1. Biosafety Clearing House Training Workshop 18-19 December, 2008 Bangkok

2. Options for National Participation Trainers names

3. Overview An outline of possible options –The different options (4+1) –The pros and cons of each option Conclusion and questions

4. Options for national participation – 4+1Format Format Format Syntax SyntaxProtocol 2. Simple nBCH 3. BCH Crawler 4. BCH Web Service 1. Management Center Format Syntax Complexity Common Formats Vocabularies XML & XSD SOAP & WSDL No IT knowledge requiredSome required Advanced required Format +1. Offline Participation

5. Common Formats (1/2) Data originates from many sources, provided in different languages, resides in different locations. The BCH uses standardized structures to organize, index and report information. This simplifies searching for and locating information in the BCH databases

6. Common Formats (2/2) The BCH common formats are based on Protocol where possible. –E.g. Annexes I and II Main common formats are: –Focal Point & Authorities –Laws & Regulations, Agreements –Decisions Under AIA, Decision Under Article 11, etc.

7. Controlled Vocabularies Again, data originates from many sources, provided in different languages, resides in different locations. The BCH use predefined list of terms and related synonyms used in a specific context –E.g. Organism names, subject areas, country names Where possible, BCH uses terms taken from established multi-lingual thesauruses –AGROVOC, ENVOC, and others BCH is multilingual, translations allow searching in six official UN languages –Records remain in original language

8. Common Formats and Vocabularies Whatever the chosen option for national participation, conformance to Common Formats and Controlled Vocabularies is required. This is the electronic equivalent of using a form (with specific fields for information) with a list of pre-determined choices for each answer (the controlled vocabulary)

9. Option 1 1. BCH Management Centre –The Management Center of the BCH is the simplest, cheapest and most efficient way to register data in the BCH. –This is the most commonly used solution by governments and organizations.

10. Option 1 The Management Center is available online, as part of the BCH Central Portal. It contains a series of entry forms that corresponds to each common formats. It provides an easy and efficient way to submit information to the BCH in the proper format. Submitted information is immediately made available online upon approval. Example of an entry form

11. Option 1 ProsPros –No software to install, location independent –No maintenance required –Easy to use, fully supported –Available in all 6 UN languages –Server Infrastructure, Security and Backups by SCBD RequirementsRequirements –Requires a reliable internet connection –Records have to be entered using the Management Center

12. Option 2 2. Simple nBCH Application –The Simple nBCH is a Microsoft Access database/application developed by the CBD Secretariat. –USA application –evolved from the former. Pros –Easy to use –Does not require a stable internet connection –Information is hosted locally Cons –Only supported on MS Windows –Software installation is required –Maintenance is required (for backups, etc...) –Records have to be entered manually –No integration with National or Regional Websites –Single node / computer, no distributed processing

13. Option 3 3. BCH Crawler Place your documents online on your web server and wait for the BCH to download them. Pros –Allow interoperability with existing databases –Relatively easy to implement –Information is hosted locally Requirements –Requires a National Web Site –Requires a stable internet connectivity –Requires some IT knowledge –Requires development –Publishing of information may be delayed (about 24h) –Party is responsible for maintenance, backups, etc.

14. Options for national participation Overview 4. BCH Web Service Send your document programmatically to the BCH using the BCH Web Service Pros –Allow interoperability with existing databases –Information is hosted locally –Information is published without delay –Does not require a stable internet connectivity Requirements –Requires advanced IT knowledge –Requires development –Party is responsible for maintenance, backups, etc.

15. Options for national participation Overview CANADIAN OPTION Put your info in the BCH using Mgmt. Centre Get your document programmatically from the BCH using the BCH Web Service Pros –Allow interoperability with existing databases –Information is published without delay Requirements –Web Site and stable internet connections

16. Options for national participation Overview +1. Offline Participation (email, fax, etc.)+1. Offline Participation (email, fax, etc.) –May be appropriate in absence of reliable computer hardware and software –Not preferable because of difficulties with: Validation of information (by the SCBD rather than the BCH-NFP) Timeliness (e.g., Article 11.1 decisions must be registered within 15 days; delays in retrieval of information) Removes ownership and control of information

17. Options for national participation Scenarios Information is entered once National Web Site http://www.bch.xy BCH Management Centre BCH Central Portal http://bch.biodiv.org BCH DB Option 1 Information is entered twice

18. Simple nBCH Simple nBCH (MS Access) (MS Access) Options for national participation Scenarios Information is entered once National Web Site BCH Central Portal BCH DB Option 2 MDBMDB

19. National National Applications Applications Existing Databases Options for national participation Scenarios National Web Site BCH DB BCH Crawler BCH Central Portal BCH DB XMLXML XMLXML XMLXML Option 3 DBDB DBDB In this scenario, the BCH pulls the information from the National Web Site.In this scenario, the BCH pulls the information from the National Web Site. The BCH pulls the information on a regular basis to check for any updatesThe BCH pulls the information on a regular basis to check for any updates XMLXML XMLXML XMLXML

20. National National Applications Applications Existing Databases Options for national participation Scenarios National Web Site BCH DB BCH Web Service BCH Central Portal BCH DB Option 4 DBDB DBDB In this scenario, the National Web Site pushes the information to the BCH.In this scenario, the National Web Site pushes the information to the BCH. The National Web Site has the control of when the information is updated.The National Web Site has the control of when the information is updated.

21. Options for national participation Scenarios – Canadian new option National Web Site BCH DB BCH Web Service BCH Central Portal BCH DB Option 4 In this scenario, the BCH Central Portal pushes the information to the Web Site.In this scenario, the BCH Central Portal pushes the information to the Web Site. Option 1 BCH Management Centre

22. Conclusion National options for participation –No solution is better than others –The best option depends on the needs –how much information you have and; –how often you need to update your information the assets –existing databases –platform used (windows, unix, etc.) actual and future resources –IT knowledge –financial resources

23. Review Questions