1. & #noiOnDemand If you are experiencing technical difficulties, please visit www.CandidateProject.org/help www.CandidateProject.org/help to read frequently asked webinar tech questions. Welcome! We will be starting the training session shortly. noi12.co/OnyC98

2. & #noiOnDemand EARLY VOTE & VOTE-BY-MAIL STRATEGY Trainer: Karen Gasper, Ohio Organizing Collaborative Facilitator: Hope Wood, NOI

3. & #noiOnDemand INTRODUCTIONS NOI On Demand You Norms

4. & #noiOnDemand FOLLOWING THE LAW ELECTIONS.NEWORGANIZING.COM

5. & #noiOnDemand FOLLOWING THE LAW WWW.AFJ.ORG

6. & #noiOnDemand AGENDA What is Early Vote & VBM? Why do we do it? Creating a Early Vote Plan -Timeline -Targeting -Programming Next Steps, Q&A

7. & #noiOnDemand MEET YOUR TRAINER Karen Gasper Civic Engagement Director Ohio Organizing Collaborative

8. & #noiOnDemand & WHAT IS EARLY VOTE AND VOTE-BY-MAIL?

9. & #noiOnDemand EARLY VOTE 1.By mail via absentee ballot – Voting by mail and voting by absentee ballot are the same thing. – Voters mail in a absentee ballot request form and are mailed a ballot before the election that they must fill out and mail back in. 2.In person at Early Vote Locations – Set by state law – Voters can vote in person at designated locations – Early vote time period set by state law

10. & #noiOnDemand VOTING BY MAIL WITH ABSENTEE BALLOT – In certain states, voters are allowed to vote absentee by mail for any reason.  Encouraging voters to vote by mail helps us by: Making it more likely an infrequent voter will cast a ballot Decreasing the number of doors we need to hit before Election Day Providing opportunities for people to vote who cannot vote during the week

11. & #noiOnDemand VOTING BY MAIL WITH ABSENTEE BALLOT VOTER Election Administration (Board of Elections, Clerks Office, Supervisor of Elections, etc) STEP 1: Voter mails absentee ballot application to election administration. STEP 2: Election administration mails absentee ballot to voter. STEP 3: Voter mails completed ballot to election administration.

12. & #noiOnDemand & CREATING YOUR EARLY VOTE & VBM PLAN

13. & #noiOnDemand Timeline Targeting Programming YOUR EARLY VOTE PLAN

14. & #noiOnDemand Research – state early vote laws, directives, deadlines & data collection Meetings – meet with your jurisdiction’s elections official(s) Planning – budget, target universe(s), calendar out mail, phones & door to door contact and early vote events TIMELINE

15. & #noiOnDemand CREATING YOUR VOTER CONTACT PLAN: TIMELINE

16. & #noiOnDemand CREATING YOUR VOTER CONTACT PLAN: TIMELINE

17. & #noiOnDemand CREATING YOUR VOTER CONTACT PLAN: TIMELINE

18. & #noiOnDemand CREATING YOUR VOTER CONTACT PLAN: TIMELINE

19. & #noiOnDemand CREATING YOUR VOTER CONTACT PLAN: TIMELINE

20. & #noiOnDemand Timeline Targeting Programming YOUR EARLY VOTE PLAN

21. & #noiOnDemand TARGETING: WHO MIGHT NOT SHOW? Seniors Students/Youth Rising American Electorate “Drop Off Voters”

22. & #noiOnDemand WHAT’S A UNIVERSE? A GROUP OF PEOPLE WHO SHARE COMMON CHARACTERISTICS: Geography Gender Age Race/Ethnicity Voting History Consumer Data Party Affiliation

23. & #noiOnDemand WHOM DO WE CONTACT? SUPPORT AGAINSTUNKNOWNSUPPORTER VOTE HISTORY FREQUENT Low support High turnout Unknown support High turnout High support High turnout SPORADIC Low support Medium Turnout Unknown support Medium turnout High support Medium turnout NEVER Low support Never turnout Unknown support Never turnout High support Never turnout NEW Low support New voters Unknown support New voters High support New voters

24. & #noiOnDemand WHOM DO WE CONTACT? SUPPORT AGAINSTUNKNOWNSUPPORTER VOTE HISTORY FREQUENT XPERSVOL SPORADIC XPERSGOTV NEVER XXX NEW XPERS VR & GOTV

25. & #noiOnDemand Timeline Targeting Programming YOUR EARLY VOTE PLAN

26. & #noiOnDemand Sandwich One –Robo/postcard – letting people know to expect their VBM application –Mail out VBM applications/coordinate with mailing dates of election administration –Live call walking people through filling out and sending in application Sandwich Two – People who have ballots –Postcard to people with ballots urging them to send it in –Door knock on homes with ballots – target by precincts with highest number of ballots –Live phone call to homes with ballots PROGRAMS – MAIL SANDWICH PROGRAM

27. & #noiOnDemand Things to know –Can you provide postage paid envelops for VBM applications? –Will election officials provide postage for ballots? –Are their locations where ballots can be turned in other than via mail? –Can you handle ballots in your state? VBM SANDWICH PROGRAM

28. & #noiOnDemand SAMPLE MAIL

29. & #noiOnDemand SAMPLE SCRIPT

30. & #noiOnDemand Partners – churches, non- profit organizations, student groups Planning meetings, budget, legal rules and turnout plan Church bulletins, partnership with local radio stations, mailings/robos calls Earned media strategy EARLY VOTE IN PERSON

31. & #noiOnDemand REVIEW What is Early Vote & VBM? Why do we do it? Creating a Early Vote Plan -Timeline -Targeting -Programming Next Steps, Q&A

32. & #noiOnDemand & #noiOnDemand QUESTIONS?

33. & #noiOnDemand Evaluation

34. & #noiOnDemand WHAT’S NEXT: NEXT WEEK Early Vote & Vote-by-Mail Week – September 24 – 28 Early Vote & Vote By Mail Strategy – Monday Early Vote & Vote By Mail Data – Tuesday - W e’ll discuss the importance of maintaining accurate and up-to-date Early Vote Data, tools to manage and use data about early voters, and how to understand and analyze data about early voters. Leading Great Early Vote and Door to Door Events – Wednesday - We'll cover the basics of organizing effective early vote actions, including rallies, marches, and door-to-door events, as well as creating a weekly campaign schedule to include early vote events. Early Vote Online Tools – Thursday - We'll discuss ways to use New Media to drive your early vote program, and preview some tools you can use to boost your program this fall. Online Fundraising – Friday - This session covers best practices in raising money online for campaigns and non-profits..

35. & #noiOnDemand & #noiOnDemand Interdependent Leadership (aka the Snowflake Model) Interdependent Leadership https://act.neworganizing.com/donate/NOD_Donate_08-2012/ HOW CAN I SUPPORT NOI ON DEMAND?

36. & #noiOnDemand WWW.NEWORGANIZING.COM/TOOLBOX