1. Metadata for Research Data: How to Understand Your Data and Find it Later Ayla Stein & William Pooler

2. Session Overview Introductions Learning Objectives Metadata and its Uses The Importance of Metadata Metadata Standards and Best Practices

4. Learning Objectives 1.Define ‘metadata’ and identify examples 2.Express the importance of metadata 3.Identify metadata schemas/standards, and explain reasons to use 4.Identify data content standards and explain their importance 5.Outline an approach to creating metadata for a project Module 3: Metadata

5. What is Metadata? “Metadata is structured information that describes, explains, locates, or otherwise makes it easier to retrieve, use, or manage an information resource. Metadata is often called data about data or information about information” (NISO, Understanding Metadata 2004;1). Module 3: Metadata

6. Metadata Helps You: find data from other researchers to support your research; use the data that you do find; help other professionals to find and use data from your research; and use your own data in the future when you may have forgotten details of the research. Module 3: Metadata

7. Metadata benefits Beginning of Project Streamlines Access Living Document Policy Documentation Storage and Backup Plan Sharing & Use of Raw Data Data Format Types

8. During Project Streamlines AccessCommunication Cost Updating Documentation Data VersioningPolicy ReviewTraining Metadata benefits cont’d

9. Exit Strategy Streamlines AccessDiscoverabilityProper CitationArchiving Sharing & Reuse for Publication Published Data Formats

10. Data Documentation Levels Preliminary Background Information Data Collection Publication and Sharing Preservation and Archiving

11. Basic Categories of Metadata Descriptive Structural Administrative –Technical –Preservation Module 3: Metadata

12. Metadata Schemas “…sets of metadata elements designed for a specific purpose, such as describing a particular type of information resource” (NISO, Understanding Metadata 2004; pg. 2).

13. Note on Standards

14. Some Sample Metadata Standards Ecological Metadata Language (EML) Data Documentation Initiative (DDI) Dublin Core (DC) Module 3: Metadata

15. What does metadata look like?

18. Readme Files.zip file of.txt file used as reference transcriptome in: Labib Rouhana, Ana P. Vieira, Rachel H. Roberts-Galbraith, and Phillip A. Newmark. (2012). PRMT5 and the role of symmetric dimethylarginine in chromatoid bodies of planarian stem cells. Development. LEGEND: Supplementary File 1. Reference pooled transcriptome for S. mediterranea. Reference transcriptome generated using default de novo assembly parameters in CLC Genomics Workbench (CLC Bio, Aarhus, Denmark) from the following databases: a S. mediterranea transcript discovery sequencing project (Blythe, et al 2010, PMID: 21179477), 454 sequencing reads from sexual S. mediterranea generated by our laboratory, maker and de_novo gene predictions from the S. mediterranea genome (Robb, et al 2008, PMID: 17881371; Cantarel, et al 2008, PMID: 18025269), and neuropeptide sequences (Collins, et al 2010, PMID: 20967238). 156,959 reads were assembled into 22,120 contigs, with 33,829 sequences not matching. The contigs and nonmatching sequences were joined into one library and renamed numerically in Galaxy (Giardine, et al 2005, PMID: 16169926).

19. Collecting and Sharing Metadata Controlled vocabularies Technical standards Module 3: Metadata

20. Controlled Vocabularies Help take the guess work out of choosing between: a preferred spelling; a scientific or popular term determining which synonym to use. Module 3: Metadata

22. Technical Standards ISO 8601 technical standard: YYYY (e.g. 1997) Year and month: YYYY-MM (e.g. 1997-07) Complete date: YYYY-MM-DD (e.g. 1997-07-16) Module 3: Metadata

23. Content Types MIME Internet Media types: Application Audio Image Model Multipart Message Text Video

24. Data Dictionary “Documentation of the names of entities used in a software application or database, including in each entry its definition (size and type), where and how it used, and its relationship to other data” (SAA Glossary).

25. Approaches to Creating Metadata Is there a disciplinary schema I should use? Could I use Dublin Core? Should I create my own schema?

26. Tool Examples Colectica Excel Rightfield

27. Module 3: Metadata

29. Best Practices Consult the Research Data Service! Consistent data entry is important – review your work and keep a data dictionary! Avoid extraneous punctuation Avoid most abbreviations Use templates and macros when possible Extract pre-existing metadata Use an established metadata standard whenever possible! Module 3: Metadata

30. Activity! What metadata schema will I use? –Disciplinary –Dublin Core –DIY

31. Campus Resources Library Resources: Research Data Service: http://researchdataservice.illinois.edu/http://researchdataservice.illinois.edu/ Scholarly Commons: http://www.library.illinois.edu/sc/index.htmlhttp://www.library.illinois.edu/sc/index.html Upcoming Workshops: Basics of Research Data Publication and Sharing: (2014-11-13T13:00/13:50-06:00) November 13, 2014 1:00pm – 1:50pm Main Library, Room 314 All Data Management Workshops: http://researchdataservice.illinois.edu/workshops/http://researchdataservice.illinois.edu/workshops/ All Savvy Researcher Workshops: http://illinois.edu/calendar/list/4068http://illinois.edu/calendar/list/4068

32. Thank You! Please fill out the one minute feedback paper!

33. Sources Silver, C. (2014, October 4). “Combining and Converting Qualitative and Quantitative Data in CAQDAS Packages: an Aid to Mixed Method Research.” Retrieved from http://www.surrey.ac.uk/sociology/research/researchcentres/caqdas/support/analytictasks/combining_and_convertin g_qualitative_and_quantitative_data_in_caqdas_packages_an_aid_to_mixed_method_research.htm http://www.surrey.ac.uk/sociology/research/researchcentres/caqdas/support/analytictasks/combining_and_convertin g_qualitative_and_quantitative_data_in_caqdas_packages_an_aid_to_mixed_method_research.htm Digital Curation Centre’s Disciplinary Metadata resource. http://www.dcc.ac.uk/resources/metadata-standards.http://www.dcc.ac.uk/resources/metadata-standards Hogrefe, K., Stocks, K. 2011. "The Importance of Metadata Standards." In The MMI Guides: Navigating the World of Marine Metadata. http://marinemetadata.org/guides/mdatastandards/stdimportance. Accessed March 22, 2013.http://marinemetadata.org/guides/mdatastandards/stdimportance Internet media type. (2014, September 6). In Wikipedia, the free encyclopedia. Retrieved from http://en.wikipedia.org/w/index.php?title=Internet_media_type&oldid=624395435 http://en.wikipedia.org/w/index.php?title=Internet_media_type&oldid=624395435 Lamar Soutter Library University of Massachusetts Medical School. “New England Collaborative Data Management Curriculum.” http://library.umassmed.edu/necdmc.http://library.umassmed.edu/necdmc Media Types. (2014, September 8). Internet Assigned Numbers Authority. Retrieved September 8, 2014, fromhttp://www.iana.org/assignments/media-types/media-types.xhtmlhttp://www.iana.org/assignments/media-types/media-types.xhtml Metadata. (2014, August 29). In Wikipedia, the free encyclopedia. Retrieved from http://en.wikipedia.org/w/index.php?title=Metadata&oldid=622031523http://en.wikipedia.org/w/index.php?title=Metadata&oldid=622031523

34. Sources, Continued Metadata, structural. Federal Agencies Digitization Guidelines Initiative Glossary. Retrieved from http://www.digitizationguidelines.gov/term.php?term=metadatastructural http://www.digitizationguidelines.gov/term.php?term=metadatastructural Monroe, R. xkcd: ISO 8601. Retrieved from https://xkcd.com/1179/https://xkcd.com/1179/ Monroe, R. xkcd: Standards. Retrieved from http://xkcd.com/927/http://xkcd.com/927/ National Information Standards Organization (NISO). 2004. Understanding Metadata. http://www.niso.org/publications/press/UnderstandingMetadata.pdf http://www.niso.org/publications/press/UnderstandingMetadata.pdf Neiswender, C. 2010. "Introduction to Metadata." In The MMI Guides: Navigating the World of Marine Metadata. http://marinemetadata.org/guides/mdataintro. Accessed April 1, 2013. http://marinemetadata.org/guides/mdataintro National Information Standards Organization (NISO). 2004. Understanding Metadata. http://www.niso.org/publications/press/UnderstandingMetadata.pdf http://www.niso.org/publications/press/UnderstandingMetadata.pdf Miller, Steven J. 2011. Metadata Resources: Selected Reference Documents, Web Sites, and Readings: https://pantherfile.uwm.edu/mll/www/resource.html https://pantherfile.uwm.edu/mll/www/resource.html Pearce-Moses, R. (2005). data dictionary. Glossary of Archival and Records Terminology. Society of American Archivists. Retrieved fromhttp://www2.archivists.org/glossary/terms/d/data-dictionaryhttp://www2.archivists.org/glossary/terms/d/data-dictionary