1. Managing your website in OpenCMS Yvonne Aburrow Web Services Team

2. What? Websites will be moving to a new integrated location, which you can edit from anywhere on the web Websites will be moving to a new integrated location, which you can edit from anywhere on the web Instead of editing the files in Dreamweaver and viewing them in your browser, you can edit and view via your browser Instead of editing the files in Dreamweaver and viewing them in your browser, you can edit and view via your browser This system will make it easier for non- technical people to contribute content, and for maintainers to organise it This system will make it easier for non- technical people to contribute content, and for maintainers to organise it

3. What is a content management system? A content management system or CMS is software that enables websites to be managed easily and effectively. It allows pages to be created and updated quickly. A content management system or CMS is software that enables websites to be managed easily and effectively. It allows pages to be created and updated quickly. Page designs are based on master templates. Each page does not have to be designed from scratch, saving time and effort. Page designs are based on master templates. Each page does not have to be designed from scratch, saving time and effort. A CMS also keeps the previous version(s) of all the files that you have changed. A CMS also keeps the previous version(s) of all the files that you have changed. It allows control over who can publish content. It allows control over who can publish content.

4. The departmental website team Edit and publish content contributed by other members of the department Edit and publish content contributed by other members of the department Ensure that content is written in plain English and conforms to best practice for web writing Ensure that content is written in plain English and conforms to best practice for web writing Ensure that content is published to the correct place within the information architecture of the site Ensure that content is published to the correct place within the information architecture of the site Review the site's content on a regular basis to see what needs to be added or changed Review the site's content on a regular basis to see what needs to be added or changed

5. The rest of the department Is responsible for content on the website that is related to their area of work Is responsible for content on the website that is related to their area of work Contribute content to the site (which will be reviewed by the departmental website team before it is published) Contribute content to the site (which will be reviewed by the departmental website team before it is published) Contributor Editor Publish Workflow

6. Information architecture - page view Each section on the main menu bar has a different sub- menu associated with it Each section on the main menu bar has a different sub- menu associated with it The content sections were arrived at by a card-sorting exercise with users The content sections were arrived at by a card-sorting exercise with users There are three levels of content (the maximum is four) There are three levels of content (the maximum is four) The header section and sub-menus are stored in a different area of the CMS. If you need to change them, you will need extra training. The header section and sub-menus are stored in a different area of the CMS. If you need to change them, you will need extra training.

7. Information architecture - plan view The site navigation is structured on a strict hierarchy - you can only get to certain sections via the link on the main menu The site navigation is structured on a strict hierarchy - you can only get to certain sections via the link on the main menu This makes it easier to organise the content - all you need to do is to decide which category it falls into, and stick to it This makes it easier to organise the content - all you need to do is to decide which category it falls into, and stick to it If you need to add a new category to the main menu, please consult with the Web Services Team If you need to add a new category to the main menu, please consult with the Web Services Team

8. OpenCMS site view This file is red because it has been modified This file is blue because it has been newly created

9. The pop-up menu You can left- or right-click to get the pop-up menu. You can left- or right-click to get the pop-up menu. Edit page and Properties are the most commonly used Edit page and Properties are the most commonly used

10. Resources Tutorials Tutorials Tutorials Site management Site management Site management Site management Content contribution Content contribution Content contribution Content contribution University style guides: University style guides: Writing for the web Writing for the web Writing for the web Writing for the web Punctuation and capitalisation etc Punctuation and capitalisation etc Punctuation and capitalisation etc Punctuation and capitalisation etc Grammar reference Grammar reference Grammar reference Grammar reference