1. Training Grant Program Capacity Building Grants
Susan Harwood
Training Grant Program
FY 2015 Proposal Webinar:
Capacity Building Grants
Hello and welcome to the FY 2015 Susan Harwood Training Grant Program Proposal Webinar on Capacity Building Grants. OSHA has created multiple webinars to assist applicants through the application process. The purpose of this Webinar is to cover key points related to Capacity Building grants.

2. Agenda Program Overview and Emphasis Areas Target Audiences
Capacity Building Topics
Grant Categories
Funding Overview
Submittal Deadline
Additional Resources
We will begin today’s Webinar by providing a program overview and grant emphasis areas. The following slides will go into detail regarding the target audiences, capacity building topics, grant categories being announced, and the maximum funding levels for each of the categories. We will also discuss deadlines and additional resources.

3. Program Overview
Provides funds to develop training materials and train workers and/or employers
Training focuses on:
Safety and health hazards in the workplace
Related assistance
The Susan Harwood Training Grant Program provides funds for non-profit organizations to develop training materials and train workers and employers to recognize, avoid, abate, and prevent safety and health hazards in their workplaces and provide related assistance.
Please make sure your application supports this mission.

4. Emphasis Areas
Provide education and training to workers and employers on:
Identifying and preventing serious safety and health hazards
Workers’ rights and employers’ responsibilities
New OSHA standards
Provide technical assistance to support training and education
Develop and disseminate educational materials
The Susan Harwood Training Grant Program focuses on:
Training workers and employers on identifying and preventing serious safety and health hazards,
Educating workers on their rights, and educating employers on their responsibilities, under the Occupational Safety and Health Act,
Training workers and employers about new OSHA standards,
Providing technical assistance to employers and workers, and
The development and dissemination of materials to train and educate workers.

5. Target Audiences Small businesses (<250 employees) New businesses
Limited English proficiency workers
Non-literate/low literacy workers
Young workers
Temporary workers
Minority/other hard-to-reach workers
High-hazard/high-fatality rate industries
Any proposed training materials or training should address one of the following audiences, which includes:
Small businesses, which again is defined by OSHA as employing 250 workers or less
New businesses
Limited English proficiency workers
Non-literate or low literacy workers
Young workers
Temporary workers
Minority or other hard-to-reach workers, and
Workers in high-hazard or high-fatality rate industries

6. Needs Assessment Capacity Building Grants
Describe how the needs assessment will be conducted
Identifying health and safety hazards
Collecting information on training received
Analyzing current training gaps
Proposing training to be developed
A Needs Assessment is required for Capacity Building grant applicants. The application should include a description of how the needs assessment will be conducted; identifying the safety and health hazards to which the target audience is currently exposed, collecting training information on training which the target audience has received, analyzing the data to determine current training gaps, and proposing training to be developed under the grant.

7. Capacity Building Topics
Describe the safety and health hazards
Training topics should be based on the needs of the identified target audience
Describe the training impact
While the Capacity Building training topics are not explicitly identified in the FOA, if you are applying for a Capacity Building grant, you are required to identify and describe the safety and health hazards to be addressed in your proposed training. Occupational safety and health training topics should be based on the needs of your identified target audience and you should describe the impact. Applications that address multiple target audiences in high-hazard or high-fatality occupations may receive special consideration.

8. Required Training Topics
Worker Rights and Employer Responsibilities
Whistleblower Protection Provisions
Whistleblower Complaint Procedures
Regardless of what training topic you choose, all trainings must include information pertaining to:
Employer responsibilities and worker rights under the OSH Act,
Training on Whistleblower protection provisions, and
Whistleblower complaint procedures.

9. Capacity Building Grant Categories
Capacity Building Developmental
Designed for organizations with an established capability to provide occupational safety and health training, education, and/or materials
Emphasis on developing materials and conducting training for multiple employers and workers addressing health and safety hazards through a needs assessment
Comprehensive plan to become a center of safety and health competence
May be eligible for up to three additional 12-month follow-on grants
There are two types of grants being solicited in the Capacity Building FOA.
Capacity Building Developmental grants
Developmental grants support and assist organizations who through past activities have established a capability to provide occupational safety and health training, education, materials development, and/or technical assistance. Applicants will be expected to conduct a significant number of training programs addressing occupational safety and health hazards identified in a needs assessment. Applicants are strongly encouraged to develop educational materials, and to provide technical assistance.
Each grant recipient must develop a comprehensive plan for becoming a center of safety and health competence and financially self-sufficient within the three to four years an organization needs to build capacity. Based on satisfactory performance, Capacity Building Developmental grants may be eligible for up to three 12-month follow-on grants.

10. Capacity Building Grant Categories (cont.)
Capacity Building Pilot
Designed for organizations who demonstrate a potential for meeting grant objectives but need to assess capabilities, needs, and priorities prior to initiating a full program
Focus on assessing capabilities, needs, and priorities
Includes limited program operations to complement planning and pilot activities
Not eligible for follow-on grants but may apply for a Capacity Building Developmental grant in the next fiscal year offered
The second grant category is
Capacity Building Pilot grants
Pilot grants are intended to assist organizations able to demonstrate a potential for meeting the objectives of the Susan Harwood Training Grant Program, but that need to assess capabilities, needs and priorities; and formulate objectives before moving forward into developing a full-scale program. Recipients of Capacity Building Pilot grants will be required to initiate limited program operations during the 12-month period. The program operations should be small-scale or pilot projects, used to complement the organization’s planning and pilot activities. Upon successful completion of its planning and pilot activities, an organization may apply for a Capacity Building Developmental grant in the next fiscal year cycle they are offered.
Capacity Building Pilot grants are not eligible for follow-on grants.

11. Capacity Building Funding Overview
Availability of approximately $3.5M for occupational safety and health training
Funding Opportunity Number: SHTG-FY-15-02
Catalog of Federal Domestic Assistance No.:
The funding opportunity number for the Capacity Building solicitation is SHTG-FY-15-02, and the Catalog of Federal Domestic Assistance Number is Both of these numbers are helpful if you are trying to locate the Capacity Building solicitation on Grants.gov.

12. Capacity Building Funding Levels
Developmental: Not to exceed $165,000
Pilot: Not to exceed $80,000
No cost sharing or matching funds required
Project Period: Oct. 1, 2015 to Sept. 30, 2016 (12 months)
Based on satisfactory performance, Capacity Building Developmental grants may be eligible for up to three follow-on grants (not pilot)
Capacity Building Developmental grants will have a maximum funding level not to exceed $165,000 per 12-month project performance period, which runs from October 1, 2015 through September 30, 2016.
The maximum funding level for the Capacity Building Pilot grants is not to exceed $80,000 for the same period.
Applicants are not required to contribute non-federal resources.
Based on satisfactory performance, Capacity Building Developmental grants may be eligible for up to three additional follow-on grants. Capacity Building Pilot grants will not eligible for an additional 12-month follow-on grant. However, upon successful completion of its planning and pilot activities, an organization may apply for a Capacity Building Developmental grant in the next fiscal year cycle they are offered.

13. Work Plan Work plan quarterly projections Training materials
Recruiting plan
Training
Training evaluation
Meetings, reporting, and documentation
The work plan must describe the plan for grant activities and the anticipated outcomes for the 12-month project period. The overall work plan should be broken down into activities or tasks. For each activity, you will need to explain what will be done, who will do it, when it will be done, and the anticipated results of the activity.
The following items need to be included in work plan such as:
Work Plan Quarterly Projections. All activities under the grant should be included in the work plan quarterly projections. These activities include but are not limited to conducting or updating the needs assessment, development or identification of existing training materials, recruitment of workers and employers for training, conducting training, conducting training evaluations, and participation and completion of meetings and reports.
Much of the information contained in work plan section of the FOA is provided to give you an understanding of the grant process and expectations once the grant is awarded so the activities can be included in your work plan and budget.

14. Capacity Building Plan
Describe the institutional capacity building activities to be conducted during the 12-month period
Identify who is responsible for the activities
Explain how progress will be assessed
A Capacity Building Plan is required for capacity building grant applicants. Applicants should describe what institutional capacity building activities will be conducted during the 12-month performance period. The work plan should include how the organization plans to assess its progress in accomplishing the grant work activities and goals, and who will be responsible for taking corrective action, if needed.

15. Application Checklist
Forms, Assurances & Certifications
SF-424
SF-424A
SF-424B
Combined Assurance Form
Project/Performance Site Location Form
SF-LLL
OSHA recommends using the application checklist included in the funding opportunity announcement to guide you though submission of the grant application. Some of the documents identified above may not be applicable to your organization. Therefore, you must review the full application checklist and funding opportunity announcement to ensure all required documents are submitted by the application due date and time.

16. Application Checklist (cont.)
Program Requirements
Application Summary
Application Abstract
Technical Proposal
Organizational Chart
Other Attachments

17. Application Checklist (cont.)
Financial Requirements
Detailed Project Budget
Indirect Cost Allocation
Evidence of Non-Profit Status
Non-Federal Resource Contribution

18. Submittal Deadlines Capacity Building Grants
June 2, 2015 at 11:59 pm ET
Electronic Submittal Only through Grants.gov
Register and/or prior users check registration
The deadline date for receipt of Capacity Building grant applications is Tuesday, June 2, All applications must be received by 11:59 p.m., ET, on the respective closing date. Any application received after the deadline will not be accepted.
Applications for Susan Harwood grants under these competitions must be submitted electronically using the government-wide Grants.gov system at Applications sent by mail or other delivery services, , telegram, or facsimile (FAX) will not be accepted. Applicants are reminded to pay close attention to the Funding Opportunity Number and title to be sure you submit the final application under the correct solicitation.

19. Additional Resources http://www.osha.gov/dte/sharwood/
Additional resources can be found on the Susan Harwood Web page.
Under ‘How to Apply for a Grant’ you will find a link to the Grants.gov Web page, and ‘Application FAQs’. In addition, there are reference materials under ‘For Grantees’, like the ‘Best Practices for Development, Delivery, and Evaluation of Training under Susan Harwood Grants’ and the Uniform Guidance mentioned earlier. In addition, you can search on ‘Grantee-developed Training Materials’ to see what is publically available and to gain an understanding of how the final materials are required to be submitted.

20. Important Reminders! Carefully review the entire FOA
The application should clearly identify whether you are applying for a Developmental or Pilot grant
Be sure the topic you select is supported by the needs assessment
You are strongly encouraged to submit a proposal that does not exceed the maximum funding level per grant category
Don’t wait until the deadline; submit the application early to allow time for corrections if needed
You are encouraged to carefully review the entire FOA and make sure that all required elements of the application and forms are addressed prior to submitting your application. The application should clearly identify whether you are applying for a Capacity Building Developmental or Capacity Building Pilot grant. The application should include training based on the needs assessment conducted with the target audience. In addition, you are strongly encouraged to submit a proposal that does not exceed the maximum funding level per grant category.
Do not wait until the deadline to submit your application. Submit it early to allow for additional time to correct any issues that arise.

21. Additional Information
Send questions re: grants via to: Send questions re: Grants.gov via to: or phone:
If you have any questions regarding the Susan Harwood Training Grant Program you can send them via to
If you need technical support you can contact Grants.gov directly:
Through at:
Or you can contact them at the Grants.gov Contact Center at 1‑800‑ The Contact Center is open 24 hours a day, 7 days a week; but is closed on federal holidays.
When contacting the Grants.gov Contact Center, please be sure to have the
Funding Opportunity Number (FON);
The Name of Agency to which You Are Applying; and
Your Specific Area of Concern.
Thank you for your time and best of luck in preparing your grant application.