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1 DSTP Test Coordinator Training Fall 2007 Science & Social Studies, Grades 4 & 6 No High School Retest this year No booklets are pre-id. All labels are.

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Presentation on theme: "1 DSTP Test Coordinator Training Fall 2007 Science & Social Studies, Grades 4 & 6 No High School Retest this year No booklets are pre-id. All labels are."— Presentation transcript:

1 1 DSTP Test Coordinator Training Fall 2007 Science & Social Studies, Grades 4 & 6 No High School Retest this year No booklets are pre-id. All labels are self- adhesive.

2 2 Welcome DSTP Test Coordinator Training

3 3 KEY CONTACTS HARCOURT:Anna Gutierrez Delaware Program Coordinator 800-228-0752, ext. 5627 Tom Ealy Delaware Program Director 800-228-0752, ext. 5829 Keisha Malone-Hill Delaware Program Coordinator 800-228-0752, ext. 5664 DOE:Helen Dennis ( 302-735-4090 James Hertzog ( Lisa Alexander ( 302-735-4090 DOE Fax number 302-739-3092 Corey Downer (State ID Numbers) 302-735-4140 Pitney Bowes Government Solutions Customer Service: 800-547-1229 Page 9, TCH

4 4 Acronyms DOE – Department of Education TCH - Test Coordinators Handbook DFA - Directions For Administering DTC - District Test Coordinator STC - School Test Coordinator TA – Test Administrator

5 5 Key Dates Receipt of materials Test administration Return of materials Score reports

6 6 TCH Page 8 Key Dates – Grade 4 & 6 Science &Social Studies

7 7 Test Security School Test Coordinator: ensures security of test materials trains Test Administrators in security procedures notifies DTC immediately in case of security breach Test Security Policy is in TCH and appendix to DFA

8 8 Is it or isnt it?

9 9 If you think you might have a security breach: Report it to the District Test Coordinator Even if you are not SURE, report it to the District Test Coordinator anyway DTC will notify DOE DOE will provide instructions Err on the side of cautiousness We want to be able to protect YOU

10 10 Two type of security breaches Improper handling/storage of materials Improper test administration

11 11 Improper Storage/Handling of Materials It is a testing security violation to: a)Give any examinee access to secure test items or materials except in the regular course of an authorized administration of the DSTP b)Give unauthorized individuals or other persons access to secure test items or materials f)Fail to follow security regulations and procedures for the storage, distribution, collection and return of secure test materials, or fail to account for all secure test materials before, during and after testing

12 12 Improper Test Administration It is a violation of the Test Security Policy to: d)Provide answers orally, in writing, or by any other means to any examinee; e)Coach any examinee during testing by giving the examinee answers to secure test questions or otherwise directing or guiding a response or by altering or interfering with the examinees response in any way g)Fail to properly monitor test administration, including permitting inappropriate collaboration between or among individuals

13 13 Examples of Security Breaches TA discusses possible answer content with students during test TA reads test items before test, and incorporates content into classroom lesson TA overhears students discussing answers during testing but does not intervene

14 14 Examples, contd TA reads completed student response booklets and discusses them with colleagues in faculty room TA administers test accommodations not listed in a students IEP or DELSIS record TA allows students to return to previous sections in test booklet to fill in unanswered questions

15 15 Test Materials Test Coordinator Handbook Directions for Administering Inclusion Guidelines Test Booklets Response Booklets

16 16 Form Indicator grade

17 17

18 18 Science, Grade 6

19 19 Science & Social Studies, Grade 4 Open ended question with no box Open ended question with box

20 20

21 21 TC Preparation Checklist – Gr 4 & 6 Science & Social Studies TCH – pages 68-69:

22 22 Test Sessions – Science & Social Studies Timing of each test day summarized on p. 13 of TCH Make-up dates Gr 4, 6 Science: Oct 17 & Oct 22-25 Social: Oct 22-25

23 23 Grades 4 & 6 Science & Social Studies Page 13, TCH

24 24 Receipt and Inventory of Materials

25 25 Box Labels & Packing List – Page 18, TCH

26 26 SECURITY CHECKLIST No Names listed. Fall test booklets not pre-labeled. Fall response booklets are not pre-labeled.

27 27 Checklist for District Test Coordinators Inventorying Test Materials Page 22, TCH

28 28 Checklist for School Test Coordinators- Grade 4 & 6 Science & Social Studies Inventorying Test Materials Page 23 – TCH

29 29 Confirming Labels and Ordering Labels

30 30 not available until 9/28/07

31 31 not available until 9/28/07

32 32 Sample Label Screen

33 33

34 34 Supplemental Label Dates for Grades 4 & 6 - Science & Social Studies One supplemental label shipment –Data capture on Thursday, 10/21 –To be received by schools on Tuesday, 10/23 If labels not received in time for shipping your materials, do not delay your shipment –Make sure student information (including ID) is on back of booklet -- return these booklets in a Special Handling envelope

35 35 Applying Student Labels ID info is NOT printed on ANY fall 2007 test booklets Labels arrive on sheets Apply labels to booklets –Verify information on the label –Peel label from top to bottom –Place label in the box on back cover

36 36 Back Page of Test Booklet Page 34 TCH – S&SS self-adhesive label Student Info Grid

37 37 Do NOT put a self-adhesive label on a book that already has a label. |||||||||||||||||||||||||||||||||||||||||||| SAM, UNCLE 730 DELMAR SR HIGH DOB: 10/01/87 GENDER: M GRADE: 09 |||||||||||||||||||||||||||||||||||||||| SAM, UNCLE 730 DELMAR SR HIGH DOB: 10/01/87 GENDER: M GRADE: 09

38 38 Do NOT allow a student to take a test in a booklet that has another students label on it. TEST Michelle Doe

39 39 Distributing Materials to Test Administrators Security of test materials Distribute test materials in the morning before test, not before Transfer materials to special programs

40 40 Secure Routing Envelope

41 41 School Test Coordinator must always have a record of... Which Test Administrator has which test booklets When the booklets were given to the TA Where the TA stores the materials When the TA Returned the materials

42 42 Accommodations & LEP Exemptions Guidelines for Inclusion (revised 4/30/07 or Record Accommodations in DELSIS by close-of-business, day before testing Test Accommodations must already be in students IEP/504 plan

43 43 Accommodations & LEP Exemptions contd Grade 4 & 6 LEP students that have been in DE schools for less than 12 months: –May be exempt from the fall 2007 grade 4 & 6 science and social studies tests –Fill in accommodation number 96

44 44 Braille Large Print Spanish Kurzweil (gr 6) Special Versions of the DSTP

45 45 Harcourt queried schools about # needed Notify DOE if you need more Shipped separately supplementary instructions p. 35-37 TCH Special Versions, continued

46 46 Spanish Versions for Grade 4 Science & Social Studies Page 35 of TCH Grade 4 Student will have 2 booklets: –English science/social studies booklet –Spanish science/social studies booklet

47 47 Spanish Gr 4 Sci&SS contd After testing 1.Transcribe the multiple choice answers from the Spanish booklets to the English booklets

48 48 Spanish Gr 4 Sci&SS contd 2.In the English booklets, write SPANISH in each short answer response space

49 49 Accommodations, contd Some classroom accommodations are not permitted during DSTP. Test Administrators must be aware of the accommodations for which each student is documented in DELSIS.

50 50 Guidelines for Inclusion (Cover is yellow)

51 51 Scribing Protocols Separate Scribing Protocol for American Sign Language Read Page 40-42 in the Guidelines for Inclusion Student –must place punctuation –need not spell words Scribe –must spell words correctly –will scribe exactly what student says Notify DOE of non-Spec Ed/504 students using scribes via Online Incident Report

52 52 Students in Special Programs p. 14 in TCH DAPI Consortium Discipline Progs. Not DSCYF

53 53 Consortium Discipline Alternative Programs You must transfer materials to the following sites if they are serving your students: –New Beginnings –Because We Care –The Compass School –PEAK –Quest Academy –SCOPE Also, DAPI Programs listed on page 63 TCH

54 54 Do not transfer materials to: Private court-ordered placements such as: –Project Stayfree –Advo-Serve –Aquila –Other?

55 55 DO NOT transfer materials to DSCYF Sites: Page 64, TCH

56 56 Word Processing Accommodations In each open ended response space in the test booklet (gr 4) or response booklet (gr 6) write the words, TYPED RESPONSE. Example:

57 57 Do not staple, glue, paperclip or tape!

58 58 If this is the result of teacher, school, or student error, you must: Transcribe into a single booklet Put all booklets into a special packing envelope Page 65 (#1), TCH What to do When What if I have a student who has answers in two or more response booklets?

59 59 Other Transcribing Questions Do we have to transcribe Braille Writer print- outs of student answers? –Yes. Harcourt does not read Braille.

60 60 What to Do When... See pages 65-67 of TCH The What to Do When... table tells you what to do in certain situations what forms to file Examples: Students sick during testing Disruptive behavior Bomb threats Fire alarms

61 61 Training Test Administrators Train all T.A.s prior to testing T.A.s are responsible for reading the DFAs and Test Security Policy Distribute DFAs prior to training Topics to cover in TA training

62 62 Presentation for Your Use This powerpoint presentation will be posted on the Test Coordinator Website.

63 63 IMPORTANT In order to train T.A.s in proper procedure, District and School Test Coordinators must know the procedures DISTRICT AND SCHOOL TEST COORDINATORS MUST READ the DIRECTIONS FOR ADMINISTERING.

64 64 Arrangement of Test Sites Good lighting Comfortable temperature/ventilation Quiet location Desks spread apart Consideration of special accommodations

65 65 After Testing

66 66 Absences Schools are required to keep records of those who were absent from testing.

67 67 Security Certifications Page 54-58 TCH Signing this document certifies that you: –administered the DSTP in accordance with the Directions for Administering –have received and complied with the Test Security Policy

68 68 Security Certification Forms Due Nov 8 Sign AFTER testing, NOT BEFORE

69 69 Submit Online to District Coordinator Do NOT fax or mail paper copies to DOE Incident/Exempts must be received at DOE by 11/8/07 Back-up documentation – on file at district (not DOE) Online Special Exemption Requests, Incident Reports, and Unique Accommodations

70 70 Pages 59 of grade 4 & 6 TCH Invalidation & Exemption Regulations

71 71 Student Refusals Ship labeled booklet with SCORABLE documents. Submit Incident Report via online system to DOE

72 72 Scorable Non-Scorable District Overage Returning Materials

73 73 SPECTRUM Online system for: 1.Online Shipment Tracking 2.Online submission of Master File Sheet NOT part of DOE Single Sign-On

74 74 SPECTRUM, contd username and password set by you – online SET YOUR PASSWORD ASAP! Each person has own username and password Spectrum Users Guide – download from

75 75 SPECTRUM, contd Frequently Asked Questions 1. What is my password? Find the Forgot your password click here text on the login page and follow the steps to create a new password. 2. I forgot my username? Please contact Keisha Malone-Hill at 1-800-228-0752 x5664.

76 76 SPECTRUM, contd 3. How do I register for Spectrum? www.harcourtspectrum.comGo to Look for the text that reads New User Registration and click on Sign up On the sign up page, enter the contract code (Delaware) Complete all the white fields (remember you choose your username and password Please review your personal information and indicate your user level (user level-district and school) The next page will read Your registration was successful! Harcourt will then verify your registration When your registration is complete, you will receive an email saying Your registration has been validated.

77 77 SPECTRUM, contd 4. What is the path to find my order? Login Order Management Order Tracking Find an Order find correct Test Administration & select Search.

78 78 SPECTRUM, contd 5. What is the path to enter my Master File Sheet information? Login Order Management Returns Management Master File Sheet

79 79 Topics Covered by Users Guide Registration and logging in Requesting materials Submitting Master File Sheet (also on page 50- 51 of TCH) For any questions regarding Spectrum, please contact Keisha Malone-Hill at 1-800 228-0752 x5664

80 80 Special Packing Envelope

81 81 Goal – assure student receives credit for all typed responses Issues: Responses not numbered Responses out of order Two responses on the same line Response book says typed response, but there is no typed response Computerized Responses TCH - page 38

82 82 Computerized Responses TCH - page 38 Student Name: Student ID: Grade: School: District: Delaware 8. Students short answer response 11. Students extended response 12. Students extended response 21. Students short answer response 22. 32. Students short answer response 33. Students short answer response Please assure that: All responses are numbered Responses are in number order There is adequate spacing between each response Student information is on all sheets Number with blank space - indicates no response

83 83 Scoring Service Identification Sheet (SSID) One per grade Only side 1 TCH –p. 40

84 84 Packing Procedures – Grade 4 & 6 Science & Social Studies TCH – Page 46

85 85 Shipper: Pitney Bowes Government Services (PBGS) PBGS will call you to schedule Pickup PBGS provides shipping labels See page 48 of TCH

86 86 Pitney Bowes, contd PBGS retrieval ticket

87 87 Checklist for School Test Coordinators – Scorable booklets Returning Scorable Booklets TCH p. 50

88 88 Shipping Labels - Scorables

89 89 Checklist: Returning Non-Scorables – Science & Social Studies TCH, Page 52

90 90 Shipping Labels: Non-Scorables

91 91 Questions?

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