1. RP Group Conference April 2, 2013 Craig Hayward, PhD Terra Morris Vinod Verma

2. Overview  3 queries:  Success and Completion  Retention  Student Progress and Achievement (SPAR)  Features:  Data on Demand  Cohort Tracking  Student demographics & special populations  Export to Excel, CSV, text

6. Chair of Engineering department: What is the success rate for Latino/a and white students in engineering for the 2011-12 academic year?

26. Export to Excel

27. VP of Instruction: What is the retention rate for first time credit students from Fall 2010 through Fall 2012? Does the rate differ by ethnicity?

37. Director of Puente learning community: How many Puente students from the Fall 2006 cohort have graduated and/or transferred? How many were EOPS students?

49. 2 features: 1) Learning Community Cohort Management Power users only 2) Personal Cohorts All users Maximum of 99 cohorts per user

56.  Importance of proceeding according to the “faculty inquiry ethic”  Data principles document for review & guidance  SOFIA data is more secure and confidential  MyEdu.com, for example Data sharing principles

57.  Standard software and infrastructure requirements  Designed from the beginning to be replicable  Supports faculty inquiry, program review  Extensible Nuts & bolts

58. SOFIA: Tech specs  Data flow – MIS and ERP (Datatel) extracts  What kind of databases are used?  SQL server  Web server ASP.NET  Application/interface development  ASP.net controls (DevXpress)

59. Budget ActivitiesCosts  Hardware  Virtual server  Software  ASP.NET (TV)  Kourier (75% IT, 25% TV)  Development (IT)  SQL DW (TV)  SOFIA interface  Tweaks/tech support $10,000 (Title V) $25,000 $120,000+ (IT)  $25,000 (TV)  $75,000 (TV)  $20,000 (TV)

60. Skills/Personnel required  New/External Personnel costs – hire consultants, external experts  Vinod ($35,000) Eight months  Web based development/Web apps  Connecting queries to development  Uploading CO MIS files to SQL db Vinod,  Kevin ($35,000)  Infrastructure set up for web application  Created SQL Server  Created Web Server  Proper permissions  Kourier Services ($25,000)  Extraction from ERP into SQL  Software costs  ASP.net controls (DevXpress) $1500  SQL Server licenses (already included in College license)  Visual studio for development  ASP.net web server  Hardware costs  New server $10,000  No storage costs because plenty of storage on college’s new SAN  Grant Personnel  Dean (5%) 0 oversight  Title V Activities Coordinator (20%) – budget management, project management, faculty focus groups  Title V Research Analyst (10%) – involvement ramped up over the first year  Existing Personnel/Opportunity  Director Planning & Research (15%)  Director of IT (10%)  IT Applications Manager (10%)  Other ($65,000)  Faculty stipends  Future development & refinement  SQL training

61. Title V/SOFIA timeline  Grant received late 2009  Groundwork was laid for a year as team was hired  Faculty focus groups in Fall 2010  Research analyst hired in February 2011  Kourier implementation in Fall 2011  Around two years from focus group to completion of SOFIA Beta (Sept 2012)