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Impact of State Budget on MDUSD Report from Superintendent Gary McHenry Mt. Diablo Unified School District January 13, 2009.

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Presentation on theme: "Impact of State Budget on MDUSD Report from Superintendent Gary McHenry Mt. Diablo Unified School District January 13, 2009."— Presentation transcript:

1 Impact of State Budget on MDUSD Report from Superintendent Gary McHenry Mt. Diablo Unified School District January 13, 2009

2 Budget Reductions: The Next Round

3 Previous Reductions: Positions, 2003-2007 YEAR# POSITIONS AMOUNT REDUCED 2003-04101.31$6,452,113 2004-0551.97$2,876,105 2005-0656.13$3,777,144 2007-08145.00$14,950,303

4 Previous Reductions: Programs and Services At the school sites: Reduced campus cleanliness and safety Increase in class size at all schools Decrease in library services Decrease in supervision by vice principals and campus supervisors Increase in work load for remaining administrators in supervision and evaluation Elimination of Kindergarten class size reduction at 14 elementary schools Decrease in support for special education students Elimination of small classes and some electives

5 Previous Reductions: Programs and Services At the District Office Fiscal – reduction in staff to do budget development, accounts payable and receivable and supervision Curriculum – reduction in clerical support, and curriculum and program development Special Education – reduction in special education coordination, training and supervision Student Services – reduction in clerical support Research & Evaluation – decrease in staff for assessment, program evaluation and state-mandated testing Technology – reduction in technology supervision Landscape – reduction in landscape supervision Maintenance and Operations – reduction in mobile maintenance and general maintenance Custodial – reduction in custodial services

6 How much must be reduced? Budget as of First Interim Report, Dec. 2008 2008-09 Unrestricted $ 2008-09 Restricted $ 2008-09 Combined $ 2009-10 Unrestricted $ 2009-10 Restricted $ 2009-10 Combined $ 2010-11 Unrestricted $ 2010-11 Restricted $ 2010-11 Combined $ Total Revenue 209,164,16380,885,163290,049,309209,353,66481,253,882290,607,545215,659,55081,289,207296,948,757 Total Expenses 170,106,739126,806,132296,912,872170,839,488126,716,879297,657,853173,163,936127,949,794301,113,731 Excess/ Deficiency 39,057,424-45,920,987-6,863,56338,514,175-45,462,998-7,050,30742,495,614-46,660,588-4,164,974 Other Sources/ Uses -45,519,81343,788,193-1,731,620-46,016,90244,342,346-1,674,556-46,316,90244,638,621-1,678,281 Revenue/ Expenditure Gap -6,462,389 -2,132,794-8,595,183 -7,502,727 -1,120,652-8,623,379 -3,821,288 -2,021,967-5,843,255 Unappropri- ated Ending Balance 2,655,800 0 -4,026,345 0 -7,916,825 0

7 How much must be reduced? Impact of Governors Proposal, 2008-2011 2008-09 Unrestricted $ 2008-09 Restricted $ 2008-09 Combined $ 2009-10 Unrestricted $ 2009-10 Restricted $ 2009-10 Combined $ 2010-11 Unrestricted $ 2010-11 Restricted $ 2010-11 Combined $ Total Revenue 198,966,03380,885,145279,851,179194,507,12381,208,226275,715,349194,689,80280,993,947275,683,749 Total Expenses 170,224,566126,806,132296,912,872172,005,315126,981,520299,088,321174,321,763128,182,668302,504,432 Excess/ Deficiency 28,741,467-45,920,987-17,061,69322,501,807-45,773,295-23,372,97220,368,039-47,188,722-26,820,683 Other Sources/ Uses -45,519,81343,788,193-1,731,620-46,016,90244,342,346-1,674,556-46,316,90244,631.468-1,685,434 Revenue/ Expenditure Gap -16,778,346-2,132,794-18,911,140-23,515,095-1,430,949-24,946,044-25,948,863-2,557,253-28,506,117 Unappropri- ated Ending Balance -7,542,3300 -29,671,1750 -55,352,0590

8 Criteria Maintain programs for students Analyze program effectiveness Eliminate programs that are ineffective Maintain programs that are effective Ensure campuses are safe for students and staff Health and Safety Supervision of students Cleanliness Honor our commitments to the public Measure A and Measure C Shift expenditures to grants, other funding sources where possible Honor collective bargaining contracts and comply with local, state, and federal mandates

9 Methodology Amount to be Reduced=Reduction Factor $6,616,260=3.66 Cost of 1% x reduction factor (3.66)=amount to be reduced by unit Cost Per Unit=# of positions to be reduced Average cost per position

10 Methodology AMOUNT TO BE REDUCED $6,616,260 UnitCost of 1%Reduction FactorAmount CSEA$ 100,2663.66$ 366,974 Local One, CST113,3313.66414,792 Local One, M&O171,8043.66628,803 MDEA1,201,0553.664,395,861 MDSPA18,3283.66$67,081 DMA, CONFIDENTIAL, SUPERVISORY 193,8593.66709,524 NON- REPRESENTED 6,8523.6625,078 TOTAL$1,805,495.$6,608,113

11 Methodology AMOUNT TO BE REDUCED $6,616,260 UnitCost Per UnitAverage Cost/Position # of Positions CSEA$ 366,974$ 33,00011.20 Local One, CST414,79255,4207.50 Local One, M&O628,80357,84510.80 MDEA4,395,86154,33580.90 MDSPA$67,08196,621.70 DMA, CONFIDENTIAL, SUPERVISORY 709,524100,0007.00 NON- REPRESENTED 25,078 TOTAL$6,608,113118.10

12 Budget Reductions Approved, Removed, Remaining # ItemUnrestrictedRestrictedOngoing/ One-time UnitImpact 1Eliminate remaining Custodial Roving Crew 2 PM Custodians 1 Custodial Leadworkers $185,161M&OWould impact cleaning of schools and reduce ability to respond to emergencies such as MRSA infections at school sites. 2Reduce one (1) Parts Controller$67,533M&OCould impact funding and service to craftsmen and mechanics. 3Reduce one (1) Mechanical Service Technician $81,201M&OWould increase workload of remaining Auto Mechanics. 4Eliminate all 17 Custodial Supervisor positions. Replace with 6 Area Managers (Range 4, DMA salary schedule) and 11 AM Custodians (Range 400, M&O salary schedule) $228,121$25,347Supv.Principals report Custodial Supervisors are critical to the cleanliness of a school. They take care of custodial supervision and low level plant maintenance. 6Eliminate employee assistance program. This item would have to be negotiated with various bargaining units. $109,000AllUncertain. The utilization of this program is around 20% of employees who are eligible. Most employees seek services through their primary health carrier or professional association. 7Reduce contracted services for Speech Language Pathologists in 2008-09 by 30%. Cost in 2007-2008 $1,350,000. $200,000MDEAWe would have to negotiate a differentiated salary schedule in order to attract and retain or negotiate the utilization of Speech Language Pathologist Assistants. 8Reduce Occupational Therapist contracted services budgeted by $240,000; create one OT position at a cost of $108,300 to be established as of June 1, 2008. $108,000DMA Adding positions as of June 1 would make it possible to reduce contracted services for summer intervention as well as the regular school year.

13 Budget Reductions Approved, Removed, Remaining # ItemUnrestrictedRestrictedOngoing/ One-time UnitImpact 9Reduce contracted nursing services. We presently spend $240,000. Reduce contract by adding two LVN positions and eliminating two vacant Special Ed. Assistant positions. $33,600CSEAThis could require negotiations as well as agreement by the Individual Education Plan team. 10Reduce one (1) elementary P.E. prep team consisting of one (1) Teacher and two (2) Senior Instructional Assistants. ($55,290 Teacher; $79,921 sr. inst. assts.) $122,278MDEAThe remaining teams would have to cover more schools 11 or Suspend Elementary Vice Principal staffing formula AR 4113.11(a) for 2009-10. Reduce the three (3) remaining Elementary VPs. $309,802DMAWould decrease administrative support, supervision and instructional monitoring. Could impact safety of students as well. 11 (a) Suspend VP staffing formula AR4113.11 for 2009-10 school year. Provide a VP at elementary and middle schools with at least 800 students. One (1) FTE elementary VP and four (4) FTE middle school VPs to be reduced. $502,298DMAWould eliminate vice principal positions at Highlands Elementary, Glenbrook, Oak Grove, Pine Hollow, and Valley View middle schools. Would be forced to divide remaining positions between schools. 11 (b) Suspend Elementary VP formula for 2009-10. (AR 4113.1) Provide a VP at elementary schools with enrollment of 800 students; comply with formula for determining elementary admin. assistance (i.e., points for total enrollment, total staff, number of free and reduced meals, number of ins/outs of previous year. $200,919DMAWould result in the elimination of two elementary vice principals: one each at Highlands and Mt. Diablo Elementary.

14 Budget Reductions Approved, Removed, Remaining # ItemUnrestrictedRestricte d Ongoing/ One-time UnitImpact 11 (c) Amend middle school staffing formula under AR 4113.11 (a) and provide vice principals at middle schools with 800 students. This would result in the elimination of four middle school vice principals. $401,834DMAWould eliminate vice principals at Glenbrook, Oak Grove, Pine Hollow and Valley View middle schools. 12 or Suspend High School VP staffing and reduce all High School VPs to two (2). Five positions @ $111,923. $552,565DMAWould impact service to students at the six high schools. Each has three VPs9 and a student services coordinator funded by the district's general fund. Each is assigned a full class of students by graduation year. The VPs and SSCs provide all pupil services including academic advising, scheduling and college and career counseling. 12 (a) Suspend high school VP staffing. Schools with enrollment under 1,600 would lose a VP. Presently three schools are under 1,600: Concord High (1,534), Northgate High (1,530), and Ygnacio Valley High (1387). $219,807DMAWould force schools to reassign students to Student Services Coordinators for schools and impact safety, supervision, and evaluation 13Eliminate contribution to Peer Assistance and Review (PAR) $160,000MDEAMust be negotiated. Would reduce number of coaches, impact teacher support 14Eliminate contribution to Beginning Teachers Support and Assessment $160,000MDEAMust be negotiated. Would hurt implementation of Induction Program required for teacher credentialing. 15Transfer portion of the staffing cost of five (5) elementary P.E. Teachers to the P.E. Incentive Grant MDEALimited impact. This is simply a fund shift.

15 Budget Reductions Approved, Removed, Remaining # ItemUnrestrictedRestrictedOngoing/ One-time UnitImpact 16Eliminate 1-16 middle and high school librarian positions. Average cost of one librarian is $74,036. $1,048,119MDEAWould impact all librarians and reduce support for students. 17 or Reduce two (2) to three (3) PM Custodians (2 - $96,857; 3 - $156,703) $168,246M&OWill impact cleaning schedule at school site. 17 (a) Eliminate Custodian PM positions at elementary and middle schools, which results in staffing beyond traditional staffing models. 5 FTE $280,409M&OElimination of supplemental positions assigned to Cambridge, Hidden Valley, Mt. Diablo, Meadow Homes and Shore Acres elementary schools and Riverview Middle to assist with housekeeping in these specific sites due to atypical site square-footage, attendance or programmatic concerns. 18Reduce one (1) Switchboard Operator position. $52,383CSTWould severely impact service to the public in the front lobby. 19Reduce one (1) Instructional Media Assistant I $58,017CSTWould reduce support to Librarians. 20Reduce one (1) Instructional Media Assistant II $57,076CSTWould reduce support to Librarians. 21Reduce contributions to summer school. $369,462AllWill only be providing remediation class as well as classes for students to make up credits. 22Reduce Classified Training Coordinator for 2010-11 $92,910DMANo training on Aeries or Encore systems; no state-mandated classes for classified staff.

16 Budget Reductions Approved, Removed, Remaining # ItemUnrestrictedRestricted Ongoing/ One-time UnitImpact 23Eliminate 9th grade class size reduction. MDEA 24Reduce budget for Student Info. System by $420,000 one time in 2008-09. $420,000 25Eliminate Option 1 elementary class size reduction at all schools. All schools to become Option 2. $414,739MDEADistrict receives over $1,000 per student (approx. $8 million/year). Elimination of Option 1 at grades 1-3 would cut funding in half and cost the district money. Teachers would still be required to maintain Option 2, which would probably require a district contribution. 26(a)Eliminate all General Purpose funding for 4th and 5th grade instrumental music. Attempt to fund program out of money allocated for elementary choral preparation budget or through fundraising. 11.43 FTE $606,081MDEA1,983 4th and 5th graders take elementary instrumental music. 26(b)Reduce 4th grade instrumental music. 6.4 FTE $340.039MDEAWould impact over 1,100 4th graders taking elementary instrumental music. 27Eliminate one (1) vacant Occupational Therapy Assistant position. $56,733CSEAUndetermined at this time. Much of the service is contracted. Utilization of this position could reduce some contracted services.

17 Budget Reductions Approved, Removed, Remaining # ItemUnrestrictedRestricted Ongoing/ One-time UnitImpact 28Reduce one (1) Print Shop Operator $66,269CSTWould reduce capacity in the print shop. Decrease services to classroom teachers. Homework packets could not be produced. 29Reduce one (1) clerical position in Technology and Information Services $77,368CSTMay not be able to produce volume of work required. 30Item removed. (Duplicate re: OT 31Reduce contracted services for Behaviorist by $200,000 and create an educational consultant and behavior management specialist $80,000DMA$960,000 is budgeted in program 1661 and 1664. This would actually allow us to provide services in a more cost efficient way. 32Reduce one (1) Intermediate Typist Clerk in Special Education 2010-11 $49,503CSTThe responsibility of this position will decrease after installation of new special education software. 33Shift funding for one (1) FTE Senior Account Clerk to Categorical Funding. $65,494CSTLimited impact. This is simply a fund shift. 34 Reorganize legal services. Reduce contracted services by adding two Associate General Counsel positions at $190,000 each; one Legal Secretary at $70,000. Increase budget by $8,620 annually to pay for 3-year subscription to Special Ed Connection costing approximately $25,860 over three years. $250,000DMA$1.6 million is budgeted for contracted legal services. The Board has already put in place a request for proposal process which will result in significant cost savings. Utilizing the RFP process should be considered first.

18 Budget Reductions Approved, Removed, Remaining ItemUnrestrictedRestricted Ongoing/ On-time UnitImpact 35Reduce 9th grade sports. Retain varsity and junior varsity. 9th grade sports provided by the district includes Football – 10 positions x $1800 = $18,000 Basketball – 12 positions x $1800 = $21,600 Uniforms and Equipment $40,000 Transportation $20,000 $100,000MDEA and others May reduce opportunity for some students to participate in sports if they can not make the junior varsity team. 36 or Reduce the amount set aside for coaches pay and fundraise to replace it. Amounts in 2007-08: Fall $153,013 Spring $122,574 Winter $108,065 $383,652 Parents donate $53,196 to pay for coaches and trainers annually. $383,652MDEA and others If we are unable to fundraise, that could eliminate the athletic program at schools. 36 (a) Reduce total Gen. Fund contri- bution for high school athletics. Presently, $721,400 is budgeted. Program also supported by gate receipts, donations, fundraisers. $721,400Devastating impact on student activities. Presently 30% of 10,000 high school students participate in athletics. 3,000 students would need another activity. Approx. $187,000 is collected annually in transpor- tation fees. The present $100/ student could increase by $10 to $25, raising an additional $18,000 to $45,000 annually to help offset cost.

19 Budget Reductions Approved, Removed, Remaining # ItemUnrestrictedRestricted Ongoing/ One-time UnitImpact 37Parent volunteers to pay for fingerprinting. District presently pays for volunteers to be fingerprinted. $70,000Parents, commu- nity The potential to lose more in volunteer services if volunteers have to pay for fingerprinting. 38Reduce two (2) Cabinet-level positions. Cabinet includes Assistant Superintendents, Directors, Assistant Directors, Internal Auditor. $290,410DMAWill reduce infrastructure sup- port, oversight and internal con- trols depending on the position. 38 (a) Reduce Internal Auditor position.$107,212DMAPosition performs operational and compliance audits of district programs and activities; audits school student body, cafeteria cash collections, transportation fees, adult education fees, and other revenue and expenditure accounts. Functions would have to be shifted to other positions, some to an external auditor. 38 (b) Reorganize Admin. Services and eliminate one FTE position. $150,000DMAWould combine responsibilities, increase work load of remaining positions. May also affect oversight and supervision. 39Reduce General Purpose contribu- tion to one (1) FTE Curriculum Specialist. Presently, there are 3.75 Curriculum Specialists: 1.80 General Purpose, 1.95 Special Project $115,358DMAAssuming the same level of funding, this would only be a fund shift. If this would create a compliance issue, the position would have to be eliminated. 40Retirement incentive program for certificated employees. A savings here would be determined by the number of retirees. This would have to be negotiated. $300,000MDEAUpdated projections indicate 200+ teachers would need to retire to achieve substantive savings. Staff recommends not proceeding at this time.

20 Budget Reductions Approved, Removed, Remaining # ItemUnrestrictedRestricted Ongoing/ One-time UnitImpact 41Item removed; similar to Item 40 42Eliminate Director, Classified Personnel 43Eliminate Assistant Superintendent, Special Education 44Eliminate Associate Supt., Educational Services, and add Assistant Superintendent, Secondary Education 45Eliminate Senior Administrative Assistant to the Superintendent/ Communications Specialist $100,575DMA/ Confi- dential Reduce support services to Board and Superintendent from 2 to 1 position, impacting production of Board meeting agenda, minutes; responsiveness to staff, parents, and the public; all communications from Superintendent; relations with media; assistance to schools. 46Eliminate One (1) Carpenter position $78,036M&OMay result in an infrequent and modest delay in response to work requests and some capital improvement projects. 47Eliminate one (1) Electro- Mechanical Technician Apprentice $78,895M&OSame as #48. 48Eliminate two (2) Heating and A/C Mechanic positions $161.748M&OElimination of central heating plants at sites retrofitted via Prop 55 HVAC Program has cut need for service re: control, plumbing and support equipment problems.

21 Budget Reductions Approved, Removed, Remaining # ItemUnrestrictedRestricted Ongoing/ One-time UnitImpact 49Eliminate one (1) Plumber position$71,936M&OElimination of central heating plants at sites retrofitted through the Prop 55 HVAC Program has reduced service requests. Not anticipated that reduction of these positions would result in delaying the provision of HVAC services. 50Eliminate one (1) Glazier position$81,696M&OMay result in a modest delay in regular response time to service requests; delay not likely to result in a significant backlog. 51Eliminate One (1) Computer Operator position $75,355CSTWould increase Bi-tech services contract by approx. $5,000/month to respond to Fiscal Services and Payroll requests. Paychecks would have to be printed in Payroll Dept. 52Eliminate one (1) Intermediate Typist Clerk position in Purchasing $62,682CSTWould reduce clerical support and shift responsibility to the remain- ing (Admin. Secretary) position. 53Item removed. Similar to Item 4 re: Custodial Supervisors. 54Increase payment in lieu of medi- cal benefits for all employee groups and members with dual coverage. Assuming members have a two-party plan that costs approx. $11,000. If payment in lieu of were increased to $300/month, savings would be approximately $7,000 per member. $140,000

22 Budget Reductions Approved, Removed, Remaining # ItemUnrestrictedRestricted Ongoing/ One-time UnitImpact 55Reduce Worker's Compensation Manager position $130,694DMAPosition created to reduce worker's comp cost. Monitoring structures and training in place. Number of claims is decreasing. Position can probably be funded out of the reduced claims cost. Presently, the rate is based on a three-year average of claims. When claims are reduced the rate is adjusted; could result in a savings of $100,000 to $500,000 56Eliminate three (3) Groundskeeper positions and recentralization/ reassignment of Grounds- keeper/Gardeners from the sites to the central Landscape Department $179,159M&OWould result in a pronounced and conspicuous incapacity to sustain site landscapes on a regularly maintained schedule. 57Reduce contracted transportation cost through RFP process. Estimate is 5% to 10% of the 2008-09 figure of $1.5 million. $150,000Reduces the contribution to Restricted programs. Presently, 176 students are transported through a county contract. 58 Reduce 1.5 FTE staffing assigned to Mt. Diablo High School $81,643MDEAMDHS was allocated additional staffing for years to add or main-tain elective or enrichment classes. Could affect that option. 59Reduce continuation high school staffing by 1.0 due to lower class size. $54,429MDEAWould increase class size. Could affect Service Learning program.

23 Budget Reductions Approved, Removed, Remaining # ItemUnrestrictedRestricted Ongoing/ One-time UnitImpact 60Reduce Horizons staffing from 8.0 FTE to 7.0 due to class size ratios. $54.429MDEAPresently 188 students are enrolled. Staffing ratio is 30:1. Impact should be minimal. 61Reduce high school staffing by 11.4 FTE because of small class size $620,487MDEAWould increase class size and reduce or eliminate some classes. 62Reduce Middle School staffing by 12.8 FTE due to small class size. $707,573MDEAWould increase class size and reduce or eliminate some classes. 63Reduce Special Education staffing by 3.0 FTE. $163,286MDEAThere are 255 SDC students and 29.5 teachers assigned. Would impact staffing ratios. 64Reduce Resource Specialist by 5.0 FTE because of class size maximum. $272,143MDEAWould reduce support for the Learning Center at elementary schools. Would split Resource Specialist between two schools. 65Reduce (8).75 FTE Special Education classroom assistants. $302,299CSEAThese assistants are assigned to the 3 SDC teachers and 5 Resource Specialists. Would reduce support for learning center. 66Reduce JROTC program. Presently JROTC programs are at Mt. Diablo High and Olympic. Enrollment: 100 students at MDHS w/ 2 instructors; 29 students at OHS w/ 2 instructors $85,000Would combine programs; stu- dents would have to transfer to school where program offered. District contributes $170,030 to support both JROTC programs. Reducing or combining them into one would reduce the District contribution by $85,000.

24 Budget Reductions Approved, Removed, Remaining # ItemUnrestrictedRestricted Ongoing/ One-time UnitImpact 67Utilize a parcel tax to pay for student programs and or critical services. Programs and services to be identified at the time of reduction. Would enable District to restore certain programs or services. Estimated at $6.6 million. 68Develop individual donor program to pay for student programs. Would pay for certain programs and services that may be reduced such as technology support, athletics, or music. 69All employees take 1% salary reduction effective 2009-2010. $1,800,000ALLWould have to be negotiated with all bargaining units and as an agreement by all non-represented employee associations. 70Implement a "Just in Time" delivery program for ordering office and custodial supplies. Instead of being delivered and stocked into the warehouse, both stock and non- stock items will be delivered directly to district sites and departments. Will reduce the inventory value level from $500,000 to $250,000. Workload of the warehouse staff would need to be monitored to determine whether future reductions were possible. If so, the impact would need to be discussed with union leadership. 71Reduce General Fund contribution to Curriculum and Instruction by 80 percent. There are presently 10 administrative positions and at least 10 clerical support positions. What services are mandated? To Be DeterminedC&I Dept. is responsible for plan- ning/development of curriculum, textbook adoptions; review and update of grad requirements; training for teachers; BTSA program; development of plans for English language learners, GATE students; and requirements for state and federal mandates regarding instruction.

25 Budget Reductions Approved, Removed, Remaining #ItemUnrestrictedRestricted Ongoing/ One-time UnitImpact 72Reduce all Special Education services that are not mandated by state or federal law or included in the student's Individual Education Plan (IEP). To Be DeterminedPresently, elementary schools have learning centers where special education and general education students are served. If learning centers were closed it would reduce intervention services for both special education and general education students. 73Eliminate Personnel Coordinator position. $79,178DMAPosition responsible for recruit- ment and selection process for all classified positions. Elimination would hamper District's ability to recruit and hire classified employees consistent with contractural requirements. 74Eliminate Assistant Director of M&O position. $144,604$7,611DMAPosition directs and coordinates administration of all buildings and mechanical trade activities; is in- volved in the ongoing maintenance and repair of all district facilities and systems. Prepares estimates, cost data, and other reports for maintenance and facility projects. Coordinates, directs, and schedules major maintenance facilities projects. Elimination of this position would severely hamper our maintenance and facility improvement efforts. TOTAL $15,260,925 $654,003 $14,511,578/ $480,000

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