1. Serials Control Project at the University of Washington East Asia Library 2004 CEAL Annual Meeting Xiaoli Li

2. Overview Background Planning Implementation Summary

3. Background: East Asia Library Established in 1937 Collection: Chinese, Japanese, Korean, and Tibetan Humanities and social sciences Independently operated branch library Circulation, Public services, Technical services, Stacks management

4. Number of Titles-----------------10,000 Locations--------------in four buildings Cataloging-----------80% not cataloged Holding information--------incomplete Online item information----incomplete Background: Serials Collection

5. Objectives To bring the library in line with other libraries in using pinyin transliteration of Chinese materials To improve access to library collection To facilitate collection development, interlibrary loan services, circulation, technical services

6. Planning: Recommendation Catalog entire serials collection in-house Pinyin conversion Retrospective conversion Reclassification Update holdings and item information Re-shelve the collection in call number order Provide $81,500 for a two-year period Library should contact the project in two phases

7. Outline of Project

8. Implementation: Workflow Retrieving Processing Re-labeling Binding Re-shelving Cataloging Reviewing

9. Summary One title --------------------- half an hour One volume--------------------3 minutes Original cataloging-------------------6% Copy cataloging---------------------62% Record enhancement----------------32%

10. Record Enhancement Lacks CJK scripts Early or later title entry (field 780 or 785) not presented Lacks ISSN number or contains incorrect ISSN number (using ISSN online database for verification) Contains Wade-Giles or other pinyin conversion problems

11. What we have learned Training Cataloging Quality control Be flexible

12. What we have learned Cooperation Collaboration Coordination Communication Consideration

13. Acknowledgements Min-Chih Chou Paula Walker William McCloy Kay Denfeld Joe Kiegel Jim Stickman Karen Highum Eddy Harrison Joyce Ogburn Yanyan Sun Tzu-Jing Kao Hendi Chendi Jeehun Kim Lan Zhang Peggy Lin Yihui Hendryx