1. IT DEPARTMENT OF MINISTRY OF JUSTICE OF TURKEY 1 U Y A P NATIONAL JUDICIARY INFORMATICS SYSTEM

2. UYAP is an e-justice system as a part of the e-government, which has been developed in order to ensure fast, reliable, soundly operated and accurate judicial system. As a central network project, it includes all of the courts, public prosecutors services, prisons, other judicial institutions and other government departments in Turkey. All these are equiped with computers, network and internet connection and given access to all the legislation and judicial records. 2 WHAT IS UYAP ?

3. To serve 50.000 employees of MOJ, 70.000 lawyers and all citizens Rapid, reliable and integrated system Fast and efficient data exchange Minimize the basic judicial errors Data standardization Alerts to identify users Electronic means instead of paper files Flexibility of working hours with VPN 3 OBJECTIVES OF UYAP UYAP has transformed an old-fashioned, paper based Judiciary into a smooth functioning organization, which is assessed by some the biggest revolution in the Turkish Judiciary

4. High Criminal Court Centres134 Courthouses587 Prisons and Detention Houses425 Forensic Medicine Units63 Public Prosecutor Services7.751 Judges6.081 Administrative judges943 Public Prosecutors4.072 Personnel59.037 4 Turkish Justice with Numbers

5. 5 The Annual Number of Case in Turkey PROSECUTION FILES8.763.011 CRIMINAL CASES2.764.497 CIVIL LAWCASES2.180.305 ADMINISTRATIVE CASES409.151 ENFORCEMENT CASES9.640.699 GRAND TOTAL21.767.663 All these disputes have been processed by UYAP

6. ERP – Personel Management – Training Management – Supply Management – Procurement Management – Financial Management ERP – Personel Management – Training Management – Supply Management – Procurement Management – Financial Management Judiciary Functions – Public Prosecution Services – Penal Law Services – Civil Law Services – Enforcement Services – Administrative Law Services – Convict-Arrest Management – Forensic Medicine Judiciary Functions – Public Prosecution Services – Penal Law Services – Civil Law Services – Enforcement Services – Administrative Law Services – Convict-Arrest Management – Forensic Medicine Common Functions – e-mail – Electronic Forum – Data Bank – Internet – Word Processor Common Functions – e-mail – Electronic Forum – Data Bank – Internet – Word Processor Supporting Functions – Occupational Units – Library – Health – Archives Supporting Functions – Occupational Units – Library – Health – Archives 6 FUNCTIONAL SCOPE

7.  Integration Between UYAP I & UYAP II  Integration Between Subsystems –Public Prosecutors, –Courts, –Forensic Medicine, –Prisons, etc.  Integration Between UYAP I & UYAP II  Integration Between Subsystems –Public Prosecutors, –Courts, –Forensic Medicine, –Prisons, etc.  Integration with other systems –Supreme Court, Constitutional Court –Record of convictions and statistics –Population and Citizenship Unit, –General Directorate Of Land Registry & Cadastre, –Ministries, –Police Departments, etc.  Integration with other systems –Supreme Court, Constitutional Court –Record of convictions and statistics –Population and Citizenship Unit, –General Directorate Of Land Registry & Cadastre, –Ministries, –Police Departments, etc. INTEGRATION SCOPE

8. PoliceStation Arrest Warrant PublicProsecutor Driving License Information Courts On line Land & Cadastre Record of Record of Convictions Convictions Population & Citizenship (MERNIS) GeneralDirectorate of PTT Convictions Prison ForensicMedicine Banks 8 Judicial record database has been integrated with database of UYAP. The birth certificates, Land Registries and driver registers can also be retrieved online and instantly at every stage of the trials. All cases in courts can be accessible on line by judges without delay. INTEGRATION

9. 9 HARDWARE DISTRIBUTED Personal Computers 40.232Laptops 16.133 Laser Printers 21.273 Portable Printers 2.800 Power Supplies (1 KVA) 6.140 Scanners 5.467 Structural Cables 49.800 Power Supplies (20-300 KVA) 87

10. The Number of Document 452.857.657 # of Users 57.558 # of Concurrent Processes 1.750 # of New Files per a day 200.000 Average System Login per a day 39.778 #SQL per second 3.200 # of Documents per a Day (Insert-Edit) 1.400.000 7.500.000 lines of Code More than 3.000 user interfaces More than 4.000 reports and document templates 7.500.000 lines of Code More than 3.000 user interfaces More than 4.000 reports and document templates 10 UYAP With NUMBERS

11. DISTANCE TRAINING 11 53.428 personnel have been trained through internet by using distance learning DISTANCE TRAINING

12. The mobile legal sources: everyone can access legal sources with their mobile phones UYAP DATABANK It was created a Databank of information on relevant legislation, regulations, circulars, template texts, holding of the courts, jurisprudence, circulars, studies, examplary texts, template texts, sample decisions

13. 13 UYAP CITIZEN INFORMATION SYSTEM Daily 10.000 citizens log on to the portal. UYAP CITIZEN PORTAL

14. Litigate a claim or dispute to court through electronic means, Review his cases via electronics means Submit his petition with electronic signature online via UYAP. Litigate a claim or dispute to court through electronic means, Review his cases via electronics means Submit his petition with electronic signature online via UYAP. 14 UYAP LAWYER PORTAL According to the latest figures, 37.710 lawyers have been registered to the lawyer’s portal, and 9.253 of them use this system effectively

15. SMS The courts or public prosecutors can also send SMS to the citizen’s mobile phone instead of preparing legal summons. In addition judges, prosecutors and personnel in courts can be notified by SMS about how many days remained from their annual day off limit, the decision of appointments, assignations, placements and also any kind of event in their personal file. The number of citizens using this system : 118.320 The number of lawyer :2308 The total sent messages :2.478.786 The number of SMS instead of legal summons : 590.809 15 UYAP SMS INFO

16. 16 INTELLIGENT WARNING SYSTEM Intelligent warning system (IWS) is one of the extraordinary electronic service which prevents judges, prosecutors from making mistakes during the course of proceedings by displaying some warnings with pop ups on the screen. IWS produces these notices in labels on the screen to suggest some proposals or recommend some jobs to the users whenever they want or at important situations by evaluating data files.

17. The Document Management System (DMS) in our Ministry has been integrated and exchange of the electronic documents between the provinces and centre has been started. At present, all kinds of data, Information, documents are flowing in documentation management system between MOJ and other units electronically. 17 DOCUMENT MANAGEMENT SYSTEM

18. Procedures, among the branches of the justice system and other relevant official bodies, have been totally integrated and automated on electronic signature infrastructure in UYAP, establishing electronic office atmosphere that not need paperwork. Until now, 41.879 personnel have applied for the e-signature and 36.106 of them have been given their e-signature. It was required by a regulation by the Ministry of Justice that documents will no longer be circulated physically among the judicial units after 01.07.2008. All the documents will be required to be sent in the electronic environment, which are signed by e-signature. The usage of electronic signature paves the way for saving from costs, time and labour force in judicial processes. 18 ELECTRONIC SIGNATURE

19.  Minimizing the judicial mistakes  Ability of tracking a person’s whole judicial history  Reaching different case files of a person  Catching the fugitives  %100 management of prisons  Adaptation of users to new laws  Fully online and workflow driven processes  Minimized paper work by the use of DMS and integration  Integration with other government units  Reaching the data online when needed  No data repetition  Minimizing the judicial mistakes  Ability of tracking a person’s whole judicial history  Reaching different case files of a person  Catching the fugitives  %100 management of prisons  Adaptation of users to new laws  Fully online and workflow driven processes  Minimized paper work by the use of DMS and integration  Integration with other government units  Reaching the data online when needed  No data repetition 19 Government & Judicial Process Gains

20. After UYAP inspections of the judicial would be per UYAP online and remote. That possibility will be bring in time, costs etc. Provision of Clear Evidence on performence and quality for inspectors, every processes are logging by system After UYAP inspections of the judicial would be per UYAP online and remote. That possibility will be bring in time, costs etc. Provision of Clear Evidence on performence and quality for inspectors, every processes are logging by system 20 Fulfill Inspections in To Electronic Means

21. 21 SECURITYSECURITY  All transactions has been recording  Authorization of users  Secure Communication  Recovery Center  27001 Standard  All transactions has been recording  Authorization of users  Secure Communication  Recovery Center  27001 Standard

22. CRIMINAL COURTS PROCESS BEFORE UYAP AFTER UYAP Writing edits3-5 mn.3 mn. Post lists10-20 mn.1 mn. Statistics15-20 day15-20 mn. Criminal record1-15 day1 mn. Birth Certificate1-15 mn.1 mn. Take over files7-15 day1 mn Transfering files15-20 day2-3 mn. Promotions1 day0–1 mn. Annual statistics1 week0–5 mn. 22

23. PUBLIC PROSECUTORS PROCESS BEFORE UYAP AFTER UYAP Instruction to other unıtsHalf a day0-1 mn. Monthly statıstıcs1-2 day0-3 mn. Annual statistic1 week0-5 mn. Preparing take overs3 day0-1 mn. General forms1 week0-5 mn. Birth certificate1 week0-1 mn. Criminal record1 week0-1 mn. Searching file10-15 mn.30 sn.-1mn. Preparing standart forms5 mn.0-30 sn. Examining stage of files10 day0-30 sn. 23

24. 24 SAVINGS OF UYAP The Number of Online Search on Birth Database called MERNİS 53.232.110 The number of online search for family record on MERNİS 8.666.190 Saving thanks to Mernis integration : 30.884.989 € The number of online search on criminal records database 2.429.982 Saving thanks to criminal records integration : 9.616.550 €

25. 25 SAVINGS OF UYA SAVINGS OF UYAP The number of online search on police database (POL-NET) 200.697 Saving thanks to POL-NET integration : 470.045€ Online confiscation on traffic records of POL- NET- 1.514.313 Saving thanks to traffic records of POL-NET integration 6.057.252 € Saving thanks to KİHBİ integration 1.732.307 € Number of online communication among judicial units 10.695.640 Saving thanks to online communication among judicial units 30.862.505 €

26. Thanks to this system any of the witness, victim or offenders who live far away from the court, even in different continents can be questioned. Thanks to this system any of the witness, victim or offenders who live far away from the court, even in different continents can be questioned. VIDEO- CONFERENCE SYSTEMS The other important technological feature is the usage of “video recording” and “video conferencing systems”, set up in 225 heavy criminal courts all over the Turkey and were rolled out in 225 heavy criminal courts. 26

27. UYAP was awarded for annual e government prize of Turkey in 2004, 2005. 2008 and 2009 because of making significant breaktrough in Turkish judiciary. In 2008, UYAP has received a special mention in ''Crystal Scales of Justice'' awards which is organised by the Council of Europe and the European Commission. UYAP has received an golden medal in computersworld honors programme done in Washington DC. And honored as one of the five best e-government project in the world in 01.06.2009 UYAP SMS Information system has won the public prize in the EU e-government awards 2009 27 AWARDSAWARDS

28. Thank you very much for your attention If you have any questions please don’t hesitate to contact www.adalet.gov.tr/english www.uyap.gov.tr/english arcam@adalet.gov.tr Thank you very much for your attention If you have any questions please don’t hesitate to contact www.adalet.gov.tr/english www.uyap.gov.tr/english arcam@adalet.gov.tr 28 FINALLYFINALLY