1. 1 Sidney-Pacific 2003-2004 House Government Afternoon Session Offices May 31, 2003 - Endicott House

2. 2 Office of Resources May 31, 2003 - Endicott House

3. 3 Office of Resources Goals of office Handbook of resources Policies over resources Recruiting Events Goals of office Handbook of resources Policies over resources Recruiting Events

4. 4 Goals of Office Make residents aware of resources available Make residents know who to contact and make those contact info readily available Bulletin board on line – maintain a list of issues raised, keep track of issues resolved, discussion groups Orientation guide – incorporate office info Make residents aware of resources available Make residents know who to contact and make those contact info readily available Bulletin board on line – maintain a list of issues raised, keep track of issues resolved, discussion groups Orientation guide – incorporate office info

5. 5 Handbook of Resources Online list of resources – keeps track of all resources, up to date Policies over resources Who’s responsible for what – one page “Idiot guide” When things are broken - follow guidelines, standard format, protocol Online list of resources – keeps track of all resources, up to date Policies over resources Who’s responsible for what – one page “Idiot guide” When things are broken - follow guidelines, standard format, protocol

6. 6 Events Sponsor, subsidize, advertising Flow chart, check lists, on how to get things done. Sponsor, subsidize, advertising Flow chart, check lists, on how to get things done.

7. 7 Roles and Responsibilities To building and to fellow officers Support to others in using resources Visible signs on officer contact info, standardized template for all resources To building and to fellow officers Support to others in using resources Visible signs on officer contact info, standardized template for all resources

8. 8 Recruiting Work with publicity chair How? – on signs, posters, maintain contact list of attendees at events, SP- TV, survey during orientation, bulletin boards “Master” orientation event where everybody comes One dedicated board for government – event highlights Advertise s-p.mit.edu Work with publicity chair How? – on signs, posters, maintain contact list of attendees at events, SP- TV, survey during orientation, bulletin boards “Master” orientation event where everybody comes One dedicated board for government – event highlights Advertise s-p.mit.edu

9. 9 Office of Residential Life May 31, 2003 - Endicott House

10. 10 Office of Residential Life Goals Orientation Events Recruitment Retain the recruited Goals Orientation Events Recruitment Retain the recruited

11. 11 Goal Be most visible among the residents Provide the means for creating a community –Parties –Cultural events –Outings –Athletics Attempt to create traditions Be most visible among the residents Provide the means for creating a community –Parties –Cultural events –Outings –Athletics Attempt to create traditions

12. 12 Orientation Make plans in early June. Recruit early Variety of events Cross dorm activities –Social –Athletic –Cultural Make plans in early June. Recruit early Variety of events Cross dorm activities –Social –Athletic –Cultural

13. 13 Events Outing events Cultural events –Treasure hunt –MFA trip BBQs and Dance party Outing events Cultural events –Treasure hunt –MFA trip BBQs and Dance party

14. 14 Recruitment Retaining the Committee Start early Hand out the tasks early and set deadlines Keep up to date with the progress Train the recruited residents Keep a list of the committee members on the web –Make this list visible Acknowledge their help Create a reward mechanism –Resident points –Gift Certificates Start early Hand out the tasks early and set deadlines Keep up to date with the progress Train the recruited residents Keep a list of the committee members on the web –Make this list visible Acknowledge their help Create a reward mechanism –Resident points –Gift Certificates

15. 15 Teamwork Close working relationship with –Office of Resources Facilitate the organization of events Have Access to the available resources –Office of information Publicity –Office of President Sponsorship –Hall Councilors Informing residents on a more personal basis Close working relationship with –Office of Resources Facilitate the organization of events Have Access to the available resources –Office of information Publicity –Office of President Sponsorship –Hall Councilors Informing residents on a more personal basis

16. 16 Hall Councilors May 31, 2003 - Endicott House

17. 17 Hall Councilors Block party Weekly or biweekly hall study breaks Rotating events between floors (2 HCs at a time organize a weekly party on their floor; 7 week cycle of inter-floor activities) Hall contests Offer incentives to attend events Pooling of resources B uying common stuff Hall events section in S-P Anno (master hall event list) Block party Weekly or biweekly hall study breaks Rotating events between floors (2 HCs at a time organize a weekly party on their floor; 7 week cycle of inter-floor activities) Hall contests Offer incentives to attend events Pooling of resources B uying common stuff Hall events section in S-P Anno (master hall event list)

18. 18 Accessibility/Personalization Contact new residents before the school year starts Help people move in Force the residents to meet HCs by having them pick up lease from HCs Knocking on doors? Send personalized emails? Calling your residents/leaving messages? Database of students – birthdays Delegate small responsibilities to residents Contact new residents before the school year starts Help people move in Force the residents to meet HCs by having them pick up lease from HCs Knocking on doors? Send personalized emails? Calling your residents/leaving messages? Database of students – birthdays Delegate small responsibilities to residents

19. 19 Accessibility/Personalization Office hours Mailboxes for suggestions Bulletin boards (next to elevators) Central bulletin board with pictures, announcements Office hours Mailboxes for suggestions Bulletin boards (next to elevators) Central bulletin board with pictures, announcements

20. 20 Role as Representatives Know about complaints and get feedback from other officers Reforming decision making process in House Council to account for democratic process Agenda items Time frames Monthly hall business meetings Know about complaints and get feedback from other officers Reforming decision making process in House Council to account for democratic process Agenda items Time frames Monthly hall business meetings

21. 21 Recruitment Keeping residents informed Make use of bulletin boards Supporting other committees Keeping residents informed Make use of bulletin boards Supporting other committees