1. Food Quality and Standards Service Food and Agriculture Organization of the United Nations Assessing the Capacity Building Needs of National Food Control Systems New FAO Tools Dr. Maya Piñeiro, Ph.D. Senior Officer /Group leader

2. Presentation Introduction. General approach and concepts used in both tools. Guidelines to assess capacity building needs. Quick Guide to assess capacity building needs. Examples/case studies. Conclusions.

3. Assessing needs: an initial step in the capacity building process Consultation and dialogue with stakeholders Food safety capacity building strategy Food safety capacity building activities Negotiate resources (external / internal) External support (advice, resources, etc.) Capacity Building Needs Assessment Review and analyse existing food safety capacity Define the desired future of the food safety system Identify capacity gaps and needs for food safety Consultation and dialogue with stakeholders

4. Two new FAO tools to assess capacity building needs Strengthening national food control systems Guidelines to assess capacity building needs, 2006 A Quick Guide to assess capacity building needs,2007

5. Guidelines to assess capacity building needs Address each of the key components of a national food control system. Contain five in-depth modules. Modules may be used separately or together. Different starting points depending on country conditions and needs.

6. Quick Guide to assess capacity building needs Addresses the food control system as a whole. Guidance to quickly assess needs across the entire system. May be used alone or in association with the Guidelines.

7. Target Audience 1.Government agencies / officials involved in food safety: Agriculture Laboratories Health Inspectorates Trade Industry Standards organizations, etc. 2.External agencies and consultants supporting food safety capacity building activities.

8. Approach to identify capacity building needs Current situation Desired future improved situation Capacity building needs

9. Analytical framework: levels and dimensions of capacity Food Safety System / Framework Level Organization Level Individual Level Socio- economic and political environment Trade and market environment Governance Education

10. Analytical framework (2) LevelDimensions of Capacity System Level Policy framework Legal framework Organizational arrangements Coordination and communication Organization Level Mandate Structure / culture / competencies Processes Human resources Financial resources Information resources Infrastructure, etc.

11. Key features Recognition of differences across countries. Participatory methodology for self- assessment. Step-by-step advice to do a capacity building needs assessment. Templates, tools, practical examples and scenarios. Tips and suggestions.

12. Openness and willingness to consult widely. Involve stakeholders from farm-to-fork. Transparent process. Opportunity to learn. Document the findings. Different options – no one right answer. General principles of use

13. Guidelines to assess capacity building needs (1) Five Modules 1.Food legislation 2.Food control management 3.Food inspection 4.Food analysis laboratories 5.Information, education and communications

14. Each module: provides a step-by-step process to assess capacity building needs; sums up relevant internationally-accepted benchmarks; incorporates a needs assessment matrix; includes various surveys, templates, resources and tools that are tailored to the module in question. Guidelines to assess capacity building needs (2)

15. An example: Food Inspection Module A guide to conduct a document review for food inspection. Sample questions for focus group discussions with food inspectors and food enterprises. A SWOT Analysis scenario for food inspection. A template for a situation analysis report. An agenda for a needs assessment workshop on food inspection. Guidelines to assess capacity building needs (3)

16. Expected outputs: Situation analysis of existing capacity of one or more components of the national food control system. Medium-term vision of one or more components of an improved food control system. Identification of capacity building needs and options to address them. Guidelines to assess capacity building needs (4)

17. Focuses on: food safety outcomes and performance from perspective of different stakeholders; country context for food safety (including drivers and constraints to change); outputs, components and characteristics of the national food control system as a whole. Quick Guide to assess capacity building needs (1)

18. Five step process: 1.Agree on goals, objectives, process 2.Review existing performance 3.Describe desired future improved situation 4.Identify capacity building needs 5.Define and review options to address identified needs Quick Guide to assess capacity building needs (2)

19. Quick Guide to assess capacity building needs (3) Each step incorporates: 1.Key questions to focus information collection and analysis. 2.Practical tips and suggestions to guide those applying the tool. More detailed guidance (surveys, checklists, etc.) are included in the annexes

20. Step 2: Review existing capacity and performance Step 3: Describe desired future (improved) food control system Step 4: Identify and prioritize capacity building needs Step 5: Define and review options to address identified needs Step 1: Agree on goals, objectives, process Capacity Building Action Plan Situation Analysis Goals & Objectives Terms of Reference Needs & Priorities Quick Guide (4): Expected outputs

21. Benefits of use o Support formulation of medium-terms goals and objectives. o Design tailored activities and programmes to strengthen capacity of the food control system. o Increase focus on food safety. o Identify areas for inter-agency cooperation and coordination. o Help to attract new sources of funding.

22. Principles that guide our work Tailor activities to country priorities, needs and conditions. Build on existing strengths and resources. Integrate science and risk analysis at all levels. Involve all relevant stakeholders from farm-to- table. Encourage technical cooperation between developing countries. Work with other international partners.

23. c apacity building needs assessment: c apacity building needs assessment: an essential first step Enables capacity building activities to be tailored to diverse country conditions. Enhances ability to plan, implement and monitor programmes in the area of food safety and quality. Improves the use of available resources. Increases awareness on multidimensional nature of food safety and quality, and complementarities of stakeholders roles. Helps to attract additional funding and resources. Contributes to organizational learning.

24. Capacity building requires a careful identification, analysis and prioritization of needs However, in several countries needs assessment experience is limited Plus, needs assessment is a complex process that is often influenced by competing priorities, competition for resources, political considerations, inadequate information, etc. Capacity building needs assessment: Capacity building needs assessment: challenges

25. Next steps Continued use of both tools in projects implemented by FAO and other agencies (e.g. FAO TCPs, WTO Standards and Trade Development Facility, Norway PCA, WB). Training users and facilitators in use of both tools Use to develop national action plans and strategies for food safety programs

26. Examples of TOT workshops FAO Sub-regional Workshop for East Africa - Strengthening National Food Control Systems Organized in collaboration with the Tanzania Bureau of Standards (TBS) 4–8 December, 2006, Bagamoyo, Tanzania FAO International Training Workshop - Assessing the Capacity Building Needs of National Food Control Systems 28 November - 1 December 2006, Rome, Italy FAO/STDF/FSANZ Regional Workshop on assessing food safety capacity building needs November 2007, Beijing, China

27. Examples of national action plans and strategies for food safety programs Tanzania, Kenya, Uganda Dominican Republic, Ecuador, Panama, El Salvador, Haiti, Cambodia, Vietnam, Laos PDR Benin, Cameroon, Myanmar (STDF)

28. Questions? For more information: FAO Food Quality and Standards Service http://www.fao.org/ag/agn/agns/ Food safety capacity building http://www.fao.org/ag/agn/agns/capacity_en.asp Guidelines to assess capacity building needs ftp://ftp.fao.org/docrep/fao/009/a0601e/a0601e00.pdf Quick guide to assess capacity building needs ftp://ftp.fao.org/docrep/fao/010/a1142e/a1142e00.pdf