1. WELCOME GIPWoG October 5 th 2005 www.itl.nist.gov/div895/gipwog/index.html

2. Agenda Introduction – GIPWoG survey results Report from Imation on research into Archival System National Digital Newspaper / Trusted Digital Repository Initiative Future Digital System Electronic Records Archive (ERA)

3. GIPWoG G overnment I nformation P reservation Wo rking G roup GIPWoG mission: –To provide government agencies with information to make informed decisions for using optical storage technologies in digital data storage or preservation strategies. GIPWoG Goals –Act as a liaison/meeting place between government users and the optical storage technology industry. –Inform government users of the current state-of-the-art in optical storage technology. –Highlight optical storage technology research relevant to government users. –Serve as a forum for government users to share digital data preservation issues and strategies.

4. GIPWoG Agency Participation Agencies –DoD –GPO –GSA –LoC –NARA –NASA –NGA Agencies –NIST –U.S. Census Bureau –U.S. Courts –USGS –EPA –NIH –NOAA –NTIS

5. GIPWoG Activities Quarterly sessions –Several agencies meet to hear presentations and discuss digital preservation. –Introduce agencies to: Blue Laser, Holographic, next generation storage ERA, FDS, TDR/NDN etc. Examples of effective implementation of optical media in storage/distribution (USGS) Conceptual solutions for consideration (Imation, etc) –Industry “ media longevity ” presentation series –NIST research updates (longevity, compatibility etc) –Identify key issues for agencies and organize the research to address it (LoC – DVD longevity). –Outreach (OSTA, DVDA) –Determine needs of the agencies (Digital Media Survey).

6. Digital Media Survey But how long is long enough? –A stated longevity requirement will give the industry a solid target to aim for. ‘ Forever ’‘ Forever ’ is of little practical use to guide the manufacturers. The greater the requirement, the lesser the chances of a solid guarantee. CommoditizationCommoditization of the CD and DVD recordable market means that higher quality products cannot compete with poorer (and cheaper) products. –A stated longevity will give agencies control and certainty over preservation strategies Time between migration not too long (save data) and not too short (save money). “ Our media lasts UP TO 200 years ”“ Our media lasts UP TO 200 years ” is of no use if they MAY also fail after 5 or 10 years.  Knowing helps both the Industry and the Customer!!!

7. Survey Questions Is there a period of time that you consider ideal, required or necessary for the longevity of storage media? Options: 20, 25, 30, 35, 40, and 40+ years. Would you specify a label or logo that indicates a product meets this longevity requirement when purchasing for long-term storage applications? Options: Yes, No, Not sure.

8. Survey Results (Government) Specified Longevity in Years % of Valid Responses

9. Survey Results (Government) Would Label be Specified for Purchasing? % of Valid Responses

10. Survey  Recommendations To Media Manufacturers: -Aim for 100 years with high certainty. -Agencies seem to be prepared to pay for the comfort of having non-commodity products. -How much? To Industry/Standards Bodies/Government: -Develop very robust method to determine if media meets this minimum lifetime. -Sponsor a ‘ Archival Grade ’ logo to be clearly associated with media that meets this minimum lifetime criteria.

11. Thank you for coming Thanks to the Library of Congress Where next? If your agency would like to host a GIPWoG meeting, please contact gipwog@nist.gov What else? If GIPWoG can be of assistance to your agency, please contact gipwog@nist.gov