1. April, 2004PAR Sub-Practice Meeting, Bratislava 1 Launching the Public Administration Reform Sub-practice Community Kim Henderson – kim.henderson@undp.orgkim.henderson@undp.org Knowledge Network Facilitator for Democratic Governance BDP/DGG, New York

2. April, 2004PAR Sub-Practice Meeting, Bratislava 2 Outline Knowledge Management - where have we been and where are we going? The PAR sub-practice community – where does it fit? Becoming a sub-practice community: tools and principles?

3. April, 2004PAR Sub-Practice Meeting, Bratislava 3 KM where have we been and where are we going? Introduced concepts of knowledge management Established the Practice Architecture Set up and are now restructuring the SURFs Established Global Knowledge Networks Begun codification and collection Focus on “Connection”

4. April, 2004PAR Sub-Practice Meeting, Bratislava 4 KM where have we been and where are we going? Consolidation and reflection “The objective now is to further align UNDP’s organisational reality with the vision set forward by the Administrator’s business plans and operationalised in the MYFF.” Knowledge Management Roadmap Development Process

5. April, 2004PAR Sub-Practice Meeting, Bratislava 5 KM where have we been and where are we going? “UNDP needs systematic processes for gathering distilling, organizing, finding, and presenting information in ways that improve staff understanding in key substantive and administrative areas and that allow the organization to operate more efficiently, gain insight and understanding from its far-ranging experience on the ground in 166 countries and turn this understanding into a competitive advantage in the development marketplace – all with the aim of using knowledge to further human development.”

6. April, 2004PAR Sub-Practice Meeting, Bratislava 6 KM where have we been and where are we going? The Roadmap sets out a strategy for how to do this…at it’s simplest… When a project finishes, find out – What did you learn? Who learned it? How can you share it? How can you repeat it? ? …and improve it?

7. April, 2004PAR Sub-Practice Meeting, Bratislava 7 KM where have we been and where are we going? The Intention is to: Be more effective Save time (do less work) Promote collaboration Know more

8. April, 2004PAR Sub-Practice Meeting, Bratislava 8 KM where have we been and where are we going? Proposed “Knowledge” Tools: 1.How-to Guide to Project Design 2.Global Project Database 3.“Best Experts and Institutions” Roster 4.Policy Positions 5.Comparative Experiences

9. April, 2004PAR Sub-Practice Meeting, Bratislava 9 KM where have we been and where are we going? Proposed Capacity Investments: 1.Content Management 2.Systems and Tools 3.Staff Policy 4.Networks and Communities 5.Technology Infrastructure Connection and Collection

10. April, 2004PAR Sub-Practice Meeting, Bratislava 10 The PAR sub-practice community – where does it fit? A key feature of connection is the Practice Architecture and COP The Practice Architecture is essentially a decentralization of responsibilities that focus on 10 key objectives: Management, agenda setting, community building, knowledge management, professional development, policy development, advocacy, communications, partnership building and resource mobilization

11. April, 2004PAR Sub-Practice Meeting, Bratislava 11 Becoming a sub-practice community: tools and principles ? Practices are communities of people from across the organization collaborating in an area of common interest A sub-practice is community that forms around a specific topic within a Practice area, because the narrower topic allows for more meaningful collaboration (e.g., PAR) Sub-practices engage in the same kinds of activities as Practices – narrower focus

12. April, 2004PAR Sub-Practice Meeting, Bratislava 12 Becoming a sub-practice community: tools and principles ? Who participates in a sub-practice? Dedicated thematic experts - BDP staff in both HQ and SURFs wo work in Practitioners – eg CO Focal points Bureaux and other Practice Members

13. April, 2004PAR Sub-Practice Meeting, Bratislava 13 Becoming a sub-practice community: tools and principles ? What are the fundamental sub-practice principles? No fixed organizational structure, and small dedicated staff Practitioner participation encouraged for long- term career success Nature of participation self-determined and driven by professional interest and entrepreneurial values - Strategic role, not just reactive support. Stakeholder-driven (based on programme country needs, partner interests, and corporate mandates

14. April, 2004PAR Sub-Practice Meeting, Bratislava 14 Becoming a sub-practice community: tools and principles ? What does a sub-practice do? Shares comparative practices and builds practical techniques/tools for supporting substantive concerns Builds strategic and long-term support among regional governance focal points through the identification of the community Systematically setting and acting on strategic priorities Fulfills a wider range of organizational responsibilities beyond knowledge sharing, including advocacy, partnership building, and professional development Facilitates communication beyond e-mail

15. April, 2004PAR Sub-Practice Meeting, Bratislava 15 Becoming a sub-practice community: tools and principles ? What tools are available to support the sub-practice? In addition to those outlined in the Knowledge Roadmap Process a number of tools are already available… the sub-practice community should also focus on innovating to identify whether these or others meet it’s needs and can develop new tools…

16. April, 2004PAR Sub-Practice Meeting, Bratislava 16

17. April, 2004PAR Sub-Practice Meeting, Bratislava 17 Practice Notes Partners Experts Discussions Focal Point Analytical papers Funding sources Publications Project Documents SRF/ Country info Success Stories Best Practices Etc… Development Gateway

18. April, 2004PAR Sub-Practice Meeting, Bratislava 18 Becoming a sub-practice community: tools and principles ? What do we want our sub-practice community to do? Who are we? Objectives Identity Issues Tools – Diagnostic/Primers? Outputs Roles