1. Transportation Border Working Group Rob Tardif Ontario Ministry of Transportation Action Plan Working Sessions: Border Data Action Plan Working Sessions: Border Data Ontario Ministry of Transportation Transportation Planning Branch June 10, 2003

2. 2 Border Data Subcommittee Goals and Objectives of Subcommittee l We can all identify why Data is required l Define magnitude of issues l Perception or reality l Cost of inactivity l Informed decisions l Issues impact all silos, U.S. and Canadian l Strength of Border Data Subcommittee - Range of Actions l Participants strategically positioned to effect change in their organizations l Informed of corporate data, able to maximize utility, limit risk l Enthusiastic to incorporate knowledge form mismatching data l Identify opportunities where this group can leverage others l Knowledge of financing mechanisms to secure and maximize funding l Overcome roadblocks making anything possible

3. 3 Border Data Strength of Border Data Subcommittee – Short Term Solutions l April 7-8 BTS-TRB, Int’l Freight Data Forum l Intended for users to learn and express ideas for improvements Themes 1. Expand scope & availability of International freight data 2. Strengthen partnerships to improve data collection & availability 3. Improve dissemination of data documentation of existing data Data Issues: No single source, incomplete and non comparable data The key is Data EXISTS Question: How do we repackage and validate

4. 4 Border Data Goals and Objectives of Subcommittee ‘Continued List of priorities identified by BTS & TRB - Int’l Freight Data Forum 1. Geographical data, OD, inland data, substate 2. Transshipments/intransits 3. Temporal aspects, peaks, seasonal variation, delays 4. Container activity 5. Corridor measures vs. shipments, activity not shipment 6. Multimodal/intermodal 7. Long haul vs local, facility linkages 8. Hazmat 9. Value of shipment 10. Vehicle info & characteristics, carrier nationality 11. Information tied to infrastructure

5. 5 2005 Canadian National Roadside Survey Goals and Objectives: l Gain information in timely manner l Accurate information = Informed decisions l Flexibility in questions l Flexibility to gain data where it is needed l What is it we need to measure well? l Trips; Origin-Destination, routes, infrastructure demands, time-of-day l Cargo; detailed description, weight, OD, estimates of value l Driver; hazmat certification & training, home location, age l Vehicle; size, weight, type, capacity l Carrier; knowledge of shippers served, commodity, hazmats, base, activity level l What is secondary? l Length of trailer l Communications equipment l Axle spacing

6. 6 2005 Canadian National Roadside Survey Role of Subcommittee: l Define interest in coverage – all 122 U.S. - Canada crossings? l No national programs exist to obtain vehicle classification counts at borders l No national programs exist to obtain vehicle weight data at borders l How is International data most cost effectively obtained with limited bias? l Ontario experience - costs rise 4 fold to position at border Why? l Ontario has bridge crossings, limited space – bias on sample (limit of 2 double trailers) l Must increase sample size by duration at crossing l Must cover alternative crossings at same time or face diversion of drivers l Enforcement staff less enthusiastic to be away from home base with familiar facilities l Mobile enforcement RV’s required due to limited access to buildings l Must accommodate Customs priorities, forced to alter processes, reduce sample l Since no WIM, must use portable scales, 15 minutes survey vs. 5 at permanent sites l Scales cause Increased fatigue, health & safety concerns, costly damages l Lack of standarized vehicle classification counts, require backup data l Vehicles used to protect staff from moving traffic l Hours at borders not part of mandate of enforcement staff, overtime premiums & meals

7. 7 2005 Canadian National Roadside Survey Subcommittee - Steering Committee for 2005 NRS: l Administrative issues - funding consume considerable effort and energy l Learn from the past, interview users, agencies involved l Document expectations of each participant l Develop Action Plan to meet and exceed expectations with contingency plan l Define roles and responsibilities l Balance funding and level of effort between l Pre-planning l Tools to process data l Applications to disseminate data l Quality Control l Data Collection l Data Processing l Data Dissemination l Documentation of entire process l Post data Integration with complimentary sources

8. 8 Next Steps – “Towards NRS” l Maximize data from other sources, report on utility of CDN TOD & Trade l Develop long-term plan with dedicated funding l Negotiations for funding l Inform provinces of funding level, CDN and U.S., by fall 2003, prior to project initiation l It may be possible that provinces will not participate if: l funding levels do not meet expectations l considerable risks and extraordinary expectations l There may be some provinces that decline to participate, even if funding is present, due to other commitments or lack of interest in this data

9. 9 Next Steps – “Towards NRS” l First Steps: l Define Objectives l Measures of; hourly activity or Day of week, or Monthly, Annual, Season? l Coverage of Modes, Ferry, Rail, just trucks, particular industries? l Coverage of National Hwy System, Provincial Hwys, local roads l Provincial coverage, Internal, Int’l, Urban, Inter-provincial l Identify provincial Intransit shipments to validate Trade statistics l Emphasis on Enforcement, Planning, Policy l All carriers, all trucks, empty and full, short distance l Define sample size l Determine sample expansion methodology l Investment in Traffic Count (Federal on Strategic Hwys & Border WIM) l Who will undertake data collection, survey vs. counts? l TC Multi Region team, covering 2-3 provinces l Enforcement Staff l Consultants within provinces

10. 10 Next Steps – “Towards NRS” Overview of, Sources, Weaknesses- Ontario Trade Data l Continuous data collection with 100% sample l Not at all consistent with NRS tonnage and value Weaknesses: l Only Value is collected for all observations l What is Value (who’s perspective, retail, wholesale l Insured, inflated to maximum within a range before policy rate premium jumps l Value under represented if cargo subject to tariffs l Carrier perspective may reflect Transportation Cost l Inconsistent capture of cargo weight, lack WIM at borders to verify l Complex units of measure limit conversion to kg’s or pounds l Origin-destination of goods reflects corporate financial trail not trip ends l Self Assessment of goods, limits accuracy of commodity shipments l Port of entry/exit not reliable