Presentation is loading. Please wait.

Presentation is loading. Please wait.

Initial Unit Reserve Coordinator & Supervisor Training

Similar presentations


Presentation on theme: "Initial Unit Reserve Coordinator & Supervisor Training"— Presentation transcript:

1 Initial Unit Reserve Coordinator & Supervisor Training
4/22/2017 Initial Unit Reserve Coordinator & Supervisor Training COMM: (478) DSN: Pin: HQ RIO/IRI Integration Cell 3 Sep 2015 Hello, we are HQ RIO’s newly established Integration Cell. Our team consists of SMSgts Soto and Henry, MSgts Sandoval and McDonald, SSgts Walton and Beutel & SrA King. Our primary responsibility is training & educating the active component Unit Reserve Coordinators, supervisors, IRs, commanders/directors and other stakeholders on Individual Reserve (IR) Management. Today, we’re focusing on you, the newly appointed Unit Reserve Coordinator. Our objective is to fill your toolbox with the necessary tools to fully assist your IRs.

2 Overview HQ RIO/CC Responsibilities Mission/Vision USAF Org Structure
4/22/2017 Overview HQ RIO/CC Responsibilities Mission/Vision USAF Org Structure DET/OL Locations IR Definition Participation Requirements IR Readiness RPA/MPA Tour Requirements Responsibilities Personnel Programs Reserve Pay Travel & DTS IR Orientation Hot Topics Support & Tools Please take a moment to review the overview of topics we’ll discuss today.

3 HQ RIO/CC: Responsibilities
Standardize management of IRs; this includes Individual Mobilization Augmentees (IMA/Category B), Participating Individual Ready Reserve (PIRR/Category E) personnel and Mobilization Assistants (MAs) Provides IRs a chain of command, with accountability through ARPC to the AFRC/CC Supports Active Component (AC) with education & training on IR management to ensure full integration/utilization of IRs Maintains concurrent ADCON w/AC commanders The HQ RIO/CC, Colonel Carolyn A. Stickell, along with each detachment commander and active component commander, share ADCON over 7,200 Individual Reservist. Your unit commander’s have full OPCON of each IR assigned or attached to your organization. HQ RIO and it’s detachments implement standardized management practices for every organization with an IR assigned or attached. We provide a chain of command, with accountability through HQ ARPC all the way to Lt General Jackson, AFRC/CC. The Integration Cell supports the active component through education and training regarding IR management and total force integration. Col Carolyn Stickell

4 HQ RIO Mission/Vision 4/22/2017
Our mission and vision clearly define the purpose of the Individual Reservist. The HQ RIO commander and active duty commanders share ADCON over the IRs. Together, we must ensure our IR populace is ready for the call to meet Air Force and combatant commander requirements. OPR: RIO/CCE

5 Force Generation Center
4/22/2017 USAF AMC AFMC AETC ACC AFRC 4AF 10AF Force Generation Center 22AF ARPC CONT’D USAFE PACAF AFSOC AFGSC AFSPC USAF Structure Air Force org structure follows specific management principles, outlined in AFI The intent of this slide is to give you, a visual of how and where, “Air Force Reserve Command” fits into this structure. AFRC is one of the ten Major Commands; broken down into 3 NAFs and 2 NAF-equivalents. AFRC has shared ADCON as well as a vested interest in each IR and active component MAJCOM.

6 MAJCOMs by DET/OL ARPC HQ RIO
- Orders Writer Cell - Integration Cell - Reserve Pay Office - IMA Travel (Dobbins) Det 2 PACOM PACAF ALCOM USFJ USFK JIOC IR pop:426 Det 3 AFSPC NORAD NORTHCOM STRATCOM AFGSC USAFA IR Pop: 1417 OL-0BAR Barksdale, LA OL-0OFF Offutt, NE STRAT Det 4 TRANSCOM AMC AETC AFPC AFSFC AFMC AFISRA IR Pop: 1718 OL-0JBR JBSA Randolph, TX OL-00WP Wright Patterson, OH Det 5 HC JA Med HO AFRC IR Pop: 1678 Det 6 CENTCOM SOCOM SOUTHCOM AFCEC AFSOC ACC IR Pop: 1232 OL-0HUR Hurlburt, FL OL-0JBL JB Langley-Eustis, VA Det 7 AFR Mas HAF OSD Joint Staff Defense Agencies AF Agencies OSI IR Pop: 1732 OL-0PNT Pentagon, DC MA Det 8 EUCOM USAFE- AFRICOM AFAFRICA NATO IR Pop: 318 OL-0RAM Ramstein, GE USAFE HQ RIO OL-0ROB Robins, GA Temp JB Pearl Harbor-Hickam, HI JB Anacostia Bolling, DC Patch Barracks USAG Stuttgart, GE Peterson, CO Scott, IL Robins, GA MacDill, FL Air Reserve Personnel Center (ARPC) is a NAF equivalent falling directly under AFRC. HQ Readiness & Integration Organization is a wing-equivalent falling directly under ARPC. All 7200 IRs fall under HQ RIO. We are made up of: 7 detachments, 8 operating locations and our headquarters. Each IR is assigned and attached to one of these detachments. The assigned AC MAJCOM determines the servicing detachment.

7 DET/OL Locations 4/22/2017 DET 4 OL: WRIGHT PATTERSON OH
DET 4: SCOTT IL DET 3 OL: OFFUTT NE DET 7: JBAB DC OL: PENTAGON DET 6 OL: JB LANGLEY-EUSTIS VA HQ RIO: BUCKLEY CO DET 3: PETERSON CO DET 5 ROBINS GA (JA, HC, HO, SG) DET 3 OL: BARKSDALE LA Here’s a layout of the geographic locations for each detachment and operating location: DET 2 – JB Pearl Harbor-Hickam DET 3 – Peterson AFB, CO OL: Barksdale AFB, LA OL: Offutt AFB, NE DET 4 – Scott AFB, IL OL: Wright Patterson AFB, OH OL: Randolph AFB, TX DET 5 – Robins AFB, GA DET 6 – MacDill AFB, FL OL: Hurlburt Field, FL OL: JB Langley-Eustis VA DET 7 – JB Anacostia Bolling, DC OL: Pentagon DET 8 – Stuttgart, Germany OL: Ramstein AFB, Germany DET 6: MACDILL FL OL: HURLBURT FLD FL DET 2: JB PEARL HARBOR-HICKAM HI DET 8: STUTTGART GER. OL: RAMSTEIN GER. DET 4 OL: JB SAN ANTONIO TX OPR: RIO/CCE

8 What is an “Individual Reservist?”
4/22/2017 What is an “Individual Reservist?” Reserve member assigned/attached to an active duty unit for training & surge capability AD unit is responsible for accountability, trng, admin supt, mobilization & readiness Individual Reservist Annual Participation Requirements: - Reserve Section Code (RSC) “MC” - 24 IDTs; 12 AT - Training Category “B” (Cat B) - IDTs & AT funded by AFRC - Reserve Section Code (RSC) “ME” - 48 IDTs; 12 AT - Reserve Section Codes (RSC) “MT”, “MX”, “NC”, or “ND” - Participating Individual Ready Reserve (PIRR) - No paid Annual Tour - Training Category “E” (Cat E) - Earn points by IDTs, ECI, MPA/RPA (RPA is very restricted for PIRRs) - Ref slide 17 for more info on PIRR IRs are Reserve members assigned and attached to active duty organizations for training purposes. Their sole purpose is to augment active duty when deployed, or to deploy and mobilize themselves to meet combatant commander requirements. They operate on a very flexible schedule. Their annual participation requirements are outlined here; these requirements are determined by their assigned 2-digit Reserve Section Code (or RSC). This can be found on the AF Form 1288, the Reserve Assignment Application. Each of you should have an AF Form 1288 on every IR assigned or attached to your organization.

9 Participation Requirements: AFI 36-2254 Vol 1
4/22/2017 Must acquire a minimum of 50 points w/in the R/R for a sat yr of Reserve service Every IR has a R/R yr date; found on PCARS rip from vMPF (Self Service Actions) R/R yr is based on DIEUS; no change unless mbr has status change or break in service 20 years sat service = Reserve retirement eligibility Points Accrual: Automatically awarded 15 membership points each R/R Inactive Duty for Training (IDT) = mbr earns 1 pt per 4 hrs; NTE 2 pts per day Annual Training (AT) = mbr earns 1 pt per day Special Tours/MPA/RPA = mbr earns 1 pt per day ECI points = earned based on number of course hours completed (PME by correspondence) IRs who cannot complete annual requirements must request a FY Participation Waiver IR initiates>unit CC concurs/non-concurs>Det CC final approval/disapproval 2015 Participation waiver template can be found on HQ RIO website: Cat B, days AT, 24 IDT points Cat E – Critical Skills AFSCs, no annual tour requirement, remainder of points earned by submitting Cat E (non paid) - 16 non-paid IDT periods with the unit of attachment. IR must still earn 50 points each Retention/Retirement Year (R/R year). Non-paid IDTs at a maximum one point per calendar day for completing CME/CEU credits Cat E personnel must perform a minimum of 8 days (16 IDT periods) for non-pay at the unit of attachment. They also receive 15 membership points and obtain additional point requirements (19 pts) any the following ways: (they can mix and match as long as they get a total of at least 50 points prior to the end of their respective R/R year) 1. Additional non-paid IDTs at a DOD facility (must be approved by the unit of attachment and the AF Form 40A is electronically signed by the supervisor or Tour of Duty Certifier (TODC) at 2 points per day. 2. CME credit (critical skill medical AFSCs only) by attending conferences for continuing medical education seminars. (maximum of 1 non-paid IDT point per day for 6 CME hours). 3. RPA or MPA tours (these duties are paid and earns the IR 1 point per day). Participation: To earn 1 year’s credit toward a Reserve Retirement (“good year”), an IMA/Category B member must earn 50 points. Minimum requirements are 12 days annual tour (AT) and 12/48 inactive duty training (IDT) points per R/R year: - Points are earned through AT or special duty tours, IDT or extension course institute (ECI in-residence or correspondence courses) - One point is earned for every 4 hours of IDT with max of 2 points per 24 hour period - One point is earned for every day of active duty (AT/RPA/MPA tours) - Fifteen membership points are awarded each good year (prorated for a partial year) Your R/R is generally the date you entered the Reserves R/R year requirements. R/R year = 12 consecutive months to obtain 50 points towards retirement. RYE = Retirement Year Ending Minimum points for good year: 50 points. 35 must be earned points (Active Duty, IDT, ECI, etc), 15 membership points Upon completing 50 points in the R/R year, credited with a satisfactory year of service towards retirement Both FY and R/R are in Law Satisfactory Year-a period of 12 months in which the member earns a minimum of 50 points between the R/R date of 1 year and the R/R date of the following year. Point(s)-one point of participation credit for retirement purposes is credited for each 4-hour IDT period and for each day of active duty. Membership points (15) are credited for a full year of active status Reserve membership. Inactive Duty Training (IDT)-authorized AFSC proficiency training performed by a reservist, documented/authorized on an AF FM 40A for pay/points. Any combination of ECI, correspondence courses, IDTs and membership points. Does not include active duty. All active duty counts towards retirement. Maximum is for leap year. Annual Tour (AT)-a period of active duty training for 12 days each year required of members as part of a Ready Reserve assignment. Military Personnel Appropriation (MPA) Manday Tours-tours of AD authorized to support short-term needs of the active force.

10 Participation Requirements: Annual Training
4/22/2017 Participation Requirements: Annual Training 2 week Annual Training (AT) = 12/14 days (for pay/points) Request orders via Air Reserve Orders Writing System-Reserve (AROWS-R) IRs receive base pay, allowances, travel & per diem Tours begin on Monday, end on Friday, one weekend & no holidays Exceptions must be pre-approved by DET/CC Authorized 1 Split Tour per local area Mission justification sent to Det from IR’s supervisor or CC Special/School Tours for CME, DE, Formal Schools; can substitute for AT (Substitution Waiver) Must be approved in advance by DET/CC and/or OL Program Manager Each IMA or Category B Reservist is required to perform a 12 or 14 day Annual Tour. The purpose of AT is to train alongside the active duty counterpart to ensure job proficiency. AT is considered active duty status, which means the IMA is allotted base pay, travel & per diem. Therefore, the IMA must file a travel voucher upon completion of the tour in order to receive mileage, lodging reimbursement and per diem. Annual Tour special request form is located on HQ RIO website:

11 Scheduling Annual Training
4/22/2017 Scheduling Annual Training AT is projected/requested in AROWs-R IR submits request for orders Dates can be modified throughout the FY Request is electronically routed through AFRC channels (utilizes AFRC funding NOT active component unit funding) AT req/mods must be submitted (at least) 15 days prior to orders start date DET/CCs have authority to disapprove AT requests submitted w/in a 15 day window of orders start date AT is requested through AROWS-R…the orders request is electronically routed through AFRC channels. AT utilizes AFRC funds NOT unit funds. AT MUST be requested at LEAST 15 days prior to duty start date… The det commander has the authority to disapprove requests submitted within that 15 day window. The next slide is an AROWS-R screen shot showing how the IMA initiates an AT request…

12 AROWS-R Member / UTAPs Link AROWS Actions Tour Type 4/22/2017
The IMA will click on “member” link… “create application”…then “ tour type”, which in this case, is ALWAYS “Annual Training”… inputting an incorrect tour type will cause the orders request to be disapproved.

13 Inactive Duty for Training (IDT)
4/22/2017 Inactive Duty for Training (IDT) 12 days (24 IDT periods) if RSC is MC 24 days (48 IDT periods) if RSC is ME RSC found on AF 1288/alpha roster/MILPDS SURF Base pay only – 1 day/mil pay for each 4 hr period Note: IDT should not be used for the sole purpose of fitness assessment. IDTs should be completed at home station. If alternate location is approved member must complete a telecommute agreement. No travel or per diem authorized (normal circumstances) IDT = “Inactive” status; hence no travel entitlements IR does NOT file travel voucher Lodging always authorized/reimbursed SF 1164, lodging receipt & AF Form 40a IR sends source docs to Dobbins/IMA Travel for all reimbursement actions Some AFSCs qualify for IDT travel reimbursement Critical AFSC List/Guide posted on HQ RIO website 150 miles/limited reimbursement; up to $300 IDT travel reimbursement process outlined in IR guide The Reserve Section Code or RSC will determine the Inactive Duty Training requirement for each IR. On this slide, the RSCs are color-coded RED. If your IR’s Reserve Section Code is “MC”, their annual IDT requirement is 24 IDT periods …”ME” equals 48 IDT periods. A period equals a 4 hour timeframe (the 1st 4 hours of the day and the last 4 hours of the day). IDT is “inactive duty status” which still puts the member in MILITARY STATUS; it’s simply “inactive” vs “active”. There is no travel or per diem associated with inactive duty status. Therefore, to compensate for no travel authorizations, the Air Force is allotting the IR “2 days of base pay for the price of 1”… every 4 hour increment equals 1 full day of pay and points. To further educate yourself on IDTs, please refer to the Air Force Participation Instruction, AFI , Vol 1

14 Scheduling (IDTs) IDTs are projected & scheduled in UTAPSweb
4/22/2017 IDTs are projected & scheduled in UTAPSweb Newly gained IRs and their supervisor must create accounts in UTAPSweb IRs request IDTs using “IMA/PIRR Schedule” prompt (goes directly to the mbrs calendar) Duty must be projected & approved PRIOR to IR traveling to unit Supervisor or Tour of Duty Certifier approves projected duty Supervisor or Tour of Duty Certifier certifies duty upon completion and electronically routes the certification to RIO/RPO (Reserve Pay Office) for pay (click “submit”) Duty must be certified and exported to RIO/RPO; initiates request for pay Project IDT duty NLT 15 Aug EVERY YEAR for upcoming FY, IAW AFI , Vol 1, para 4.2 IDTs are scheduled in UTAPs… Both the IR and the supervisor or tour of duty certifier (TODC) must create an account in UTAPs. Duty must be PROJECTED in the UTAPs system PRIOR to the member departing home heading to the base as well as APPROVED by the supervisor or tour of duty certifier PRIOR to the member departing the base to return home. Each IR must ensure that he/she logs into UTAPs and certifies their duty upon tour completion. The supervisor or TODC certifies the completed duty AND submits the certification for pay. The member will not be paid unless their certified duty is electronically submitted in UTAPs. Please keep in mind IDTs must be projected NLT 15 August EVERY YEAR for the upcoming FY, IAW AFI , Vol 1, paragraph 4.2

15 UTAPs Screen Shot/Reminders
4/22/2017 UTAPs Screen Shot/Reminders Member searches for the supervisor from the “Available” list box. If the supervisor name is listed, member selects supervisor from the list box. If the supervisor is NOT listed in the list box the member can enter the supervisor’s information manually. To do this, enter the supervisor’s information and select “Save Changes” to identify who has approved the duty. Here is a snapshot of how an IR sets up their supervisor (or tour of duty certifier) in UTAPs: Search for the supervisor from the “Available” list box. If the supervisor is not listed, you will then need to input their name manually. This should be your supervisor or some one who has been delegated this responsibility in writing/ . Other IMAs should not be UTAPs “supervisors”.

16 UTAPs Screen Shot and Reminders
4/22/2017 UTAPs Screen Shot and Reminders Pts by Qrt Slide 16 is an example of an IRs duty calendar. This screen shot shows the color coding system set up in UTAPs. UTAPs has been enhanced to send s to the member and supervisor or TODC for approved duty that has not been certified or processed for pay. Color Codes ***New reminder notification sent to member & supervisor (after duty date)

17 UTAPs Screen Shot and Reminders
4/22/2017 UTAPs Screen Shot and Reminders Slide 17 shows what the IR will see when he/she signs in or reports for duty… They will simply click on the IMA/PIRR schedule, and then click the day they wish to sign in for.

18 PIRR (Cat E) Participation
4/22/2017 PIRR (Cat E) Participation Participating Individual Ready Reserve (PIRR) members DO NOT have a FY “annual tour” requirement Sat year requirement based on Retention/Retirement (R/R) year Must earn a minimum of 50 points for a satisfactory year towards reserve retirement 15 membership points automatically awarded IR must earn 35 additional points Points can be earned by: MPA (pay & point tours) RPA (pay & point tours; RPA duty is very restricted IAW AFI , Vol 1) Points-only IDTs Points-only duty is requested/approved via UTAPS-web  Members must maintain READINESS at all times!! Wrapping up our participation segment is the Participating Individual Ready Reservist also known as PIRR/Category E Reservists… PIRRs do not require nor are they allowed a paid annual tour. However, they must still earn a minimum of 50 points each R/R year to obtain a satisfactory Reserve year for retirement. They are allowed to perform points-only duty, MPA and restricted RPA and school tours Our PIRR populace is very small…approximately 465 of our 7,200 Individual Reservists are PIRR.

19 Ready vs. Not Ready Readiness 4/22/2017
Here’s a snapshot of an Individual Readiness Detail, retrieved from the Air Reserve Component Network (ARCNet) system. Mobilization readiness consists of: Medical, Dental, Fitness, Security Clearance and AFSC or Classification Training. This report reflects a READY vs NON-READY member. Green means ready, yellow means something is due w/in 90 days, and Red is expired. Members can pull their own Individual Readiness Detail from ARCNet. All URCs will soon have ARCNet access so that you too can pull Readiness Detail Reports on your assign and attached IRs. Currently, detachments are sending monthly readiness rosters to URCs for review and action.

20 Readiness: Medical & Dental Annual PHA
4/22/2017 Readiness: Medical & Dental Annual PHA IR completes AF Web HA located on the AF Portal Reviewed by base level AC Medical Treatment Facility (MTF) Mbr must see Primary Care Manager every 3rd yr To find a MTF: Most AC Public Health Clinics manage the HA process IR required to be in mil status day of appointment Member provides AF Form 40A or copy of active duty orders No status required to make an appointment Annual Dental Civ or mil dentist (mbr must see mil dentist every 3rd yr) DD Fm 2813 used to document civ provider dental exams IR provides source doc to servicing DS for update of applicable system of record & filing Medical readiness encompasses PHA, immunizations, labs and duty limiting codes. The annual PHA requirement mirrors the active component. Specific to the IR, the member must be in an approved military status to meet with a PCM. They must also hand carry their 40A or active duty orders with them to the appointment. There is NO need for the IR to be in military status to schedule an appointment, however, the IR must be in mil status to see a military doctor. IRs are also required to have an annual dental exam. If using a civilian dentist, the DD Form 2813 must be completed by the dental office. The IR must provide a copy of the 2813 to the servicing military dental clinic for update and filing. IRs MUST see a military dentist as well as a military doctor every 3rd year…

21 Fitness, Clearance & Training
Readiness: Fitness, Clearance & Training 4/22/2017 Fitness IR contacts Unit Fitness Program Manager (UFPM) to schedule test date. IR/UFPM ensure update of Air Force Fitness Management System (AFFMS II) Security Clearance IR coordinates with Unit Security Manager to initiate reinvestigation AFSC Training Enlisted – must obtain DAFSC skill-level OT in UGT will reflect in ARCNet Supv/IR/URC coord w/Unit Training Manager (UTM) to initiate AF IMT 2096 UTM verifies completion of requirements, completes & forwards AF IMT 2096 to applicable detachment Officer – if requirements are completed IAW AFOCD, contact UTM to initiate AF IMT 2096 for upgrade, complete & forward to applicable detachment The Unit Fitness Program Manager will schedule IRs for their fitness test…same rules and instructions apply as to the active component, and the member must be in military status to test. The Fitness Assessment Cell will require a copy of the member’s 40A or active duty orders, current 469 (if applicable), and the fitness questionnaire. The Unit Security Manager is responsible for tracking and initiating security clearance renewals for IRs. Both enlisted and officers have AFSC training and/or classification requirements…if these requirements are not met, ARCNet will reflect as RED. The IR is then flagged as having an overdue readiness item.

22 RPA/MPA Tours For RPA/MPA tours IRs must be 100% ready RPA Tour
Routing Procedures upon supervisor approval Member enters AROWS-R request AROWS-R request is approved/disapproved by Det/CC Request is routed to member’s RPO Request is approved/disapproved by DET/CC 1 point for each full day of active duty Outside the local area-- lodging, travel & per diem entitled MPA Tour Used for Active duty support only Managed by MAJCOM/A1 AROWS-R request is approved/disapproved by DET/CC Request is routed to member’s respective RPO Request is approved/disapproved by RIO Outside the local area-- lodging, travel and per diem entitled Note: Long tours of 180 days or more require the member to attend the Airmen & Family Readiness TAP program mandated by Congress RPA tours are used solely for supporting the Reserve mission. The tour types are: ADOS, ADT or School Tours. The IRs RPA request is submitted in AROWs-R and approved by the detachment commander. ARPC/FM controls the RPA pot of money and disperses funds accordingly. MPA tours are used solely for active duty support. Man-days are managed by USAF/A1, filtered down to MAJCOM Functional Area Managers. If the mission dictates a requirement for additional active duty support, please contact your MAJCOM Functional Area Manager. He or she will input your man-day request into M4S for authorization. If your commander or resource advisor requires assistance understanding their man-day allotment, please contact the MAJCOM FAM for further assistance. The MFAMs manage the man-day program and work with USAF/A1 on all man-day requests. NOTE: IRs must be fully ready per ARCNet in order to be placed in a RPA or MPA tour status.

23 Transition Assistance Program (TAP) Public Law 112-56
4/22/2017 Mandated by Public Law , VOW to Hire Heroes Act Applicable to retiring/separating personnel and anyone on continuous orders over 179 days Schedule the class through your local A&FRC (Airman & Family Readiness Center) There are NO exemptions from attending the mandated VA Briefing - TAP CLASS Mandatory pre-separation/retirement briefing* TAP Workshop (Individual Transition Plan)* Capstone Briefing* Resume-Writing, Interviewing, Career Assessment Resource Center Job Search Assistance Annual Job Fair Survivor Benefits Plan By appointment only Let’s discuss the Transition Assistance Program… TAP is mandatory for all retiring & separating personnel, along with anyone coming off continuous orders over 179 days. Applicable members should contact their local Airman & Family Readiness Center to schedule themselves for the class. IRs must be in military status to attend…that includes AT, IDT, RPA or MPA.

24 Transition Assistance Program (TAP) Public Law 112-56
4/22/2017 Transition GPS Briefing – OPTIONAL for members returning to a civilian job Status of Member Preparation Counseling Transition GPS VA Briefings Only Capstone IR (180+ day MPA/RPA) YES/2648-1 YES (UNLESS EXEMPT) YES If the IR is coming off orders and returning to an already established or newly gained civilian job, they should contact the A&FRC to see if they can be exempt from attending the Transition GPS Briefing only. The IR must be in attendance for all other TAP briefings. Please remember, it is mandatory…by law.

25 ~Responsibilities~ HQ RIO & Field Ops 4/22/2017
The next portion of this briefing pertains to responsibilities with IR Management… The governing directive is AFI It is currently in re-write and projected to hit mainstream fall of Until then, the current version is still being used but with some revisions.

26 HQ RIO Integration Cell (IC) AFI 36-2629
4/22/2017 HQ RIO Integration Cell (IC) AFI Initial URC/Supervisor Training – newly assigned URCs & all IR supervisors First Thurs of every month; 0800 & 1100 (MST) IR Refresher Brief – veteran IRs Second Thurs of every month; 0800 & 1100 (MST) Quarterly IR Commander/Director Briefing – all senior leaders & stakeholders Third Thurs of: Apr, Jul, Oct; 0800, 1100 & 1530 (MST) Recurring Training – all URCs & IR supervisors Fourth Thurs of every month; 0800 & 1100 (MST) September 2015 topic will be: Deployments & Mobilization We provide 1530 MST sessions for every training/brief on a quarterly basis Jan/Apr/Jul/Oct Tier 2 Call Center Support Facilitate enlisted promotions, RMVS reports & IR Orientation sessions Facilitate IR Virtual Feedback Programs Create/distribute quarterly IC Newsletter (next release – Oct 2015) First up is the newly established HQ RIO Integration Cell. We have been officially operation capable since Jan Our primary responsibilities pertain to training and education. We provide monthly Initial and Recurring Training sessions for URCs and supervisors, Quarterly Commander Briefs, and the Individual Reserve Refresher Training for veteran IRs. We also send IR welcome letters on behalf of the HQ RIO/CC and schedule newly assigned IRs for the Individual Reserve Orientation course. The orientation course can be completed either face-to-face at a HQ RIO designated location or via DCS. All attendees will be in school tour status only. Our CY 15 training schedule can be found on our Integration Cell website (ref Support & Tools slides at the end of this presentation).

27 HQ RIO Detachments: AFI 36-2629
4/22/2017 HQ RIO Detachments: AFI Assignments (Vol, IRR & Invol to IRR) IR Welcome Packages SRP/Reenlistment/Bonus Enlisted Promotions Readiness Deployments & Mobilizations LODs/MEB/RILO Participation/Waivers Formal School Requests (FSR)/OJT & UGT Seasoning Training Special Trophies/Awards UIF Management Discharge actions Uniform Requests AROWS/UOO Detachment and OL responsibilities. Under the new HQ RIO structure, dets have taken on a more active role associated with IR Management. Our larger dets also have geographically separated Operating Locations to assist with the workload. These 2 slides (27 & 28) provide a synopsis of the specific duties dets and OLs carry out. If you require assistance on any of these mentioned programs, your POC will be the servicing detachment or Operating Location.

28 HQ RIO Operating Locations: AFI 36-2629
4/22/2017 HQ RIO Operating Locations: AFI DTS Authorizations & Vouchers Resource Advisor REDB/RSSB Readiness Monitoring Award Solicitation ECT Coordination (formerly ALOD) ARCNet Management M4S/AROWS Orders Again, please reference slide 6 if there are any questions pertaining to your servicing detachment or OL. Please note also that our Support & Tools slides (56 & 57) have the HQ RIO website where you can locate det/OL contact information.

29 Basic Unit/Directorate Responsibilities: AFI 36-2629
4/22/2017 Basic Unit/Directorate Responsibilities: AFI Unit CC/Director Appoints a URC by submitting an official URC Appointment Letter Letter requires: primary & alt URC names, phone numbers, addresses, unit PASCODE(S), DOD ID num (from back of CAC) & portal ID (the latter two are required to grant ARCNet permissions) Forward URC Appointment Letter to servicing detachment Ensure URC’s attend Initial URC Training Recommend URC’s/supervisors attend monthly recurring training sessions Integrate IRs into Unit/CC programs (recall, drug demand, family care, fitness) Ensure each IR has an IR Management Folder IAW AFI Folders can be electronic or hard copy and are maintained by the URC Ensure OJT training records are current & track all IRs in UGT (UTM responsibility) Ensure EPRs/OPRs are written in a timely manner IAW AFI Ensure deserving IRs are receiving decorations IAW AFI Ensure reservists are “GREEN” and ready for the call It is VITAL IRs maintain currency on all mobilization readiness requirements Ref “Readiness Slides” 19 & 20 for a breakdown of mob req’s There are specific commander responsibilities outlined in AFI , however, as the URC, you have been officially designated to carry out these duties & responsibilities. Vital unit responsibilities include: - Ensure a current URC Appointment Letter is on file and sent to the servicing detachment - Make sure newly appointed URCs attend this Initial URC Training session o Again, we provide this training the 1st Thurs of every month - Integrate IRs into all unit commander programs (INTRO, Family Care, GTC, Recall Roster etc.) - Manage and track all Upgrade for Trainees and ensure the proper skill level is awarded w/in 24 months - Ensure EPRs and OPRs are written IAW AFI - Ensure IRs are receiving decorations IAW AFI - Lastly, manage your IR readiness program and ensure your reservist are ready at all times

30 Unit Reserve Coordinator (URC): AFI 36-2629
4/22/2017 Unit/Division/Directorate focal point for Individual Reserve (IR) issues Open comm lines between IR, supervisor and CC/Dir Create and maintain an IR Management Folder on all assigned unit/dir IRs AF Form 1288, Reserve Appt Order, current FY participation schedule, unit welcome letter, promo orders, SRP/DD Fm 4, SURF/CDB Maintain an IR INTRO Program; ensure inbound IRs are sent a unit welcome letter In process all newly assigned IRs (use unit in processing checklist) Out process all outbound IRs (use unit out processing checklist) Create and maintain an internal URC program continuity binder Integrate IRs into unit recall roster Maintain an IR supervisor roster (ensure supervisor info is current) Use an IR alpha roster to verify supervisor and duty info is correct in MilPDS Report IR readiness stats to commanders/supervisors on a routine basis Manage IR mobilization processes on behalf of the Unit/CC Familiarize yourself w/ mob process in the event a full/partial mob order is executed First and foremost, you are the unit POC for IR matters o Reference this slide deck when assisting your IRs and answering questions from leadership; towards the end we have a couple support & tools slides to assist you - Ensure all assigned or attached IRs have an IR Management Folder IAW AFI o At a minimum, the AF Form 1288, Reserve Appt Order, current FY participation schedule, a MILPDS SURF or the vMPF Career Data Brief (CDB) should be maintained - Send each new IR a unit welcome letter - Ensure your new IRs in process with your unit and base - Ensure your outbound IRs out process with your unit and base - Create and maintain a URC Continuity binder - Ensure you maintain up-to- date information on each IR (for example: duty title & current supervisor, phone numbers, addresses, etc) - Ensure your IR schedules AT and IDT in a timely manner and keep a copy of their current participation schedule in their IR Management Folder - Ensure IRs maintain readiness standards at all times - Familiarize yourself with the mobilization process in the event a full or partial mob order is executed

31 Supervisors: AFI 4/22/2017 Ensure the IRs they rate are ALWAYS mobilization READY! Manage/approve participation schedules Create a UTAPS account to approve projected duty/certify completed duty Ensure IR duty info is correct (duty title, supv, skill level, etc) Duty info is on the IR Assigned/Attached roster (Alpha Roster) or individual SURF IR can pull an RRR (Record Review Rip) from vMPF SURF can be requested from your CSS or local FSS Team up with UTM to ensure IR meets/maintains training requirements AFSC-specific trng, OJT & ancilliary Recommend reenlistment and promotion when applicable Ensure deserving IRs receive Awards and Decorations consideration IAW AFI Ensure performance feedback, EPR/OPRs are accomplished IAW AFI Supervisor request’s eval shell from CSS or local FSS Force Management section These are specific supervisor responsibilities outlined in … - Supervisors should stay on top of their IRs to ensure they maintain readiness standards - Manage and approve participation schedules - Ensure duty info is correct on the IRs they rate - Team up with the UTM to ensure their IRs meet and maintain all training requirements - Recommend reenlistment and promotion for enlisted IRs when and if the opportunity is presented - Last but not least, supervisors ensure EPRs and OPRs are written & submitted in a timely manner

32 FSS: Career Dev & Customer Support AFI 36-2629 & PSDM 12-96
4/22/2017 FSS: Career Dev & Customer Support AFI & PSDM 12-96 Career Development - Officer promotions Provide AC/CCs with eligibility lists for Position Vacancy and Mandatory Boards Provide OPBs, PRF notices and ROPs to senior raters Monitor additions, deletions and senior rater ID changes Notify commanders of updates/results IR Officer Promotions are integrated directly with AC; POC is YOUR BASE FSS, Career Development section Customer Support Update DEERS/MILPDS (address, marital status, name change, etc) Create ID cards for IRs & eligible family members Accomplish/distribute SGLI/FSGLI documentation The next set of responsibilities pertain to the Force Support Squadron. The governing directive is AFI and also PSDM (currently in re-write). IR officer promotions are integrated with active duty. The Career Development branch of your local FSS is your POC. AFRC/A1 will send the board commencement messages and eligibility rosters to each FSS approximately 120 days prior to the board convening. Your FSS POC will then forward the information to your unit/directorate officer promotions POC. The FSS also handles customer support… Reserve members needing an ID card or DEERS, SGLI or FSGLI enrollment will visit the local FSS, Customer Support Branch for assistance.

33 FSS: Force Management Per AFI 36-2629 & PSDM 12-96
4/22/2017 FSS: Force Management Per AFI & PSDM 12-96 Evaluations Update rater changes in MilPDS Unit coordinates rater changes directly with FSS (No Det involvement required) Ensures evaluation due dates are correct/updated in MILPDS Provides monthly evaluation rosters to units/tracks status Reviews/forwards completed evaluations to ARPC via CMS ARPC updates MilPDS FSS must track reports through to completion Requests feedback notices and evaluation shells in MilPDS Decorations Forwards orders (for approved unit awards applicable to IRs) to ARPC for update Requests Décor 6 Let’s briefly discuss evaluations and decorations…. The FSS Force Management section is the unit’s POC for IR evaluations and decorations. Force Management is responsible for requesting EPR/OPR shells, décor 6s through MILPDS, and tracking reports and decorations from start to finish. Please keep in mind, the FSS does not update evaluations or decorations in MILPDS, however they do send a CMS case files to ARPC requesting MILPDS update.

34 FSS: Personnel Readiness Per AFI 36-2629 & PSDM 12-96
4/22/2017 FSS: Personnel Readiness Per AFI & PSDM 12-96 Ensure deploying IRs (for contingency operations & exercises) out process the FSS Readiness office prior to departing Ensure IRs have CED orders published by HQ RIO/IRR Track deployed reserve personnel for accountability purposes Ensure IRs in-process with FSS Readiness upon return ALL deploying IRs MUST in/out process through the AC FSS, Personnel Readiness section ***DO NOT send IRs down range on a DD Form 1610*** Lastly, we will touch on deployments, mobilization, contingency operations and exercises. Any deploying Individual Reservist must in and out process through the FSS Personnel Readiness office, and with the Unit’s Deployment Manager (UDM). CED orders are processed by HQ RIO/IPR section, but the assigned or attached base is responsible for ensuring each IR in and out processes for deployments, mobilization, contingency operations and exercises. Please do not send IRs down range on a DD Form 1610.

35 ~Program Management~ Personnel Programs 4/22/2017
We’ll begin with the Performance Evaluation and Feedback Programs…

36 Performance Evaluation System (Current State) AFI 36-2406
4/22/2017 Performance Evaluation System (Current State) AFI Evaluations EPRs required biennially – Current State CRO EPRs required When rater changes AND Enlisted member earned 16 points under his/her rater w/at least 120 days direct supervision OPRs required annually – Current State CRO OPRs required Officer earned 16 points under his/her rater w/at least 120 days direct supervision Annotating work performed while in mil status is VERY helpful—file “Tour of Duty Report” in IR Management Folder Include information from civilian life that impacts/supports military career Current state enlisted evaluations are due biennially and officer evaluations are due annually. Not all Static Closeout Dates have been implemented at this time; however, the next slide shows the static closeout date implementation plan for Reserve enlisted reports.

37 Individual Reservist (IR)
4/22/2017 Enlisted SCODs Individual Reservist (IR) * Denotes an initial feedback provided prior to the implementation of ACA. ** Denotes a date of initial evaluation rating period; feedback should be conducted within 60 days of initial rating period beginning. Rank Initial ACA Closeout Midterm ACA Closeout Evaluation SCOD CMSgt (E-9) N/A* 31 Jan 15 31 May 15 SMSgt (E-8) 31 Jul 14** 31 Jul 15 31 Jul 16 MSgt (E-7) 30 Sep 14 30 Sep 15 TSgt (E-6) 30 Nov 14** 30 Nov 15 30 Nov 16 SSgt (E-5) 31 Jan 15** 31 Jan 16 31 Jan 17 SrA (E-4) 31 Mar 15 31 Mar 16 Enlisted Static Closeout Dates (SCODs). As we’re all aware, our evaluations system has significantly changed in CY 15. The new AFI is still in rewrite, however, the timetable for Reserve enlisted evaluation static close out dates is posted on MyPers. Under the new system, CROs will not be required for enlisted IRs. On 31 May 2015, the new AF Form 912 for CMSgts was implemented and on 31 July 2015 the new version of the AF Form 911 for MSgts and SMSgts was implemented. Future state officer evaluation guidance is still under review. We will assist with publicizing future state officer evaluation guidance as soon as we receive it.

38 Performance Evaluation System (Future State) AFI 36-2406
4/22/2017 Performance Evaluation System (Future State) AFI Evaluations EPRs required biennially – Future State CRO EPRs will no longer be required as SCODs are implemented CMSgt – 31 May 2015 SMSgt – 31 Jul 2016 MSgt – 30 Sep 2015 TSgt – 30 Nov 2016 SSgt – 31 Jan 2017 SrA & below – 31 Mar 2016 OPRs required annually – Future State Pending guidance Annotating work performed while in military status is VERY helpful—file “Tour of Duty Report” in IR Management Folder Include information from civilian life that impacts/supports military career Slide 38 outlines the Static Closeout Dates for the enlisted ranks. CROs will no longer be required as SCODs are implemented.

39 End of Reporting Period
4/22/2017 ACA Requirements Rank Initial ACA Closeout Midterm ACA Closeout End of Reporting Period CMSgt (E-9) w/i 60 days of new supervision Not Required Conduct w/i 60 days of evaluation closeout* SMSgt (E-8) Midway between date supervision began & projected closeout MSgt (E-7) TSgt (E-6) Conduct w/i 60 days of evaluation closeout SSgt (E-5) SrA (E-4) Current state performance feedback mirrors the AC Feedback Program. The Feedback Program has changed hand-in-hand with the new evaluations system. Guidance for officers will be provided in the near future. Note : Officer: Initial within 60 days, mid-term, annually thereafter Chief and Colonels: Initial feedback, no further feedback necessary unless there is a CRO Telephonic feedback acceptable Unit requests feedback notice from CSS, FSS/Force Management, or HQ CCQ For revised requirement for CMSgt ACAs visit

40 Eval Ext Req For Fitness AFI 36-2406
4/22/2017 Eval Ext Req For Fitness AFI Commanders may request 59 day extension of close-out date for fitness: Until SCODs are implemented…by rank If member tests immediately preceding the c/o and fails Extension may be requested up to 59 days Extension request should be initiated prior to c/o of report Approval authority is AFRC/A1 Routing: Unit >Det/OL > HQ RIO/CC > AFRC/A1 Request stops on the first disapproval in the routing chain Contact CSS, Force Management or applicable det w/questions Evaluations are processed between unit and local FSS or HQ CCQ; IR evals DO NOT require det coordination on anything other than extension requests due to fitness failure. Direct questions & IR rater change requests to your local CSS (if available), FSS or HQ CCQ Currently, commanders may request a 59-day extension to the close out date of a report if the static close date has not been implemented for that rank and the justification for the requested extension is due to fitness failure. The approval authority is AFRC/A1. If you should come across this situation, please contact the servicing detachment for more information on initiating this request. Timeliness is essential with this process.

41 Enlisted Promotions AFI 36-2502
4/22/2017 Enlisted Promotions AFI Unit Vacancy Program Meet minimum requirements, (TIG, TIS, PME, etc IAW Table 8.2) & there is a “true” unit vacancy Enlisted promotion rosters are produced monthly; Sent from HQ ARPC/DPTSC > Dets/OLs > units Unit/CC is the approval authority STEP I SSgt’s w/16+ sat years STEP II Board meets each summer Promotion effective date: 1 October Announcement sent Apr/May; Submit packages from Unit/CC to det (packages normally due May/June) Similar to AC STEP…tool to promote outstanding performers Enlisted and Officer Promotions… There are 3 ways an enlisted IMA can get promoted: 1. Unit Vacancy Program 2. STEP I - Stripes for Exceptional Performers (16 yr SSgt to TSgt)…former Extended Promotion Program (EPP) 3. STEP II – Stripes for Exceptional Performers (promotes 1 grade over the auth grade)…former Promotion Enhancement Program (PEP)

42 Officer Promotions AFI 36-2504
4/22/2017 Officer Promotions AFI Managed/processed by local FSS, Career Development section Unit/directorate promotions POC Information posted on myPers (dashboard; promotions) CY 15 TIG Eligibility Criteria to Pin-On… Position Vacancy - Lt/Capt: N/A - Maj: years - Lt Col: years - Col: N/A Mandatory - Lt/Capt: 2 years - Maj: years - Lt Col: 7 years - Col: years The officer promotions process is integrated within the active component and managed and processed by your local FSS, Career Development office. Information on AFRC officer promotions can also be found on the mypers website…click on MyPers on the AF Portal, Air Reserve, Officer, and Promotions. Here you will find the CY board schedule as well as all Air Reserve Personnel Center Messages, pertaining to Reserve officer promotions.

43 SRP/Reenlistment AFI 36-2606
4/22/2017 SRP/Reenlistment AFI SRP (Selective Reenlistment Process) Detachment forwards SRP to URC 12 months before ETS Member, supervisor and CC annotate, sign/date URC forwards completed SRP back to det Det forwards to HQ ARPC for MilPDS update and DD Form 4 creation DD Form 4 Produced upon completion/receipt of SRP and 6 months before ETS Detachment forwards to URC IRs are eligible to reenlist within a 180 day window of ETS AFSC bonus eligible IRs must reenlist within a 30 day window of ETS URC forwards completed DD Fm 4 to det Det forwards DD Fm 4 to HQ ARPC for ETS update in MilPDS If you need to initiate the SRP or request a DD Fm 4, contact the servicing detachment Let’s talk about the enlisted Selective Reenlistment Program (SRP) and the Reenlistment process… Selective Reenlistment paperwork (SRP) and the DD Form 4 are all initiated by ARPC. ARPC will forward the documents to the field through the IRs servicing detachment. SRPs are produced 12 months prior to ETS and DD Fm 4s are produced after completion of, Unit/CC approval of, and return of the Selective Reenlistment Paperwork (SRP). Once the IR is within 180 days of ETS, and as long as they have their DD Fm 4, they can reenlist. Completed documents are forwarded to the servicing detachment for distribution to ARPC.

44 Volunteer Deployment Process
4/22/2017 Volunteer Deployment Process IRs may volunteer for deployment opportunities through: Volunteer Reserve System (VRS) – AFSC approved AFRC Functional Area Managers (FAMs) Assigned unit and/or another unit/command Assuming they agree to provide associated mandays Caveat: 0-6 and above need AFRC/CV Approval Deployments must have a valid Unit Line Number (ULN) Deployments/exercises are voluntary processes Members must submit a Statement of Understanding (SOU) & AF Form 49 to servicing RIO Det to volunteer for deployments/exercises/mobs HQ RIO/IPR processes all IR CED (Contingency Exercise Deployment) orders IRs in/out process through their local FSS Personnel Readiness section UDM plays an active role with the IR deployment process Always ensure your IRs are assigned an AEFI POC for IR AEFIs is HQ RIO/IPR (plans & readiness) IPR org box: There are 3 different ways an IR can volunteer for deployment opportunities: 1. Volunteer Reserve Ssystem (VRS) 2. Through the AFRC/FAM 3. Through the Unit/Owning Command or another Unit/Gaining Command Please keep in mind, all IRs must complete an AF Form 49 and the Volunteer for AEF SOU (current version dated July 2015). These documents are then forwarded to the servicing detachment for further processing. Again, each IR must ensure they are fully ready to meet the call.

45 Mobilization Process—Authorization
4/22/2017 Mobilization Process—Authorization Two-year forecast of CCDR reqs are reviewed each Oct If AEF reqs exceed AC resources, HAF FAM works with AFPC/DPW to develop a mobilization proposal Mobilization proposal is sent to AFRC/FGC for coord; AFRC/FGC forwards to appropriate AFRC FAM AFRC FAM works with the AC FAM to identify eligible members AFRC FAM selects eligible members based on AEFI, dwell rate & DAV codes Selectee names are sent to HQ RIO/IPR for further staffing to Dets & Unit Reserve Coordinators (URCs) URCs work w/AC commanders to notify members they have been selected for a potential mobilization URC forwards names along w/proof of notification back to Dets and HQ RIO/IPR Package is staffed back to the AFRC FAM; changes will be made prior to endorsement It’s important the IR, URC, supervisor & UDM know the AEF X band indicator… IRs that volunteer, and are selected, for voluntary activation or mobilization outside their X Band are not exempt from involuntary activation/mobilization during their X Band. Therefore, it is possible that an IR may be involuntarily activated or mobilized after completing a voluntary activation or mobilization. OPR: RIO/IPR

46 Line of Duty Determination AFI 36-2910
4/22/2017 Line of Duty Determination AFI IRs are considered “in status” when on official orders directly to/from duty An approved LOD grants the IR long-term medical care If a reservist becomes ill or injured on mil status… Report to the nearest Military Treatment Facility (MTF) for care Take military order AF Form 938 (AT/MPA/RPA); AF Form 40A (IDT) status MTF/PCM will initiate an AF IMT 348 (if warranted) AF IMT 348 will be routed to IRs AD/CC for review/recommendation CC-signed 348, supporting civ/mil medical docs, current PCARS rip, signed briefings (med, fin, pers), & orders go to IRs servicing detachment for further processing LOD packages are processed in ECT (Electronic Case Tracking) system, through HQ AFRC SG & JA; AFRC CV final approval/disapproval authority IRs who incur any type of illness, injury, or disease while in military status must immediately report to the nearest Medical Treatment Facility. If warranted and IAW AFI , para , the PCM will initiate the LOD. An approved LOD is what will grant the IR long-term medical care for the In-Line of Duty (ILOD) injury, illness or disease.

47 Uniform Requests AFI 36-3014 Officer
4/22/2017 Uniform Requests AFI Officer Normally ineligible for uniform replacements. However, if the IR has served on active duty for 90 or more consecutive days, they may be entitled to a clothing stipend every 2 years. IR submits AF Form 1969, Officer Uniform Allowance Certification to the HQ RIO/RPO (Reserve Pay Office): Enlisted Authorized initial issuance upon entry into reserve Authorized replacement items every 3 years Request needed items using AF IMT 656 Uniform replacement process: All IRs must wear Air Force physical training uniform, or PTU during the fitness test This slide outlines uniform issue for both officers and enlisted. Officers may be entitled to a uniform stipend if serving 90 or more consecutive days of AD. The request is submit on the AF Form 1969 and ed to the HQ RIO/RPO. Enlisted IRs are authorized an initial clothing allowance upon initial entry into the uniformed service and may receive uniform replacements every 3 years while in the Reserve component. Enlisted uniform requests are submitted on the AF IMT 656 and route to the detachment for further processing. Updated guidance on uniform issue is posted on the HQ RIO website under Resources.

48 AF Fitness Program: AFI 36-2905
4/22/2017 AF Fitness Program: AFI Total Force Integration; FIT TO FIGHT applies to all USAF components IRs must meet AF fitness standards! IRs must be in military status to test IRs cannot be ordered to active duty solely to fit test Test in AT/IDT status; to include points-only IDT status, MPA or RPA status If IR fails fitness test: On-line brief (Be Well Program) is required; documented and managed by AC UFPM; unit tracking and follow-up is crucial! No exemptions w/o profile; AF Form 469 must be reviewed by FAC/exemptions annotated in AFFMS II The AF has one Fitness Program applicable to all components. Member’s MUST BE IN MILITARY STATUS to test, PTU gear is mandatory, and the UFPM is responsible for tracking & scheduling IR fit tests. Fitness failures must be reported to the UFPM to enroll the member into the on-line Be Well Program. All fitness exemptions require a military profile (AF Form 469); current profiles are taken to the FAC for exemption updates in the Air Force Fitness Management System.

49 SAPR Training 4/22/2017 IRs should make every attempt possible to complete training in person Schedule classroom training with your URC/UTM Exception to Policy for IRs – AFRC/CV memo dated 14 May 2015: If SAPR cannot be accomplished in classroom, it can be completed on line Training is available on the HQ RIO website: Completion certificate must be sent to the IRs UTM for ADLS update This is an annual training requirement for all AF members Now let’s discuss SAPR… DOD and AF Policy require all military personnel to attend SAPR training each FY. SAPR training includes an in-person briefing with the installation SAPR coordinator and three small group discussions within each member’s work center. However, an Exception to Policy has been instituted allowing reserve members the ability to complete this requirement on line, IF they cannot attend the in-classroom sessions. The on line training module has been created and is posted on the HQ RIO website. Notification has been sent to all Individual Reservist’s through ARCNet; publicizing this exception to policy.

50 JA Considerations AFI 36-2907 & AFI 36-3209
4/22/2017 JA Considerations AFI & AFI Reserve personnel are subject to UCMJ jurisdiction when in military status UCMJ punishment can only be administered in military status Administrative action (LOA/LOC/LOR) can be certified mailed to reserve member when not in military status (ref: AFI ) Ex: not maintaining readiness standards/unsat participation Always document poor performance with progressive discipline and accurate evaluations Source documentation is initiated from active duty unit to the detachment & vital for unit to pursue involuntary reassignment/discharge If IR is on orders and served UCMJ punishment or admin action, do not remove them from orders until consultation with your local JA and detachment commander Reserve personnel are subject to UCMJ jurisdiction when in military status. Disciplinary action can only be administered when the member is in mil status. Administrative action can be certified mailed to the member when not in military status. Supervisors should always document poor performance with progressive discipline, constructive feedback sessions, and accurate evaluations. Source documents are vital for the unit to pursue involuntary reassignment or discharge actions. If the IR is in active or inactive status and served UCMJ action or admin action, do not remove them from orders without consultation with your local JAG and Detachment Commander or Operating Location Program Manager.

51 4/22/2017 Reserve Pay & Travel IRs must establish a mil pay account with the HQ RIO/RPO (Reserve Pay Office) All IRs will have 2 pay offices—travel pay (Dobbins) & mil pay (Buckley) Pay documents and set-up instructions are in the dets IR Welcome Package Travel pay/lodging reimbursement- send to IMA Travel Office, Dobbins ARB: Vouchers are mandatory for all active duty orders (AT/MPA/RPA) SF 1164 is used for lodging reimbursement while in IDT status IR Travel Companion: File for military pay, certified AF 938 is sent to IRs respective RPO Government Travel Card is required for members outside commute area Managed by squadron GTC Coordinator All IRs must establish a military pay account with the RIO/RPO (Reserve Pay Office). Each IR will have (2) pay offices—mil pay (HQ RIO/RPO located at Buckley AFB, CO) & the travel pay office (the IMA travel office--located at Dobbins ARB, GA) All IRs have not switched from their unit level Reserve pay offices, but future state will require all IRs to switch to the HQ RIO/RPO.

52 How does an IMA get paid? BLUE – RESERVE PAY OFFICE
4/22/2017 Annual tour (AROWS-R) - AF 938, Request and Authorization for AD Training/AD Tour Inactive Duty Training (UTAPSweb) - AF 40A, Record of Individual Inactive Duty Training IDT Lodging Reimbursement – SF 1164 IDT Travel Reimbursement (AROWS-R/1610) – for critical AFSCs only 2015 IDT Travel Reimbursement Guidance: MPA/RPA tours (M4S & AROWS-R) – AF 938 TDY - DD 1610 (Funding letter & AROWS-R) - Request and Authorization for TDY Travel of DoD Personnel Travel Voucher-RTS (DD ) or DTS - Travel authorization reimbursements BLUE – RESERVE PAY OFFICE RED – DOBBINS IMA TRAVEL OFFICE How does an IR get paid? Upon completion of annual tour, the member will submit a certified AF IMT 938 to the RIO/RPO or member’s respective Reserve pay office for now. In IDT status – The 40A is electronically submitted to the RIO/RPO by the supervisor or TODC (in UTAPSweb) --UTAPS will color code the day or time period black…meaning submitted for pay -- For MPA/RPA tours – Members will submit the certified AF IMT 938 to the RIO/RPO or the member’s respective Reserve pay office for now. Additional guidance regarding when all IR mil Pay will be processed by the HQ RIO/RPO is under review and we will advise all upon receipt.

53 Defense Travel System (DTS)
4/22/2017 Defense Travel System (DTS) DTS is used to file travel vouchers only; order requests are processed in AROWS-R IRs must create a DTS account; input GTC information SSAN must have “R” at the end Select Georgia…AF Reserve Command…RIO…your servicing detachment Orders will flow from AROWS-R to DTS IR & Det/CC must push authorization Voucher is filed in DTS end of tour Check “remarks” section on orders for direction on how to file voucher (RTS or DTS) Voucher is reviewed by pay technician at Dobbins IMA Travel Pushed to Det/CC for review DTS help desk & (800) , Option 3 or Last but not least, we will wrap up with the Defense Travel System (DTS). IRs must create a DTS account using their SSAN with the suffix “R”. This is done by selecting Georgia…AF Reserve Command…RIO…then their servicing detachment. Orders will flow from AROWs-R to DTS, the IR & Det/CC must push the authorization. A travel voucher is then filed electronically and reviewed by the Dobbins IMA Travel office who pushes it to the Det/CC for review. The Dobbins travel office is the final approval authority on travel vouchers.

54 Future Scheduled IRO Courses
IR Orientation The IRO course is designed for members who have joined the IR program in the past year Must be on RPA orders (AT/IDTs CANNOT be utilized for attendance) IRs have the option of electing to attend one of these sessions either face-to-face (F2F) or via DCS per telecommuting agreement IRO course is (currently) provided on a quarterly basis at one of four detachments Registration opens approx. 90 days prior to first day of course and closes 45 days prior to launch of IRO Future Scheduled IRO Courses Det 6 27-29 Oct 15 The IR Orientation is a three day course designed to integrate the new IR within 12 months of being gained. Many of the topics that are covered are UTAPS, DTS and AROWs-R to name a few. The course is offered both in-residence and telecommute (DCS). The IRO is currently offered quarterly and hosted at different detachments. The scheduled IRO course will be held Oct 2015 at MacDill AFB, FL (DET 6). Hosting the presentation in-residence as well as via DCS gives each IR the flexibility required in order for them to obtain vital program specifics and to assist them with managing the AF career. If you have any new IRs that fit the requirements (gained w/in the past 12 months) who would like to be scheduled for the IRO in October please have them contact us via at our Integration Cell workflow box or their servicing detachment for assistance.

55 “HOT” Topics READINESS is tracked in ARCNet (via the AF Portal)
Five primary components to get/remain READY Medical//Dental//Fitness//Security Clearance//AFSC Training Annual Training (AT) IRs must submit requests at least 15 days prior to tour start date via AROWs-R All AT orders must be published NLT 30 June each FY IRs unable to fulfill FY requirements should consider requesting a waiver Inactive Duty Training (IDT) IRs must input IDT schedule NLT 15 Aug for the upcoming FY via UTAPSweb Supervisor must approve schedule; dates should appear “green” NOTE: IRs must have approved orders (938 or 40A) before departing their home of record To obtain a CAC reader IRs can contact their AC unit or servicing Det/OL Medical Public Health manages PHA process To find a MTF: No status required to schedule an appointment IR must be in mil status day of appt & provide source doc that reflects status Complete AF Web HA located on the AF portal (Annually) Must see Primary Care Manager every 3rd year Reserve Health Readiness Program (RHRP) (option 3); for those reservists not local to a MTF Dental Civ or mil dentist (must see mil dentist every 3rd year) IR must be in MIL status day of appt & provide source doc that reflects status Use DD FORM 2813 to document dental exam accomplished by civ provider IR provides DD FORM 2813 to servicing dental clinic for update of applicable system of record Fitness Unit Fitness Program Manager (UFPM) may coordinate with alternate locations if IR is not local to assigned base with AC/CC approval Failure to complete or an overdue fitness test will result in a referral evaluation No exemptions w/o a current profile (AF FORM 469) Security Clearance Member coordinates w/Unit Security Manager to initiate reinvestigation Top Secret Clearance must be initiated 6 months prior to expiring AFSC Training Enlisted – must obtain DAFSC skill-level Contact Unit Training Manager (UTM) to initiate AF FORM 2096 once requirements are complete and forward 2096 to servicing detachment Officer – If requirements are completed IAW Officer Classification Directory, contact UTM to initiate AF FORM 2096 and forward to servicing detachment There are two types of participation requirements (AFI V1) Fiscal Year Participation (FY) i.e. “1 Oct – 30 Sep” each year Retention/Retirement (R/R) Year Participation i.e. “1 March 14 – 28 Feb 15” Each IR will have their own specific R/R date They must acquire a minimum of 50 points between their R/R dates to receive a sat Reserve year towards retirement Note: FY requirements do not apply to PIRR (Cat E) Primary purpose of AT Provide individual and/or unit job proficiency training Used to support active component missions and combatant CC requirements Split Annual Training All splits require supervisor concurrence, and detachment commander approval Can be requested via —detachment commander approval/disapproval based on “Best Interest of the Air Force” Member annotates exception to policy approval date in AROWs-R remarks section 1 IDT period = minimum of 4 hours of work = 1 point 2 points per day = 2 days of base pay Entitled to lodging and meals where available (enlisted only) No allowances (BAH, BAS, travel or per diem) EXCEPTION: unless your AFSC is on the Critical Skills AFSC Listing (CSL) located on IDT Outside Normal Commute Distance Guidance All members are entitled to Points Only (No Pay) IDTs Allowable when paid IDTs for FY have been exceeded For retention or retirement point accountability Lodging is always reimbursed when in mil status IDTs used for activities in preparation for full time utilization or mobilization Ancillary training, specialty training, AF Web HA, fitness testing Participation schedules must be scheduled in UTAPSweb NLT 15 Aug for the upcoming FY

56 Support and Tools Orders Writing Cell (OWC) 478-327-2167/DSN 497
HQ RIO Website HQ RIO Integration Cell Website HQ RIO Integration Cell workflow HQ RIO Integration Cell Main Line Comm or DSN IMA Travel Companion Orders Writing Cell (OWC) /DSN 497 RIO Pay Office /DSN 847 FAX: AROWS-R homepage or helpdesk: ( EST) Total Force Service Center (ARPC) UTAPS Website UTAPSweb In order to assist with management of your commander’s IR program, we have compiled a list of great resources for you and your IRs. IMA Travel: FAX: or DSN MAIL: IMA TRAVEL 1392 Second St. Dobbins ARB GA DTS/DoD Travel Assistance Center: or

57 Support and Tools cont’d
4/22/2017 Support and Tools cont’d Local Force Support Squadron MPS/HQ CCQ/Unit CSS OPRs, EPRs, Supervisor Updates (Force Management) DEERS, Officer Promotions (Customer Service/Career Development) Deployment in/out processing (UDM & Personnel Readiness) myPers website: vPC (virtual Personnel Center) DTS/DoD Travel Assistance Center: or Servicing Detachment or Operating Location (OL) Ref slide 4 to locate Dets/OLs Please keep these slides in your URC Continuity Binder. A lot of your IR questions can be answered using the websites and addresses listed here.

58 Please email the IC workflow box with your comments/suggestions…
4/22/2017 Questions ~We welcome your feedback~ Please the IC workflow box with your comments/suggestions… Now that we’ve equipped you to create and maintain a successful unit IR Program, please embrace this role and take ownership of your commander’s program. We also ask that you take some time to provide feedback on today’s training. Please send your comments and suggestions to our IC workflow box Welcome to a unique additional duty and we look forward to working with you.


Download ppt "Initial Unit Reserve Coordinator & Supervisor Training"

Similar presentations


Ads by Google