1. Department of Materials University of Oxford Graduate Student Induction 2006 Alana Davies Department Administrator

2. Department of Materials University of Oxford Administration What do I do? Management of –Money –People –Research Support –Buildings All the non-academic activities in the department

3. Department of Materials University of Oxford Administration – The Team Administrator – Alana Davies (Administrative Secretary – Alison Jewitt) Deputy Administrator (Finance) – Tim McAree Deputy Administrator (Academic & Finance) – Ian Stone Deputy Administrator (Acad & Personnel) – Kirsten Dickers Buildings & Facilities – Simon Aldworth

4. Department of Materials University of Oxford Finance Team Tim McAree (Deputy Administrator (Finance)) Barry Fellows (Finance Assistant) Dai Williams (Finance Assistant) Laura Vockins (Finance Assistant – Begbroke) Lyn Richmond and Kazia Fewings – Receptionists Ian Sutton - Stores

5. Department of Materials University of Oxford Finance Team - responsibilities As well as supporting the departmental income and expenditure Pay maintenance Pay college and university fees Raise orders for consumables Pay travel claims Reimburse expenditure Teaching Assistants paid via Alison Jewitt

6. Department of Materials University of Oxford Finance Team All payments & income via Oracle Finance System –Read the information on the website http://www.materials.ox.ac.uk/local/index.htm#AdminForms Requisitions –Complete requisition form online, obtain supervisor’s authorisation, submit hard copy to the Finance Office by 12 noon daily, sent out that day, goods arrive shortly thereafter Stores open – Claims for repayment usually paid within 7-10 days

7. Department of Materials University of Oxford Buildings & Facilities Simon Aldworth responsible for management of: –Space –Desks and furniture –Services – electricity, water and plumbing –Laboratory refurbishment and maintenance –Departmental projects –Buildings support team – Roger East, Chris Powis –Electrical testing – of ALL equipment

8. Department of Materials University of Oxford Support Staff Receptionists Secretarial Stores Computing Support Workshops Services –Mechanical –Electronic –Photographic Safety & Welfare Working with Head of Department and Departmental Safety Officer

9. Department of Materials University of Oxford Workshop Support Mechanical workshop – Laurie Walton Electronic – Richard Cripps Photographic – Andrew McKnight

10. Department of Materials University of Oxford Help me to help you Be aware, be up to date, read the information and help available on the internal website Submit forms, claims, correctly completed and on time Ensure that our records for you are correct, including contact points Feedback – good as well as bad, please If you have a query, ask!

11. Department of Materials University of Oxford Where do you find me Top floor, Hume-Rothery Building Email: alana.davies@materials.ox.ac.ukalana.davies@materials.ox.ac.uk Phone: 73747

12. Department of Materials University of Oxford The End alana.davies@materials.ox.ac.uk alison.jewitt@materials.ox.ac.uk