1. Youth for Christ Board of Trustees Training Half Day Training (December 2010)

2. Introduction  Strong Boards are the foundation for a strong YFC ministry  Some Boards are ineffective even through they are comprised of competent individuals  This training will explain YFC’s philosophy on how a YFC Board should function  YFC uses a “Governance” model of board leadership Refer to Board Manual Page #1

3. Purpose of a Board  1. Represents Stake Holders  God  YFC movement  Young people, civic groups churches donors Refer to Board Manual Page #2

4. Purpose of a Board  2. Leadership  Establishes purposes and objectives  Selects National Director  Fiduciary responsibility  Ensures that the organization and staff are well managed Refer to Board Manual Page #2

5. Purpose of a Board  3. Individual Contributions  Time  Talent  Treasure Refer to Board Manual Page #3

6. Discussion Questions  To what extent does our board represent the wide variety of stake holders in our context?  In which areas of leadership is our Board strong?  What is one area of leadership in which our Board could improve?  Are our Board members making appropriate contributions of time, talent and treasure? Refer to Board Manual Pages #1-3

7. Governance and Management are Different  1. Separation of Governance and Management Functions is Essential  Boards govern, staff manage  When boards manage, they can’t govern  Staff get confused and stifled when boards try to manage Refer to Board Manual Page #3

8. Governance and Management are Different  2. Governance is Directive  Boards provide overall direction for the organization  Boards establish the boundaries within which management will function Refer to Board Manual Page #3

9. Governance and Management are Different  3. Management is Specific  Boards give direction; management executes those directives  The National Director and staff “flesh out” the directives in terms of day to day operations  Board members may volunteer in specific management function roles. Refer to Board Manual Page #3

10. Discussion Questions  How well does our Board do in providing direction?  Does our Board sometimes slip into the area of management that should be done by the National Director and staff? Give examples.  How can we insure that our Board fulfills it’s governance responsibilities and stays out of management decisions ? Refer to Board Manual Page #3

11. Six Critical Roles for the YFC Board  1. Guard Your Identity.  Key Question: Who are we?  The things that define us:  The Word of God  YFC’s Unifying Essentials  YFC’s Vision and Mission  Core Values  History and stories Refer to Board Manual Page #4

12. Six Critical Roles for the YFC Board  2. Commitment to Accomplishment  Key Question: How are we doing?  The way we know:  YFC’s National Self-Review Tool  Annual ministry report that compares accomplishments to our goals  Staff reports  On-site visits to ministry programs  Member involvement as volunteers  Discernment Refer to Board Manual Page #4

13. Six Critical Roles for the YFC Board  3. Focus on Your Future  Key Question: Where are we going?  Elements to our future plan  A multi-year plan  Board set the “ends”  Staff determine the “means”  Strategic initiatives Refer to Board Manual Page #4

14. Six Critical Roles for the YFC Board  4. Define Your Staff-Board Relationship  Key Question; How do we work together?  Ingredients to a sound working relationship:  Only the National Director reports directly to the board.  All other staff report to the National Director  National Director has a written job description  The working relationship is defined in terms of executive boundaries and accountability Refer to Board Manual Page #5

15. Six Critical Roles for the YFC Board  4. Define Your Staff-Board Relationship  Ingredients to a sound working relationship: (continued)  Board does an annual review of the National Director  Board provides spiritual nurture and spiritual accountability for the National Director  Thought is gives to leadership succession  National Director and staff compensation must be established Refer to Board Manual Page #5

16. Six Critical Roles for the YFC Board  5. Operate with Governing Policies  Key Question: What boundaries should define the work of the staff?  Governing policies expressed in executive boundaries written in the negative “ The National Director shall not…” (Expressing executive boundaries in the negative allows the National Director maximum freedom and creativity. Anything not prohibited is allowed.)  Funding policies  Financial policies  Personnel policies  Program policies Refer to Board Manual Page #5

17. Six Critical Roles for the YFC Board  6. Develop Board Strength  Key question: Is our board strong?  Elements needed for good Board development:  New members regularly added to maintain board size reflected in the By-Laws  New members oriented, and all members receive training periodically  Board represented at Regional, Area and General Assembly conferences  Occasional meeting for fellowship and prayer Refer to Board Manual Pages #5-6

18. Six Critical Roles for the YFC Board  6. Develop Board Strength  Elements needed for good Board development: (continued)  A board retreat at least every other year.  Retreat should include a time when the Board evaluates its own effectiveness using the National Board Self- Evaluation Tool. (See appendix 7, pages 61-67 in the Board Manual) Refer to Board Manual Page #6

19. Six Critical Roles for the YFC Board  6. Develop Board Strength  The following items will assist in Board Development: (Suggestions for each of these is included in the Board of Trustees Standing Policy Manual. See appendix 1)  Board governing philosophy and style  Board role and job description  Board membership criteria  Board member expectations  Board officer roles  Committees  Code of conduct for Board Members Refer to Board Manual Page #6

20. Discussion Questions  What means does our Board use to insure that YFC is accomplishing its mission in our country?  Does our Board have a clear picture of what YFC should look like in 3, 5 and 10 years?  To what extent do we have governing policies that provide boundaries for the work of the staff?”  Is our board strong? How could it be stronger? Refer to Board Manual Pages #4-6

21. Boards and Board Members are Different  The foundational principle is that board members function as individuals, while Boards function as a singular governing body.  Boards:  Agree to disagree in Board meetings  Only formal decisions made by the whole board are binding on the National Director  Board members leave the meeting in support of the decisions made by the board. Refer to Board Manual Page #6

22. Boards and Board Members are Different  Board Members:  Act as “volunteers” when carrying out their individual responsibilities - they do not carry board authority as individuals.  Acts of support and encouragement  Involvement in fundraising efforts  Service on committees  Representing YFC to the community  Using talents to contribute to the work of YFC Refer to Board Manual Pages #6-7

23. Discussion Questions  Why is it important that only the board as a group can give direction to the National Director?  What are some potential problems that would occur if individual board members tried to with “board authority”?  What are some appropriate ways our Board Members are making significant contributions to the YFC Ministry as individual Board Members? Refer to Board Manual Pages #6-7

24. The YFC Board and Fundraising  Boards don’t raise funds --Boards govern  Board members as a body may make a commitment to raise funds - as volunteers  Serve as a volunteer unit for a fundraising project  Board can take on a goal in a fundraising campaign Refer to Board Manual Page #7

25. The YFC Board and Fundraising - Board Members raise money  Board Members must first of all be donors  If board members don’t give, they cannot ask others to give  If board members don’t give it weakens managements ability to ask people to give  If board Members don’t give it they weaken organizational morale Refer to Board Manual Page #7

26. The YFC Board and Fundraising - Board Members raise money  Board members raise money through events  Serve as volunteers in organizing fundraising events: banquets, golf tournaments, etc.  Recruit people to attend fundraising events Refer to Board Manual Page #8

27. The YFC Board and Fundraising - Board Members raise money  Board members raise money through annual and capital campaigns  Serve on committees, offering time and reputations  Serve on teams that ask prospective donors to join them in support specific projects Refer to Board Manual Page #8

28. The YFC Board and Fundraising - Board Members raise money  Board members should utilize their connections to friends, business associates to offer others an opportunity to give  Board members may make referrals to staff  Board members may go with staff members on fundraising calls  Board members may by themselves to make fundraising calls Refer to Board Manual Page #8

29. The YFC Board and Fundraising  Every YFC Nation is different in terms of fundraising expectations of Board Members  Any fundraising expectations should be listed in board member job descriptions  Individual board members have different levels of skill and comfort in fundraising - don’t treat all of them the same. Refer to Board Manual Page #8-9

30. Discussion Questions  Does our Board make a commitment as a unit to take on specific fundraising projects? Should we?  Are there ways we Board Members could better use our contacts and influence to help YFC staff raise funds for the ministry? List some ways. Refer to Board Manual Page #7-9

31. Board Composition  It is important to have a good balance of people of the board. Factors to look for in potential Board Members include:  Respected Christian leaders  People capable of sharing their time, talent and treasure with YFC  People who are compatible with each other  A racial and ethnic mix that reflects the nation Refer to Board Manual Page #10

32. Board Composition  Factors to look for in potential Board Members include: (continued)  Broad church and denominational representation  Well rounded geographical representation  People of different ages  A representation of various professions and businesses  People who run organizations or businesses Refer to Board Manual Page #10

33. Discussion Questions  To what extent does our board reflect the racial/ethnic, denominational, and geographical make up of our nation?  What professional or business expertise could we use on our Board.  Does our board have a variety of ages represented? Refer to Board Manual Page #10

34. Qualifications of a Board Member  Quality of board members is more important than the size of the board  Minimum qualifications for Board membership include:  Personal relationship with Jesus Christ  Evidence of a Spirit-controlled life  Agreement with YFC’s Statement of Faith  Mature spiritually, mentally and emotionally  Home life in order Refer to Board Manual Page #10

35. Qualifications of a Board Member  Minimum qualifications for Board membership include: (continued)  Active in a local church  Respected in the community  A heart for reaching lost teenagers  Current YFC donor  Able to make YFC a priority in time commitments  Willing and able to attend board meetings  Have a good measure of control of their time Refer to Board Manual Page #10

36. Qualifications of a Board Member  Minimum qualifications for Board membership include: (continued)  Committed to praying for YFC  Willing to use talents, gifts and opportunities for the benefit of YFC  Must see the mission and ministry of YFC as their primary responsibility, taking priority over their personal relationship with the National Director Refer to Board Manual Page #11

37. Board Leadership  Primary Leaders of a YFC Program  Board Chairperson and National Director are the primary leaders  Chairperson and National Director must work well as a team for effective ministry to happen  It is critical that both have a solid understanding of relative roles and responsibilities and effective team work. Refer to Board Manual Page #18

38. Board Leadership  Role of the Board Chairperson  Leader of the Board and working partner with the National Director  Prepares Board agenda with National Director  Chairs board meetings  Is ex-officio member of all committees  Leads board in setting goals and seeing that they are completed Refer to Board Manual Page #18

39. Board Leadership  Role of the Board Chairperson (Continued)  Keeps Board focused on YFC’s mission and accomplishment of long-term strategies  Is a liaison between the Board and YFC International personnel  Is Key person in the Board’s relationship with the National Director  Stays in contact with the National Director to understand the major issues facing the YFC program Refer to Board Manual Page #18

40. Board Leadership  Role of the Board Chairperson (Continued)  Has fellowship with and encourages the National Director  Leads the annual evaluation of the National director’s performance Refer to Board Manual Page #18

41. Board Leadership  Qualifications of a Chairperson  Emotional and spiritual maturity  Proven leadership ability  Both spiritual and organizational  Ability to facilitate rather than dominate the group  Experience as a YFC Board member  Knowledge of YFC Refer to Board Manual Page #18

42. Board Leadership  Qualifications of a Chairperson (continued)  Personal compatibility with National Director  Willing to invest significant time and energy in YFC  Respected by other Board members and the Church Refer to Board Manual Pages #18-19

43. Board Leadership  Role of the National Director  Responsible for seeing that all aspects of the ministry and organization are administered. Reports to the Board  Ensures the development and maintenance of an effective ministry of youth evangelism and discipleship  Is responsible for developing and executing the “means” for accomplishing the “ends” established by the board  Delegates responsibilities to staff and volunteers Refer to Board Manual Page #19

44. Board Leadership  Role of the National Director (Continued)  It is important that a detailed Job Description be agreed upon by the Board and National Director at the time of hiring  National Director Job Description must be reviewed and adjusted annually  Appendix 6 (page 57-60 in the manual) is a Profile of the National Director. This document can help you in setting the National Director’s Job Description Refer to Board Manual Page #19

45. Board Leadership  Relationship between the Board and National Director:  Structurally, the National Director works for the Board  YFC is a spiritual organism as well as an organization  The National Director as minister and the Board as elders work together in a spirit of cooperation  A true sense of partnership must exist for effective ministry to take place Refer to Board Manual Page #19

46. Board Leadership  Accountability of Board Members  Board Chairperson should speak kindly, but directly to any Board members who are not fulfilling their responsibility as a Board member  Perhaps more orientation or training is needed  The Chairperson should discover the nature of the problem leading to the poor performance and bring resolution  If the Board member’s interest in YFC has diminished, they should look for other avenues of service. Refer to Board Manual Page #19

47. Board Leadership  Continuing Good Board Leadership  We should always be grooming one or two board members who might serve as the chairperson in the future  This is particularly important if your By-Laws limit the terms of service of Board Officers. Refer to Board Manual Page #19

48. Discussion Questions  To what extent does our board have a good understanding of the role of the Chairperson?  Any misconceptions to correct?  What can we do to strengthen the relationship between the Board and the National Director  How effectively does our Board hold Board members accountable for fulfilling their responsibilities? Refer to Board Manual Page #18-19