1. http://www.youtube.com/watch?v=ucIXuaofGXs What is a Research Administrator?

2. Office of Research Administration Grant and Contract Services (GCS) Proposal Submission at UT Arlington

3. Objectives  General Lay of the Land  What Do We (Pre-Award) Do  Definitions  Proposal Submission  When UTA is the Subcontractor  When UTA has a Subcontractor (Lead)  Internal Forms  NIH Overview  NSF Overview

4. General Lay of the Land Vice President for Research Grant & Contract Services Regulatory Services Electronic Research Administration Office of Technology Management Grant & Contract Accounting Regulatory Services provides support for four federally mandated review committees: Institutional Review Boards (IRB), the Institutional Animal Care and Use Committee (IACUC), the Institutional Biosafety Committee (IBC), the Committee on Research Integrity (CRI) and Export Control ERA created and maintains the Profile System. If you have questions you can email them: erahelpdesk@uta.edu erahelpdesk@uta.edu ERA provides programming and other consultation services to UTA departments via a charge center, Center for Online Development (CODE).. OTM is responsible for the protection, marketing, and licensing of University created inventions and intellectual property (patents, copyrights and trademarks). Input awarded budgets. GCA also generates invoices and billing statements, performs budget transfers and submits all financial reports.

5. What Do We Do Pre-Award  Proposal Submissions  Review Sponsor Requirements  Form(s) Review/Assistance  Budget Review/Assistance  Find Funding Opportunities  Internal Forms/Approvals  Facilitate “Just-In-Time” Requests  Contract Negotiation  Subcontract Preparation Everything up to the Award Notice/Fully Executed Agreement

6. General Definitions  Grant  Contract  Purchase Order  Gift/Donation  Subcontract  Consultant

7. Grant  Support is for a public purpose  Project is conceived by the investigator  Investigator defines details of the project and retains scientific freedom  Sponsor does not have substantial involvement in the project SUBMISSION TYPES:  New  Continuation  Renewal  Supplement

8. Contracts  Terms negotiable (by varying degrees)  Project typically benefits the sponsor  Sponsor exercises some direction or control  Deliverables and time frame are specified  Can be modified or amended CONTRACTS MAY BE:  Cost Reimbursable  Fixed-Price

9. Purchase Order (PO)  A commercial document issued by a buyer to a seller, indicating types, quantities, and agreed prices for products or services the seller will provide to the buyer. Sending a PO to a supplier constitutes a legal offer to buy products or services. PO’s generally come from:  Lockheed Martin  Harris Corporation  Boeing  American Airlines  General Dynamics

10. Gift/Donation  Voluntary and irrevocable transfer of money, services or property (e.g. equipment, personnel time and skill)  No expectation of or receipt of good or services from the recipient  No performance requirements written or oral  Gifts are handled through the Office of Development (30 accounts)

11. Subcontract  By definition a subcontractor conducts project activities that are a primary purpose of the research program which, for whatever reason, are not conducted at the University. These activities should constitute a significant portion of the research program and require the leadership and direction of a responsible investigator located at the work site of the cooperating institution. Substantive work usually encompasses anyone or more of the following: personnel costs, supplies, equipment, travel and Facilities & Administration (F&A) costs needed by a third party.

12. Consultant  An independent contractor/external consultant is an individual or firm in the business of making recommendations based upon evaluations of circumstances, giving opinions on how to proceed with a given projects, or offering a proposal or plan. Independent contractors/external consultants perform a service or complete a specific task without supervision or control by the University.

13. Proposal Submission  Review the Solicitation (Request for Proposal (RFP), Request for Application (RFA), or Funding Opportunity Announcement (FOA))  Budget Guidelines  Facilities & Administration (F&A) allowed  STEM Tuition (College of Science & College of Engineering ONLY)  Equipment  Participant Support  Format Requirements  Margins  Page limitations  Font size  Contractual terms and conditions at proposal stage

14. When UTA is the subcontractor  Read the RFP/FOA  Required documents supplied to the lead institution/business  Statement of work (SOW)  Detailed budget  Budget justification  Curriculum Vitae (CV)  Institutional commitment letter (provided by our office) PI

15. When UTA has a Subcontractor (Lead )  Required documents supplied to UTA – Generally comes from the Sponsored Project Office  Statement of work (SOW)  Detailed budget  Budget justification  Curriculum Vitae (CV)  Institutional commitment letter signed by the authorized official

16. Internal Forms  Proposal Stage  Bluesheet  Conflict of Interest Disclosure  Cost-share If applicable  IDC Distribution  Upon Receipt of Positive Review  IRB Protocol Approval  IACUC Protocol Approval  IBC Protocol Approval  Pre-Award (if agency allows and has been approved through UTA) Some agencies require IRB, IACUC, & IBC Protocol approval at proposal stage

17. NIH

18. Upcoming Deadlines for NIH ( P series) Program Project Grants and Center Grants May 25th Research Demonstration (R18/U18, R25) Education Projects May 25th Construction Grants (C06/UC6) May 25th Research Grants (R01) June 5th Research Career Development (K series) June 12th R03, R21, R33, R21/R33, R34, R36 Other Research Grants June 16th

19. Electronic Submission to NIH through grants.gov  Notify Pre-award Specialist  Create eRA account if needed (send request to your Pre-Award Specialist)  Find FOA and download application package  Begin Bluesheet for Routing  Prepare Application Package  Submit Application to your Pre-Award Specialist  OGCS submits application to grants.gov

20. NIH New Guidelines  Shortened Page Limits. The page limit for the new Research Strategy section will be 6 or 12 pages, according to the chart below. One additional page will be allowed for Specific Aims. As always, if the FOA requires page limits that differ from the application instructions, the FOA page limits should be followed. For resubmission and revision applications for most programs, the Introduction will be limited to one page. Current Page Limit (Section 2-5 of the Research Plan) New Page Limit (Research Strategy) <256 2512 >25Follow FOA Instructions

21. Downloading an Application Package on grants.gov

28. NSF

29. NSF: Collaborative Proposal vs. Proposal with Subawards  Collaborative proposals may be submitted to NSF in one of two methods:  as a single proposal, in which a single award is being requested (with subawards administered by the lead organization);  or by simultaneous submission of proposals from different organizations, with each organization requesting a separate award.

30. Proposal with Subawards  The single proposal method allows investigators from two or more organizations who have developed an integrated research project to submit a single, focused proposal. A single investigator bears primary responsibility for the administration of the grant and discussions with NSF, and, at the discretion of the organizations involved, investigators from any of the participating organizations may be designated as co-PIs.  Please note, however, that if awarded, a single award would be made to the submitting organization, with any collaborators listed as subawards.

31. Collaborative proposal  For these proposals, the project title must begin with the words "Collaborative Research:”.  The lead organization's submission will include a Cover Sheet, Project Summary, Project Description, References Cited, Biographical Sketches, Budgets and Budget Justification, Current and Pending Support, and Facilities, Equipment and Other Resources for their organization.

33. Want to Learn More? Managing your Award @ UTA Post-Award Functions & Closeouts July 13, 2010 http://www.uta.edu/ra/GCS/trainingresources.htm Questions ????