1. Entering a Chart in emsCharts Mobile!

2. emsCharts Mobile Welcome to emsCharts Mobile Training…
How to enter a Chart in the mobile unit.
Remember:
emsCharts Mobile is not emsCharts! This is a tool to be used in the field to allow crews to enter desired data to be uploaded to emsCharts.com. The crew will then finish the Chart on emsCharts.com. Charts can not be completed on emsCharts Mobile.

3. emsCharts Mobile
Because the Chart is not completed on emsCharts Mobile, there are no strict guidelines as to what must be completed on emsCharts Mobile. All validation is completed on the emsCharts.com version after upload. emsCharts Mobile may be used as simply a note taker or almost the entire Chart may be entered and locked when uploaded. This process is at the discretion of the user.

4. emsCharts Mobile
On the next few slides we will show what is located on each page.
The amount of detail you wish to use is up to you! You will have the ability to add or modify any information once the Chart is uploaded to emsCharts.com.
All Validation is done on emsCharts.com
Crew Signatures are collected on emsCharts.com
Charts will be locked on emsCharts.com
Final Charts will be printed from emsCharts.com
Draft/Incomplete Charts may be printed on emsChartsMobile

5. emsCharts Mobile – Opening
You will have an Icon on your screen that will appear as this
Click to Open emsCharts Mobile
This will open your Log In

6. emsCharts Mobile – Log In
You will be able to use the pull down to find your User Name
You may type first letter to speed up process
Enter Password
User Name and Password will be the same as on emsCharts.com

7. emsCharts Mobile – Unit Settings
Begin by entering your Unit Settings
These will default to the settings you have on your Home Page of emsCharts.com
The Clear button will clear the screen if needed

8. emsCharts Mobile – Unit Settings
The menu to the left will indicate functions that you will have within emsCharts Mobile
CAD may be available. This is an optional feature and would be a separate training.

9. emsCharts Mobile – Unit Settings
“Patient Records” will show you any existing records still located on the mobile unit
Your Security Role will determine what Charts you may see

10. emsCharts Mobile – New Chart
You will start a new Chart by clicking on the Button in the Top Menu that says NEW

11. emsCharts Mobile – New Chart
The pages on the left menu will be the same as the menu items in emsCharts.com
Additional menu items are included. We will discuss these in order

12. emsCharts Mobile – Connection Indicator
In the Upper right hand corner you will see an icon with 2 computers
Both Green means you are connected to the Internet
Both Red means you are not connected
Yellow is a questionable connection

13. emsCharts Mobile – New Chart
Screens are divided into Tabs across the top for easier viewing on the smaller laptop screen

14. emsCharts Mobile – Dispatch Page
All configuration of lists is done on emsCharts.com When new items are entered on the Internet version they will be downloaded to the Mobile

15. emsCharts Mobile – Dispatch Page
Lists may be entered two ways:
By using the arrows at the end of the fields as in the Internet Version OR

16. emsCharts Mobile – Dispatch Page
2) By clicking the Button (Field Name) when it appears as a Box
This can sometimes be faster with a stylus or your finger on a touchscreen device!

17. emsCharts Mobile – Dispatch Page
3) This brings up the same list as the arrows, only larger and easier to see
Great for Touchscreen Use!

18. emsCharts Mobile – Dispatch Page
As you can see, the fields themselves are identical to the following parts of Dispatch on emsCharts.com. Enter these the same as on the Internet version.
Chart ID’s
General
Odometer
Mileage
Additional Patient

19. emsCharts Mobile – Patient Info
The Patient Page again mimics the internet version
The three tabs will allow all information to be added

20. emsCharts Mobile – Patient Info
New Patients may be added completely in these three tabs
You may search for an existing patient if you are connected to the Internet

21. emsCharts Mobile – Patient Info
To search for Existing Patient:
Check the corner computers to be sure you are connected to the Internet (they should be green)
Type the Patient’s Last name (or desired search field)
Tab off of the Last Name
Look to the right to see the Search Icon Appear
You may add further information as desired!

22. emsCharts Mobile – Patient Info
Once you click the Search Icon your results will show in a new box
If your Patient is there, simply highlight them and click the button on the bottom to select that person
All Patient information will be inserted into your chart
You may delay your search to a later time if connection is not available!

23. emsCharts Mobile – Patient Info
This information may be added now or later!
If you do not search for a patient then the Automatic Synchronization will be attempted when uploaded.
This function is disabled once a search is done!
If your patient is not in the list you will “Close” and be able to complete the chart as normal

24. emsCharts Mobile – Patient Info
All lists and fields will be copied from your emsCharts.com configuration.

25. emsCharts Mobile – Patient Info
The second tab in the Patient Info is for the Relationship Information
This will be included if you bring in the data from the Internet

26. emsCharts Mobile – Patient Info
The Billing Information Tab will show the various insurance information already entered.
Highlighting a particular Company will show details and allow you to edit these if needed

27. emsCharts Mobile – Patient Page
Any forms that you may need to have signed can be indicated on this page also

28. emsCharts Mobile – Chief Complaint
The first Tab in the Chief Complaint section is for the Impression/ Diagnosis fields
If these are turned off for your company this tab will not appear

29. emsCharts Mobile – Chief Complaint
Choices will be made as shown

30. emsCharts Mobile – Chief Complaint
The CC,HPI Tab will show the fields that are active for this section

31. emsCharts Mobile – Chief Complaint
The Forms, Factors Tab will have any forms turned on
Documents will be available from the buttons instead of check boxes

32. emsCharts Mobile – Neuro,Airway
Neuro,Airway page should be identical
Defaults will also be carried over from the Internet version
Neuro Tab

33. emsCharts Mobile – Neuro,Airway
This will indicate if Immobilization had occurred prior to your arrival. If NO then the fields will be hidden.
Immobilization Tab

34. emsCharts Mobile – Neuro,Airway
This will show any Airway information needed
Airway Tab

35. emsCharts Mobile – Resp,Cardio
Enter details as needed
Don’t forget the Comments fields

36. emsCharts Mobile – Secondary Survey
The Secondary Survey will depend on your Internet settings
This example shows the Body. Your configuration may show the Text Version

37. emsCharts Mobile – Labs,Fluids
If disabled in your configuration, this Tab will be disabled also.
Labs Tab

38. emsCharts Mobile – Labs,Fluids
If disabled, the Tab will be disabled also.
Fluids Tab

39. emsCharts Mobile – Meds,IVs PTA
If disabled, the Tab will be disabled also.
Remember:
These are Meds. and IV’s administered PRIOR to Arrival!

40. emsCharts Mobile – Activity Log
The Activity Log is where you will be logging all activities
If you do not list it here, you did not do it!
The Add Line Button will allow you to add all functions!

41. emsCharts Mobile – Activity Log
Numeric Keyboard helps enter values
Procedures available will be listed here
You may enter Vitals in the top section
Time will default to your computer clock time
All other procedures are listed as buttons below

42. emsCharts Mobile is a Tool Only!
REMEMBER!
Always remember! It is your decision as the crew to decide how much you want to do on the Mobile unit and what you would prefer to enter on the emsCharts.com!
You MUST complete your Chart on emsCharts.com regardless of how much you enter on the Mobile Unit
emsCharts Mobile is a Tool Only!

43. The Patient is your # 1 priority in the field!
Activity Log Tools!
The Patient is your # 1 priority in the field!
We provide Quick Entry Tools so you can provide
the best care possible and still record the necessary
information in the field!
You can fill in additional data as needed at
a later time as long as you have the
essential data already recorded!

44. emsCharts Mobile - Vitals
The Vitals Button is located at the top of your screen in the Menu Bar

45. emsCharts Mobile - Vitals
Keyboard will help with data entry!
This is simply to make your data entry easier!
This will allow Vitals to be entered easily in the field
Time will be entered as when the button was activated
Clicking Save will enter this information directly into the Activity Log
Vitals can be entered from any page

46. emsCharts Mobile – Quick Button
The Quick Button is located at the top of your screen in the Menu Bar

47. emsCharts Mobile – Quick Button
This will open a new Window
You will have a pull down of various types of calls
Create your own scenarios
This list is configured on emsCharts.com by your administrators

48. emsCharts Mobile – Quick Button
You will have up to 20 buttons available
You may just push the button for any procedure or comment you wish
The button will automatically time itself when pushed
When you Close this Window ,all items will be entered into the Activity Log
If these do not show when you close the Window, click the Activity Log Button to refresh the screen!

49. emsCharts Mobile – Quick Button
Some buttons will be comments only
Some buttons may only be pushed a limited number of times
Some Buttons will indicate in RED text that further attention is needed.
Timed Alert
These Buttons may help with protocols also
Comment
If these do not show when you close the Window, click the Activity Log Button to refresh the screen!

50. emsCharts Mobile – Activity Log
Once you refresh you will see all items in the exact sequence documented with the buttons
You may open any of these to edit as you have time or they may be edited after being uploaded

51. emsCharts Mobile - Signatures
Signatures may be captured for any forms provided
All forms are created on emsCharts.com
You must have a digitized computer for this function

52. emsCharts Mobile - Signatures
Once chosen, the form will show on the screen
Multiple forms available for single patient
Signature may be obtained in bottom tabs
Multiple signatures can be obtained

53. emsCharts Mobile - Signatures
Once signature is entered you must lock the signature
You must verify that you want to lock the signature

54. emsCharts Mobile - Signatures
Signatures will become gray once it has been locked
Once locked the signature can not be changed

55. emsCharts Mobile - Signatures
Other Information may be captured in this area
Tab headings will indicate information needed
Information must be locked also

56. emsCharts Mobile – Note Pad
Strictly for on-scene notes
Items must be entered elsewhere in program to be saved
This section DOES NOT Upload. It is not saved!

57. emsCharts Mobile - Printing
You may print a copy of the Chart if you wish
Will not be “Official” Chart. That must come from emsCharts.com
Print drivers must be set for the desired printer

58. emsCharts Mobile - Docs
Your Administration may download documents for your use in the field
These may be viewed from this button

59. emsCharts Mobile - Docs
You will have a list of available documents
Simply click to Open
Protocols
PDR
Maps
Etc.
Reminder: To open a file you must have the software
to open that type of file format!

60. emsCharts Mobile - Attachments
You may add Attachments in the field if desired
Choose Attachments from the left side Menu
Screen will then allow attachments to be added from the top right side

61. emsCharts Mobile - Attachments
Browse to find the file
Choose the Category where you wish to place the file
Click on Add Attachment to add
Added Attachments will show in the file window at the top

62. emsCharts Mobile – Close Chart
You may close a chart at any time
A chart may be re-opened if desired
Closing a chart just means that you do not want to work on it at that time
No Validations are performed on the Mobile version of emsCharts

63. emsCharts Mobile – Patient Records
This will show list of all charts still located within emsCharts mobile

64. emsCharts Mobile – Patient Records
This will list all current charts available to edit
You may highlight a chart and click “Open” to continue working on a chart
Charts may be worked on within emsCharts mobile or uploaded to continue on the emsCharts.com

65. emsCharts Mobile – Patient Records
Practice charts may be deleted if you do not wish to upload these charts or if mistakes have been made
REMEMBER! Once deleted there will be no details of that trip available!

66. emsCharts Mobile – Upload
To upload a Chart to emsCharts.com you will first choose which chart is to be uploaded

67. emsCharts Mobile – Upload
You will now click the Upload button at the top of the screen

68. emsCharts Mobile – Upload
You must be connected to the Internet. Check your little computers in the upper right corner to verify the connection
You will now click the Upload button at the top of the screen
Connection must be Green!

69. emsCharts Mobile – Upload
You will see a progress bar for the upload
Once upload is complete you will see the assigned PRID # appear
You do not have to remember this number
Synchronization will also occur with emsCharts.com at this time!
You may see a download arrow appear in the upper right corner
indicating that this is occurring!

70. emsCharts Mobile – Upload
Once uploaded, the chart will be deleted from the Mobile
No HIPAA information is maintained on the Mobile unit

71. emsCharts Mobile – Logout
You may logout of emsCharts Mobile as desired
Current charts will be saved until uploaded
You will get a message if there are charts that have not been uploaded

72. emsCharts Mobile – Logout
You will have the option to cancel the log out if desired

73. emsCharts Mobile – Logout
You will be warned if charts still exist in emsCharts Mobile
Do not leave charts on emsCharts Mobile for any length of time! These must be uploaded!
Each Service should make their own protocol for uploading charts to emsCharts.com

74. Completing a Chart! Charts must be Completed on emsCharts.com
The amount that will need to be completed will be determined by how much you have completed in Mobile
This may be done on the laptop computer if Internet connection is maintained
This does not have to be done at the time of Upload but should be done soon
Your service will determine protocol for this process

75. Completing a Chart Log into emsCharts.com
You will see on your Home Page that you have an incomplete chart
Click on Patient Records to see incomplete charts
Open the chart you just uploaded
Perform whatever data entry is required to lock the chart! The amount to be completed will be determined by what you completed on the Mobile!

76. emsCharts Mobile
Full Data Entry Or Note Taking Tool The Decision is YOURS! Let emsCharts Mobile be your tool to help you Chart as you wish!

77. emsCharts, Inc. 600 Mifflin Road Suite 102 Pittsburgh, PA 15207
Linda Coene
Training Manager
Production Date: 06/04/2009
Property of emsCharts, Inc.
Content may not be changed without written consent of emsCharts, Inc.