Presentation on theme: "Research Administration at Yale"— Presentation transcript:
1 Research Administration at Yale YSM Training4/22/2017Research Administration at YaleResearch Administration OverviewNew Faculty OrientationAmy Ellis Melanie SmithAssociate Director Funding Resource Center ManagerOffice of Sponsored Projects Office of Sponsored ProjectsJoanne BentleyDirectorFaculty Research Management ServicesAugust 26, 2015Competitive fundingNew Award & Installment Reports for Grants
2 Funding Resources & Training Explore these resources to identify support for your research efforts.If you have questions, contact the Funding Resource Center Manager.or (203)Calendar of Research Funding OpportunitiesDeadlines and links to information from foundations, non- governmental organizations, State of Connecticut, and new federal funding opportunitiesScholar AwardsPrestigious limited submission foundation grants, primarily for junior faculty – internal competitionsLimited SubmissionsFederal funding opportunities that limit the number of applications per institution – internal competitionsInternal AwardsPilot/feasibility awards to kick-start your researchYale-University College LondonFunding for collaborationsEquipment GrantsNIH and NSF support for acquisition and/or development of major instrumentationFunding Databases & Sponsor WebsitesGenerate funding searches and alerts for relevant funding opportunitiesGrantsmanship TrainingAttend free monthly programs designed to help faculty and trainees identifyfunding opportunities for their research and prepare successful, well-targeted grant applications. To register for upcoming events, click here.The programs listed below are presented regularly.Developing A Funded Research ProgramScience Writing for Grants and ManuscriptsHow to Write A Compelling Grant Abstract: A Hands-On, Skill-Building WorkshopAll About Career Awards: Applications, Review, and Stepping Stones to Funding Your FutureShow Me The Money: Using Online Databases to Identify Funding Opportunities for Your ResearchBehind the Scenes at NSF, DOE, DOD and Other Funding Agencies: An Insiders’ Perspective on Grant ReviewBehind the Scenes at NIH: Study Section Members Share Their Experience with Application ReviewRevising and Resubmitting: Practical Considerations Based on the Psychology of Re-ReviewsFunding Q&A Clinic: An informal conference room session to answer questions about identifying funding for your research.How to Write A Successful R01
3 Institutional Roles & Relationships Faculty Research Management Services provides the faculty facing grants management support that departmental resources typically perform. Office of Sponsored Projects (OSP) provides institutional oversight and approval and act as a source of expertise for FRMS. A strong, collaborative relationship exists between FRMS and OSP.FRMSFaculty FacingPre-Award Proposal DevelopmentPost Award Financial and Reporting ManagementOSP – Pre AwardProposal ReviewProposal SubmissionSigning AuthorityDepartments and Faculty/PIsSponsorsOSP - FinancialPolicies & ProceduresComplianceInstitutionalOversightCompliance issues – is not a one shop operation. Important that this is caught at the beginning.Joint learning and training opportunitiesLeverage both GCA and GCFA training which has already been developedin the future, could be opportunity for GCA and GCFA to gain experience in the direct faculty supportGCA and GCFA provide institutional oversight, training, subject matter expertise and technology. A collaborative partnership exists between FRMS, GCA and GCFA. FRMS is designed to provide departments of any size and their Principal Investigators with resources and expertise to successfully compete for, manage, and renew sponsored awardsGCA Provides assistance to faculty and staff in obtaining and managing sponsored awards that support scholarly activities while assuring proper stewardship of those funds. The office is charged with review and approval of proposals sent to all sponsors.GCFA Works closely with FRMS and business office staff to ensure financial compliance and proper accounting of externally sponsored funds. Responsibilities include financial reporting and closeout, effort reporting, and development of the facilities and administrative cost rate.
4 Faculty Research Management Services Organization Pre- and Post Award teams located within Business Operations, with dual report to ProvostEstablishes a team with both pre and post award specialized skill setsEncourages collaboration between Pre and Post Award team membersFacilitates knowledge transfer between teamsEnables PI-centric training and skill building activities across teamsCreates a central point of contact to work through systematic issues and changesBusinessOperationsProvost’sOfficeDepartmentsFaculty Research Management ServicesDirectorPre-AwardAssociateDirectorPost AwardAssociateDirectorGrants AdministratorsGrant PortfolioManagerGrants Portfolio AnalystsGrants PortfolioAnalystsGrantsCoordinatorGrants PortfolioCoordinatorsGrants PortfolioCoordinators
5 FRMS Service Offerings Pre-AwardGrant eligibility determinationBudget and Proposal DevelopmentFinancial and non-financial documentation preparationTrack Principal Investigator current and pending supportObtain ApprovalsCoordinate with OSP – Proposal and Awards UnitPost AwardPI financial portfolio planning, analysis and managementMonthly financial review according to University guidelineEnter budgets into budget toolPrepare and execute accounting transactionsEffort Reporting Review and Follow upCoordinate with Principal Investigator, Department, and OSP – Financial ManagementSpeaker’s Notes:This slide shows a listing of FRMS – Pre Award service offerings. Each function has multiple processes that Pre Award performs.Close working relationship with GCA through training, technology support and process implementationand improvement.Communication between Pre Award and GCA on new process steps.Integration of technology into Pre Award work with Proposal Development rollout and immediate use ofProposal Tracking in IRES.
7 The Research Enterprise ProvostVPFBOAssociate Vice President for Research AdministrationOffice of Research Administration (ORA)Strategic effortsOperations management and oversightOREOORCProject ManagementData ManagementCross Unit Operational Integration & EfficiencyComplianceRisk assessmentOSPTo better understand the importance of research compliance the University has created a new structure to support research and it administration..HRPPIACUCCOIPre- and post- award administration of sponsored projectsTraining & EducationRequired review of research involving human subjectsRequired review of research involving animalsRequired review of conflict of interest disclosuresOEHSYARCOCREnvironmental health & safetyHousing & care of animalsPatenting & licensing activities, inventions, industry relations
8 Preparing and Submitting Proposals Work with your business office/FRMSDevelop the budget and prepare the applicationEnsure all compliance requirements are completed including but not limited to:Sponsored Projects Administration for FacultyOne-time requirementPatent Policy Acknowledgment and AgreementConflict of Interest (COI) Disclosure (a.k.a. “External Interests Disclosure”)Completed at least annually or within 30 days of any material change(s)Veteran’s Administration Memorandum of Understanding (VA MOU)Completed at least annually or when there is a significant changeObtain all appropriate approvals
9 Preparing and Submitting Proposals Office of Sponsored Projects (OSP)Final application is routed in Proposal Development (PD) or submitted with a TranSum to OSPAll proposals must be approved by OSP prior to submission to the sponsorTimelineFinal application should be sent to your business office/FRMS as early as possibleFRMS requires all final documents 2-5 days prior to the deadline (dependent on complexity of application)OSP requests at least 2-5 business days for reviewAdditional time may be needed to make corrections, for complex proposals and during heavy deadlines
10 Supporting Research at Yale Human Research Protection Program (HRPP)Institutional Review Boards/Human Subjects CommitteesAnimal Care and UseInstitutional Animal Care and Use Committee (IACUC)Conflict of InterestCOI CommitteeOffice of Cooperative Research (OCR)Patents and licensingOffice of Environmental Health and Safety
11 Supporting Research at Yale Office of Research Administration (ORA)Systems, processes, compliance and regulatory activitiesOffice of Research Compliance (ORC)Implementation of regulatory requirements, compliance assessmentsOffice of Sponsored Projects (OSP)Pre-award and non-financial post-awardPost-award financial reporting, cash management, effort reporting