1. NCAA DIVISION I ATHLETICS CERTIFICATION PROGRAM

2. The Purpose of Athletics Certification Athletics certification is meant to ensure the NCAA's fundamental commitment to integrity in intercollegiate athletics. The program is structured to achieve its goal in several ways. Three key ways are: COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

3. The Purpose of Athletics Certification # 1 By opening the affairs of athletics to the university community and the public. # 1 By opening the affairs of athletics to the university community and the public. Key campus constituent groups must be meaningfully involved in the institution's self-study. Self-study reports are evaluated by teams of peer reviewers from other institutions and conference offices. Decisions of the Committee on Athletics Certification related to an institution's status are announced publicly. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

4. The Purpose of Athletics Certification # 2 By setting standards (called operating principles) for the operation of Division I athletics programs. # 2 By setting standards (called operating principles) for the operation of Division I athletics programs. These operating principles were adopted overwhelmingly at the 1993 NCAA Convention. They cover four basic areas - governance and commitment to rule compliance, academic integrity, fiscal integrity, and equity, welfare and sportsmanship. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

5. The Purpose of Athletics Certification In preparation for the second cycle of the athletics certification program, the operating principles in each of those four areas were reworked and revised as necessary to complement and supplement information obtained by institutions during their first cycle self- studies. Following revision by the Division I membership, these changes were approved in 1998 by the Division I Management Council and Board of Directors. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

6. The Purpose of Athletics Certification # 3 By putting tough sanctions in place for institutions that fail to conduct a comprehensive self-study or to correct problems. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

7. The Purpose of Athletics Certification Athletics certification is intended to help an institution, not harm it. For this reason, the program allows ample time for an institution to consider its programs, to identify problems and to correct them. Institutions that fail to make an honest effort face serious consequences: ineligibility for NCAA championships and, eventually, removal from active membership in the Association. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

8. The Benefits of Self- Study The core of athletics certification is the institution's self-study, in which campus-wide participation is critical. An effective self-study benefits the institution by providing: COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

9. Self-awareness The self-study offers a unique opportunity to educate individuals across the campus about the athletics program's goals and purposes, the many challenges facing athletics and the ways in which athletics supports the institution's mission. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

10. Affirmation Athletics certification is couched in the affirmative - its aim, after all, is to certify - and the self-study process will reveal many aspects of the athletics program worthy of praise. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

11. Opportunities to improve Even an outstanding program can be better, and problems will be identified routinely as part of any institution's self-study. As these problems come to light, the self- study process will offer a forum for suggestions from individuals with a wide range of experience COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

12. Revisions to the Program Actions taken by the NCAA Division I Management Council and NCAA Board of Directors in January 2004. Changes include: –Elimination of five operating principles –Elimination of interim report requirement COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

13. Elimination of Operating Principles Operating Principle 1.1 –Mission of the athletics program and institution. Why removed? –Membership expressed frustration that the Committee on Athletics Certification was dictating content, rather than evaluating practices. End result –Institutions have discretion to develop goals. –Athletics mission statement still requested as background information. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

14. Elimination of Operating Principles Operating Principle 3.1 –Financial Practices Why removed? –Already mandated by NCAA Constitution 6.2.3. End result –Institutions still required to conduct annual external audit of athletics program. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

15. Elimination of Operating Principles Operating Principle 3.2 –Fiscal Management and Stability Why removed? –Already addressed by Division I membership requirements. End result –Institutions still must fulfill membership requirements and submit Equity in Athletics Disclosure Act (EADA) reports. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

16. Elimination of Operating Principles Operating Principle 3.3 –Established Fiscal Policies Why removed? –Institution must monitor extra benefits and inducements in the rules compliance area. End result –Institutions must still have rules- compliance policies and procedures in place in critical and sensitive areas. –Will be monitored by Operating Principle 1.3. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

17. Elimination of Operating Principles Operating Principle 4.4 –Sportsmanship and Ethical Conduct Why removed? –Area addressed by NCAA Sportsmanship and Ethical Conduct Committee and conferences. End result –Institutions should be following “best practices” set forth by aforementioned bodies. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

18. Incorporation of Operating Principle Operating Principle 2.3 –Scheduling Where incorporated? –Operating Principle 2.1 (Academic Standards) The academic standards operating principle focuses on student- athletes being held to the same standards as students generally. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

19. Incorporation of Operating Principle Why incorporated? –Scheduling policy must be in place to reduce a student-athlete ’ s conflict with class time and examination periods. –Designed to ensure that student- athletes have the same opportunities as students generally to attend class and progress toward a degree. The academic standards operating principle focuses on student-athletes being held to the same standards as students generally. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

20. Summary of Eliminations/Incorporations Eliminated operating principles: –1.1 – Athletics mission –3.1 – Financial Practices –3.2 – Fiscal Management and Stability –3.3 – Established Fiscal Policies –4.4 – Sportsmanship and Ethical Conduct Incorporated operating principles: –2.3 – Scheduling –Incorporated into 2.1 – Academic Standards COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

21. Elimination of Interim Reports Why removed? –Few institutions were required to respond to Committee on Athletics Certification concerns. –Membership expressed frustration with midpoint review. –This year concludes interim reports between first and second cycles. –Increases efficiency. End result –Streamlines program and decreases costs. –Less bureaucratic. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

22. Revised Certification Program Procedural Changes Timeline Legislated operating principles COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

23. Procedural Changes Institution participates in the orientation and begins its self-study process. –The institution will have six to eight months to conduct self-study and write report. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

24. Procedural Changes Peer reviewers are identified to participate in evaluation visit. –Peer-selection subcommittee will initially identify a maximum of four peer-review team members and send appropriate number to address issues. –Chief executive officer (CEO) will generally will serve as chair. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

25. Procedural Changes Self-study report completed and submitted via secure Web- based system. –Resulting in formatted and shorter document. –Password protected. –Appendices and attachments will stay on campus for review by the peer-review team. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

26. Procedural Changes Staff conducts preliminary review of institution’s self-study report for completeness and conformity with operating principles. –Review based on measurable standards established by the Committee on Athletics Certification. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

27. Procedural Changes Committee on Athletics Certification reviews and identifies issues (areas of nonconformity). –Based on the number and type of issues, a peer-review team will be identified. –Issues forwarded to institution and peer- review team on Web-based system. –Evaluation visit based on list of issues. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

28. Procedural Changes Focused peer-review team visits campus. –Peer-review team writes report on Web-based system. –Report based on issues identified by the Committee on Athletics Certification. –Campus evaluation visit will last two to three days. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

29. Procedural Changes Peer-review team report sent to institution’s CEO via Web-based system. –Institution provides factual clarifications and response to peer-review team issues. –Two weeks allotted for response. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

30. Procedural Changes Committee on Athletics Certification reviews the following materials: –Self-study report. –Peer-review team’s report. –Institution’s response. Committee on Athletics Certification forwards final decision to institution via Web-based system. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

31. Timeline Step No. 1 Orientation visit and institution begins self-study process Report developed Months 1 – 7 Step No. 2 Peer-reviewers scheduled 6 months out Month 7 Step No. 3 Self-study report submitted via Web 12 weeks before committee review Step No. 4 NCAA staff liaison reviews report for preliminary issues Months 8 & 9 Step No. 5 Full CAC approves issues Months 10 & 11 Step No. 6 Peer-review team conducts campus visit and writes report on Web-based system

32. Timeline Step No. 7 PRT report styled at NCAA office Month 11 Step No. 8 PRT report sent to CEO for response on Web-based system Step No. 9 CAC deliberates and issues a final decision Month 12 This timeline shortens the process from approximately 24 months to 12 months.

33. Legislated Operating Principles Governance and Rules Compliance –Operating Principle 1.1 –Institutional control, presidential authority and shared responsibilities. –Institutions must identify a group external to athletics that has the opportunity to: Provide input into the formulation of athletics department policies; and Periodically review athletics department operations. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

34. Legislated Operating Principles Governance and Rules Compliance –Operating Principle 1.2 –Rules compliance –Institutions must have written policies and procedures for rules compliance; –Compliance procedures must provide for regular participation of persons outside of athletics; and –Rules compliance must be the subject of an ongoing educational effort. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

35. Legislated Operating Principles Governance and Rules Compliance –Operating Principle 1.2 –Rules compliance –To demonstrate a commitment to rules compliance as a central element to all personnel matters, compliance responsibility must be referenced in all of the following documents: CONTRACT/LETTER OF APPOINTMENT JOB DESCRIPTION EVALUATION FORM COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

36. Legislated Operating Principles Governance and Rules Compliance –Operating Principle 1.2 –Rules compliance –Comprehensive rules-compliance evaluation by an individual who is external to athletics and is “ knowledgeable in NCAA legislation and compliance practices. ” –At least once every four years. –The evaluation must ensure that an institution ’ s rules-compliance program is ENGAGED and FUNCTIONING. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

37. Legislated Operating Principles Academic Integrity –Operating Principle 2.1 –Academic standards. –Admissions policies. –Responsibility for eligibility certification, declaration of “good academic standing” must be vested with same agencies as for students generally. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

38. Legislated Operating Principles Academic Integrity –Operating Principle 2.1 –Academic standards. –Graduation rates of student-athletes as a whole and of student-athlete subgroups must be analyzed. –Review three-class averages, note disparities, comment on magnitude and, if necessary, develop a plan. –Institutions must have written policies to minimize conflicts with class time and/or final exam periods due to athletics participation. –Policies must be clearly communicated. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

39. Legislated Operating Principles Academic Integrity –Operating Principle 2.2 –Academic support. –Adequate academic support services must be provided and communicated. –Student-athletes must be encouraged to reach academic goals of their choice. –Institutions must provide for student- athletes with special academic needs. –Support services must be reviewed and approved periodically (once every three years) by academic authorities external to athletics. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

40. Legislated Operating Principles Equity and Student-Athlete Welfare –Operating Principle 3.1 –Gender Issues –Institutions must show implementation of first-cycle gender-equity plan. –Insufficient funds and/or personnel changes are not acceptable reasons for failure to implement first-cycle plan. –Demonstrate commitment to fair and equitable treatment of male and female student-athletes and staff. –EADA reports for three years. –Review 13 program areas. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

41. Legislated Operating Principles Equity and Student-Athlete Welfare –Operating Principle 3.1 –Gender Issues –Institutions must formally adopt a plan for the future that meets all committee requirements. All 13 program areas must be addressed. –Develop a plan to monitor and maintain your status. –Minimum of five years, with ongoing assessments. –Active at all times. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

42. Legislated Operating Principles Equity and Student-Athlete Welfare –Operating Principle 3.2 –Minority Issues –Institutions must show implementation of first-cycle minority-opportunities plan. –Insufficient funds and/or personnel changes are not acceptable reasons for failure to implement first-cycle plan. –Demonstrate commitment to fair and equitable treatment of all minority student-athletes and staff. –Completion of diversity charts. –Review of eight program areas. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

43. Legislated Operating Principles Equity and Student-Athlete Welfare –Operating Principle 3.2 –Minority Issues –Formally adopt a plan for the future that meets all committee requirements. All eight program areas must be addressed. –Develop a plan to monitor and maintain your status. –Minimum of five years, with ongoing assessments. –Active at all times. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

44. Legislated Operating Principles Equity and Student-Athlete Welfare –Operating Principle 3.3 –Student-Athlete Welfare –Designate individual responsible for oversight of student-athlete welfare efforts. –Active Student-Athlete Advisory Committee. –Evaluation mechanism for treatment of student-athletes. –Conduct exit interviews per Constitution 6.3.2. –Written grievance/appeal procedures available to all student-athletes in appropriate areas and communicated to student-athletes and staff. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

45. Legislated Operating Principles Equity and Student-Athlete Welfare –Operating Principle 3.3 –Student-Athlete Welfare –Mechanisms (e.g., athletic training, emergency medical procedures) to ensure health and safety of student-athletes must be periodically reviewed. –Medical plan for competition and practice must protect health and provide safe environment for student-athletes. –Designate administrator responsible for institutional awareness of health, safety and sports medicine policies. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

46. Legislated Operating Principles Equity and Student-Athlete Welfare –Operating Principle 3.3 –Student-Athlete Welfare –Travel policies must be reviewed to ensure protection of student-athlete ’ s health and provision of safe environment for student-athletes. –Travel policies must be communicated to all athletics department staff and student- athletes. –Review of four program areas. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

47. Measurable Standards Established by the Committee on Athletics Certification. Clarify expectations for each operating principle. Bring more consistency to the process. Provided to: –Institution (during orientation visit) –Peer-review team –Committee on Athletics Certification. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

48. Web-based System Benefits: –Increases efficiency –Reduces costs –Adds greater consistency –Auto-formatting –Standardized look –Provides program requirements ID and password-protected COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

49. CONFERENCE OFFICE INVOLVEMENT Conference offices' involvement in athletics certification is optional but encouraged by the committee. The role of an institution's conference office is determined by the institution. Conference offices' involvement in athletics certification is optional but encouraged by the committee. The role of an institution's conference office is determined by the institution. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

50. Opportunities afforded to campus groups to offer comments Steering and subcommittee members are representatives of constituent groups on campus. They will need to demonstrate that various groups (as well as individuals) had the opportunity to provide comments. This also reflects the institution's commitment to ensuring that its self-study was broad-based in nature Steering and subcommittee members are representatives of constituent groups on campus. They will need to demonstrate that various groups (as well as individuals) had the opportunity to provide comments. This also reflects the institution's commitment to ensuring that its self-study was broad-based in nature COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

51. Are Historically Black Colleges and Universities (HBCUs) exempt from having to complete a minority opportunities plan? COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

52. Legal research confirms that HBCUs are not exempt from affirmative action requirements. Thus, the committee has agreed to apply its standards and expectations equally across all Division I institutions. Therefore, all Division I institutions are required to develop a minority-opportunities plan for improvement as part of their self-study report. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

53. SUBSTANTIAL CONFORMITY What is the definition of "substantial conformity" and how is it determined? COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

54. SUBSTANTIAL CONFORMITY "Substantial conformity" is a subjective term. The meaning of the phrase is tied to the operating principles. After an institution has analyzed its responses to the self- study items, it should have a clear understanding of its substantial conformity with an operating principle. "Substantial conformity" is a subjective term. The meaning of the phrase is tied to the operating principles. After an institution has analyzed its responses to the self- study items, it should have a clear understanding of its substantial conformity with an operating principle. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

55. SUBSTANTIAL CONFORMITY Once an institution has determined its substantial conformity, the peer-review team will make its own determination of substantial conformity based on written materials and the campus visit. Once an institution has determined its substantial conformity, the peer-review team will make its own determination of substantial conformity based on written materials and the campus visit. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

56. SUBSTANTIAL CONFORMITY Finally, the Committee on Athletics Certification will make its determination of an institution's substantial conformity by reviewing written materials submitted by both the institution and the peer-review team. COPPIN STATE UNIVERSITY SELF-STUDY FOR NCAA CERTIFICATION

57. Questions?