1. National Infrastructure Asset Management Strategy and Framework for IAM Asset Management Interest group DBSA, MIDRAND B.A MBENTSE (D: P&S) 14 October 2010

2. BACKGROUND This Strategy was developed over a two year period by DWA with support from several sector partners: National Treasury, the South African Local Government Association (SALGA), the Department of Provincial and Local Government (DPLG), the Development Bank of Southern Africa (DBSA), the Water Research Commission (WRC), Rand Water and Johannesburg Water. A national reference group consisting of the above-named partners was established in October 2007 and has given comments and input to this Strategy. DWA is leading the actions within each output of the framework, taking responsibility for those within its power to do so, and working closely with other national government departments where responsibility for the envisaged action is statutorily with those departments. The Strategy and the Framework is still undergoing the DWA approval processes for implementation.

3. APPROVAL DELAYS Lengthy approval processes Internal engagements with other units Clear consultation process Updating as time was lost

4. The Water Services Infrastructure Asset Management Strategy The objective of the National Water Services Infrastructure Asset Management Strategy is to achieve the following outcomes: Address service delivery failures in targeted water services institutions in the short term, and effect improvements that can be publicised in order to demonstrate the benefits of IAM. Develop in the water sector in the longer term a culture of sustained improvement in the management of water services infrastructure.

5. DWA ROLE DWA as Sector Leader (principally): –Create an enabling environment for IAM (including policy, legislation, norms & standards) –Develop a national IAM strategy –Develop a national IAM implementation framework –Facilitate stakeholder participation & awareness –Provide support, training and mentorship

6. DWA ROLE DWA as Sector Regulator (principally): –Monitor performance of IAM service interruptions, service quality, functionality, etc. –Audit compliance to minimum IAM standards: asset registers, maintenance plan, risk plan etc. –Audit asset values & asset investment plans (with NT) DWA as Custodian of water (principally): –Pollution control, water conservation / leakage control –Cost-effective use, licensing etc.

7. Key principles Systems approach. IAM planning must address the full delivery chain IAM is a process - not a project or an event. Water services focus. Outcomes-based. Each strategic priority must be outcomes-based, and outcomes must be measurable. An appropriate mix of short term successes and long term sustainability. Focus on and prioritisation of the key challenges. (In Phase 2 of this project, several hundred challenges were identified.) Recognition that there is no “one size solution” that fits “all”; the priorities and options differ from institution to institution, and change with time.

8. National Implementation Framework Ten outputs focus on: 1.Awareness 2.Synergy 3.Targeted support 4.Municipal Guide and suite of tools 5.M&E system 6.Regulatory framework 7.Skills procurement 8.Human resource development 9.R&D and knowledge dissemination 10.Programme management

9. Examine Output 2 Greater synergy with water services IAM initiatives achieved ActivitiesResponsibility Engage and find synergy with initiatives within DWADWA (Dir: P&S) Engage with and analyse initiatives other than those of DWA, and find synergy, as appropriate SRG with DWA taking the lead Ensure IAM is fore grounded when documents are developed for the water services business SRG and Municipal Reference Group (MRG) Synergy sub-outputs 2.1Planning documents 2.2Financing mechanisms DWAF with COGTA and N Treasury

10. Examine Output 1 Increased IAM awareness in the water services sector ActivitiesResponsibility Develop a multi-pronged awareness campaign which takes particular target audiences into account Stakeholder Reference Group (SRG) with DWA taking the lead Implement the awareness campaign in terms of: media developed activities undertaken monitoring and review SRG with DWA providing the secretariat and coordination

11. Examine Output 3 Improved WSI IAM through targeted support from national government L ActivitiesResponsibility Provide guidance and support to selected WSIs Undertake desk top capacity assessment Develop criteria for selection and prioritisation Determine status quo of individual WSIs Determine priorities for support Select WSIs, draw up individual WSI action plans, implement and monitor SRG with DWA, COGTA and DBSA,N Treasury taking a leading role Provide direct assistance to prioritised crisis cases Undertake functional assessment of infrastructure Develop criteria for selection Select interventions, ensure budgets, implement and monitor Treasury with COGTA and DWA

12. Examine Output 4 Municipal (WSI) implementation framework and supporting suite of tools developed ActivitiesResponsibility Develop appropriate suite of tools (ID need, ID range of tools required, ID existing tools, adapt and develop) MRG and SRG Ensure tools are readily available and usedSRG and DWA Tools sub-outputs 4.1 Asset register and asset management plan templates 4.2 Intervention and recovery plan 4.3 Resources identified 4.4 Financing guide 4.5 Life cycle planning guide 4.6 HRD checklists and generic contracts 4.7 Roles and responsibilities guide 4.8 Case studies and lessons on good practice MRG, DWAF and Treasury MRG and SRG SRG with NIMS and others MRG and SRG WIN, MRG and SRG

13. Examine Output 5 Water services IAM M&E system developed and linked to current WSI IAM M&E initiatives ActivitiesResponsibility Define the scope of WSI IAM M&E initiatives Review DWA water services M&E in terms of IAM requirements Identify monitoring processes Identify evaluation processes Develop KPIs Use to strengthen existing system SRG with DWA taking the lead Link M&E system with sector wide IAM information management system for WSIs to report against KPIs SRG with Treasury, dplg and DWA

14. Examine Output 6 A regulatory framework is defined and implemented ActivitiesResponsibility Define the scope of WSI IAM regulatory requirementsTreasury with DCGTA and DWA Develop effective incentives Identify policy and legislation changesTreasury and DWA Amend and / or develop regulations (3 – 5 most important ones)

15. Examine Output 7 WSI IAM skills procurement supported through outsourcing ActivitiesResponsibility Assess frequently encountered obstaclesNational Treasury and dplg, with input from DWA Simplify procedures for procurement Provide written guidance on use of special conditions Provide support with immediate procurement alternatives (e.g. section 78 / mentoring programmes) National Treasury and DWA

16. Examine Output 8 Appropriate IAM human resource development for WSIs supported (L) ActivitiesResponsibility Establish IAM as municipal programme and KPA for political and administrative structures SRG Identify gaps in existing skills base per WSI Enforce existing standards for classes of skills Support processes to re-skill and upgrade skills Identify training and other courses for WSI staff Support processes to formalise training at universities, training centres and via SETAs

17. Examine Output 9 Increased R&D and knowledge dissemination in water services IAM ActivitiesResponsibility Identify key needsSRG and MRG with WRC taking the lead Develop R&D agenda Develop knowledge platform and knowledge sharing strategy Strengthen research capacity and infrastructure Improve communication and coordination Publicise and disseminate research Develop KPIs to measure impact of above

18. Examine Output 10 Implementation of the Framework is managed on time, according to budget, and with appropriate guidance and support ActivitiesResponsibility Strengthen SRG and ensure it is used to provide strategic oversight and guidance SRG facilitated by DWA Strengthen MRG to provide strategic guidance and practical inputsSRG Strengthen political ownership to set directives and level of importance for IAM SRG Strengthen capacity of national government departmentsSRG Manage the implementation on time and according to budgetSRG with DWA providing secretariat Ensure indicators per output are honed and strengthenedSRG

19. THANK YOU, AND PLEASE GIVE INPUTS