1. TEN-T Info Day for AP and MAP Calls 2012 Daniel von Hugo TEN-T Executive Agency Evaluation Manager, Unit T4 TEN-T Info Day 29 November 2012 Application process: step by step

2. 2 Objective Give you insight to the application forms and the application process ! 2 Structure and purpose of Application Form (AF) The application procedure The Guide for Applicants (GfA) Advice for improving your application Structure TEN-T Info Day – 29 November 2012 2

3. Essential information on the applicant (general) and the proposal (content and finance) (electronic submission) 3 Application form Part A Application form Part B1 Administrative information and information on compliance with EU law (in particular environment, state aid and transport mode specific) (Word doc) TEN-T Info Day – 29 November 2012 3

4. 4 Technical information describing the proposed action and its activities in detail (Word doc) Structure reflects the four blocks of award criteria Ensures that all information needed by the external evaluators and the Commission for a fair and comprehensive evaluation is provided Application form Part B2 TEN-T Info Day – 29 November 2012 4

5. 5 Application form Part B2bis Simplified, only for application concerning ongoing actions requesting increased co- funding rates Technical information describing the ongoing action and its activities in detail Structure reflects the three blocks of award criteria Ensures that all information needed by the external evaluators and the Commission for a fair and comprehensive evaluation is provided – Original application will not be provided to evaluators TEN-T Info Day – 29 November 2012

6. MAP call 2012, PPs field– on-going actions Compulsory attachments: Action Status Reports (2013 ASR, reporting year 2012) to be submitted at the latest at the time of lodging of application A copy of the submitted 2013 ASR will be part of the application as annex Deadline for completion of 2013 ASR: exceptionally advanced to 28 February 2013 in order to meet the call deadline TEN-T Info Day 2012 – 29 November 2012 6

7. 7 Environmental certificates, cost benefit analysis, etc. No obligation for translation Annexes Note on MAP 2012 call: Proposals in the field of Priority Projects concerning ongoing actions without new activities: No need to submit Part B1, only tailored Part B2bis TEN-T Info Day – 29 November 2012 7

8. 8 Application Form A Application Form B1 Application Form B2 Application Form B2bis MAP: PPs (except for ongoing actions applying for higher co-funding support), MoS, ERTMS, RIS, ATM, ITS-EETS, MAP: PPs, applications for ongoing actions applying for higher support rates without new activities MAP: PPs, applications for ongoing actions applying for higher support rates with new activities AP – all priorities TEN-T Info Day – 29 November 2012

9. Submit Application Form Part A electronically using the TENtec tool Attach Part B1 (including its annexes and if applicable the Financial Capacity Check Form) in the TENtec tool Attach Part B2 or B2bis, if applicable, including annexes in the TENtec tool All parts (A, B1 and B2 or B2bis ) must also be submitted in hard copy for a proposal to be complete! 9 TEN-T Info Day – 29 November 2012 How do I submit a proposal?(1/2) 9

10. 10 Send - via courier or hand delivery - the complete proposal (including a non- rewritable CD-ROM or DVD-R disk) Deadline for submission: 28 February 2013, 16:00 (EC Central Mail) N.B. Keep proof of sending How do I submit a proposal?(2/2) TEN-T Info Day – 29 November 2012 10

11. 11 Guide for applicants (1/2) Provides clear guidance to applicants on how to complete the application forms and submit a proposal Provides information on the meaning of each selection criterion Where necessary, specific interpretations of the criteria are provided in the call text Lists a set of prompting questions specific to each criterion that the external evaluators must answer for each proposal TEN-T Info Day – 29 November 2012 11

12. 12 Guide for applicants (2/2) Contents: who decides on calls for proposals, available funding, who can apply, how to apply, evaluation procedure, checklist Annex 1: Guidelines to complete AF, Part B2bis – ongoing actions Annex 2: Guidelines to complete AF, Part B1 Annex 3: Guidelines to complete AF, Part B2 Annex 4: Information on translations Annex 5: Glossary and Acronyms TEN-T Info Day – 29 November 2012 12

13. 13 Language of submission The working language of the external evaluators is EN. You are highly recommended to submit proposals in EN! Translation costs are reimbursed up to 2500 (subject to conditions!) Read carefully the detailed reimbursement procedure and formal requirements in the GfA section 4.2 and its Annex 4 Fill Part A4 of the Application Form Requests for reimbursements: by 31 May 2013 TEN-T Info Day – 29 November 2012 13

14. 14 How to improve your proposal Read the work programme, call text and Guide for Applicants very carefully Start early (especially for MS endorsement and multi-applicant proposals) Take the guidelines seriously, especially on formal, selection and award criteria Anticipate competition and oversubscription 14 TEN-T Info Day – 29 November 2012 14

15. Final advice Re-read your proposal and ask yourself Is it clear and does it cover all points the evaluators need to know? Does it make the case for why it should receive EU funding above others? Provide enough detail Objectives and the means to achieve these Realistic planning & reliable financial data Use the application check list & consult the FAQ regularly for updates 15 How to improve your proposal TEN-T Info Day – 29 November 2012 15

16. 16 MAP helpdesk: tenea-helpdesk-call-MAP-2012@ec.europa.eu AP helpdesk: tenea-helpdesk-call-annual-2012@ec.europa.eu Translation reimbursements: tenea-translations-calls-2012@ec.europa.eu tenea-helpdesk-call-MAP-2012@ec.europa.eu tenea-helpdesk-call-annual-2012@ec.europa.eu tenea-translations-calls-2012@ec.europa.eu TEN-T Info Day – 29 November 2012 Useful e-mail addresses: 16

17. 17 Thank you & good luck! TEN-T Info Day – 29 November 2012