1. CHAPTER 5 CHAPTER 5 UNEMPLOYMENT COMPENSATION TAXES COMPENSATION TAXES Developed by Lisa Swallow, CPA CMA MS Payroll Accounting 2012 Bernard J. Bieg and Judith A. Toland

2. Learning Objectives  Describe basic requirements for classification under Federal Unemployment Tax Act (FUTA)  Define taxable wages under FUTA  Compute FUTA and credit against it  Describe how experience-rating system is used in determining state unemployment compensation (SUTA) funds  Complete reports required by FUTA  Describe types of information reports required under SUTA

3. FUTA and SUTA  FUTA  Federal Unemployment Tax Act  Passed as part of Social Security Act of 1935  Federal law that imposes an employer tax  Required for administration of federal and state unemployment insurance programs  SUTA  State Unemployment Tax Act  Different law in each state  Funds used to pay benefits and administer program at individual state’s level In current economic situation, unemployment insurance programs are being stretched very thin! LO-1

4. Taxable Wages for FUTA/SUTA  Taxable FUTA wage base caps at $7,000/year *  Taxable SUTA wage base caps at different amount in each state (Figure 5-1 on pages 5-10 and 5-11)  Wages include  Bonuses, advances, severance pay  Stock compensation - fair market value  Tips  Retroactive wage increases  Complete list of taxable wages found on pages 5-7 and 5.8 *Discussion as to new wage base and rate being discussed as of print time LO-2

5. FUTA Rates  FUTA rate = 6.2% of first $7,000 of gross wages for each employee per year  5.4% credit against FUTA (allowed for SUTA taxes)* Therefore gross 6.2% less 5.4% credit =.8% net FUTA *Even if experience rating allows employer to pay a lower rate than 5.4% LO-3

6. Credits Against FUTA Tax  To get full 5.4% SUTA credit, employer must have done the following  Made SUTA contributions on timely basis - on or before due date for filing  Been located in a state that is not in default on their Title XII advances  Title XII of the Social Security Act lends funds to states so they may provide unemployment compensation funds from federal government  Credit is reduced (.3% per year beginning the second year after the advance – for example, Michigan subject to additional rate if loans not repaid by 11/10/10) LO-3

7. SUTA Laws & Rates  Each employer’s rate based upon experience rating (see next slide)  Some states utilize reserve-ratio formula to lower contributions based on low risk of unemployment  Nonprofits have option to reimburse state for actual amount of unemployment benefits paid instead of paying percentage  SUTA Dumping Prevention Act mandates that states enact laws to stop businesses from lowering their unemployment rates through creating new entities LO-4

8. How to File Form 940  Form 940 due by January 31 of next year  Or if timely deposits have been made, have until February 10 to file  Need to attach Schedule A (Form 940) if multi-state employer or have SUTA credit reduced  Filed with IRS District Center in which business is located – thereafter IRS will send preaddressed Form 940  Can e-file after submit electronic IRS letter of application  A final return must be filed in year company ceases doing business LO-5

9. FUTA Deposit Overview  Deposit quarterly - but only if cumulatively over $500  Due dates are as follows * 1/1 - 3/31 deposit by 4/30 4/1 - 6/30 deposit by 7/31 7/1 - 9/30 deposit by 10/31 10/1 - 12/31 deposit by 1/31 * If falls on Saturday, Sunday or legal holiday, have until following business day LO-5

10. How Much FUTA to Deposit  If $500 or more, must deposit by last day of month following close of quarter  If less, can wait and add to next quarter, then if it’s $500 or more, must deposit  If never gets over $500, pay with Form 940 at year- end  Use voucher 940-V LO-5

11. SUTA Deposit & Reporting Overview  SUTA requirements vary widely by state  In the states where EE also pays into SUTA, both EE and ER taxes deposited together  SUTA quarterly contribution report generally shows the following  Each employee’s gross wages and taxable SUTA wages (wage information)  Contribution rate x taxable SUTA wages  Amount of required payment  Usually includes wage information report per employee LO-6