/ Harvester : – AVANO: http://www.ifremer.fr/avano/ http://www.ifremer.fr/avano/ = Harvester of Aquatic Commons and of OceanDocs

12. AgriOcean Dspace: Cooperation between FAO and UNESCO-IOC

13. Cooperation between FAO and IODE The United Nations agencies of FAO and UNESCO-IOC have announced a joint initiative to provide a customized version of DSpace using standards and controlled vocabularies in oceanography, marine science, food, agriculture, development, fisheries, forestry, natural resources and related sciences. The communities supported by FAO and UNESCO-IOC/IODE are synergistic and the standards on metadata and controlled vocabularies are similar for both. Communities: AGRIS – ASFA - ODINS Standards: Agris AP – MODS Thesauri: AGROVOC – ASFA Bigger user community (Distribution – support)

14. Goals  Promoting open access to scientific information on the topics of FAO and UNESCO-IOC.  Ensuring the metadata quality of repositories and the use of thesauri / authority control.  Contributing to the development of sustainable repositories by the use of tools to make scientific publications (and data) more accessible and visible  Removing access barriers by encouraging the creation of new service providers based on existing and mature metadata and semantics technology.  Integration of the FAO and UNESCO-IOC developments

15. FAO and DSpace Dspace as a tool for Agris centres Objectives: Assure quality in metadata creation Sharing information in a standardized manner Use of common semantics and interoperable syntaxes Use of more sophisticated and specialized metadata Use of controlled, multilingual vocabularies Requirements: o AGRIS AP compliancy o AGROVOC

16. FAO and Dspace 2 Agris Dspace (ARD Prasad at ISI -Bangalore, India) Agris AP integration: o Adapted submission module o Agris AP export -OAI-PMH Thesaurus plug in (Kasetsart University - Bangkok, Thailand) o Web services: use local or remote version of AGROVOC thesaurus/SKOS

17. OceanDocs developments

18. Integration of FAO and OceanDocs Developments Enhancement submission module: o Lay-out: o Grouping of fields (field size - different fields in a row - …) o Controlled vocabulary – with autosuggestion o Language choice on field level o Type defioned input forms - Switching between types Support of Agris AP and MODS in the OAI- module Integration of the Thesaurus plug-in

19. Easy-to-install-version Distribution based on a builded version of AgriOcean DSpace Limited costumization options: o Banner o Name – url o Community-Collection structure o Content (of course) o Without handle service (option) Windows-based Source code will also be available = Platform independent

20. Next Steps AgriOcean Dspace release: 1 st Quarter 2011 Installation and distribution Upgrade of OceanDocs Distribution in IODE and FAO community – other partners: INASP (?) Cooperation with DURASPACE Informing about the new AgriOcean Dspace implementations Collaborating in the Dspace Ambassadors Program

21. OceanDocs & IODE Information Management Policy

22. IODE Data and Information Management IODE has a broad range of data and information management products: Ocean Data Portal – Ocean Expert – OceanDocs – OceanPortal – OceanTeacher Products on the level of the Odins : Atlases – Portals Hosting of Aquatic Commons See http://www.iode.org.

23. IODE & OceanDocs Overall goal: a better integration of products Specific for Oceandocs: Linking of publication with its data: In Ocean Data Portal In the new to be developed data repository: OceanDataPub Linking OceanDocs with Ocean Expert: Using the Ocean Expert database as an authority control tool for authors and institutes Linking from authors and institutes in OceanDocs records to OceanExpert records and vice versa.

24. OdinAfrica The Ocean Data and Information Network for Africa brings together more than 40 marine related institutions from twenty- five countries in Africa (see http://www.odinafrica.org) Integrated approach of Information Management + Cooperation with Data Management group: Local tasks: Cataloguing – Repository - ASFA-input - … Odinafrica level: Federated approach: Afrilib – OceanDocs Africa - …. Derivated products: Marine Atlasses – Subject Bibliographies – African Ocean Portal Relevancy of standards – exchange protocols

25. Conclusions OceanDocs as a network: Local repositories Development of AgriOcean DSpace (in cooperation with FAO) Integration in the central repository by harvesting Linking and networking - interoperability IODE Information and Data Management Regional networks: e.g. OdinAfrica Broader perspective: AVANO VOA3R (OceanDocs is a partner) …