1. SCAR Standing Committee on Antarctic Data Management Establishing a National Antarctic Data Centre (NADC) Helen Campbell

2. SCAR Standing Committee on Antarctic Data Management Background Brief history of NADCs: 1992 proposal for development of an Antarctic Data Directory System (ADDS) 1998 ATCM recommends establishment of NADCs linked to the ADDS 2009 development of a roadmap for SCAR data management and the ADMS. The Antarctic Data Management System (ADMS) consists of: A single portal for recording information about data holdings - the Antarctic Master Directory (AMD), and; A distributed system for storing and enabling access to that data – the National Antarctic Data Centres (NADC).

3. SCAR Standing Committee on Antarctic Data Management The SCAR DIMS provides the new roadmap for SCAR Data Management and the ADMS SCAGI - Antarctic Spatial Data Infrastructure SCAR SSGs and SRPs ensuring scientific relevance of data access systems SCADM - overall responsibility for the ADMS NADCs …… Key players are:

4. SCAR Standing Committee on Antarctic Data Management NADC steps for participating in the ADMS: One-off/infrequent activities Nominate a SCADM representative Establish/nominate data archiving centre(s) Establish an AMD national portal Establish a national Antarctic data policy Create and publish an operational plan Create a data access website Ongoing activities Publish data to SCAR endorsed networks Create AMD metadata Archive data in nominated centres Create project data management plans Collate data from science programmes

5. Responsible for: coordinating national Antarctic data management activities in support of SCAR strategy/policy representing national Antarctic data interests on SCADM Should have: Expertise in data management Good understanding of national Antarctic science activities, and data collection programmes Resources and authority to participate in SCADM activities and communicate them to others involved in Antarctic science and data management Ability, authority and resources to collate the data and ensure that it is managed and archived in line with SCAR policy Close links with their national SCAGI representative SCAR Standing Committee on Antarctic Data Management Nominate a SCADM representative

6. Nominated data archiving centres can be either: A single National Antarctic Data Centre A partnership of existing national data management facilities. Their Antarctic data activities should: be coordinated through the national SCADM representative be capable of meeting SCAR data policy requirements for : actively curating/archiving data for the long-term facilitating re-use of data publication to SCAR endorsed data access/distribution networks Establish/nominate data archiving centre(s) SCAR Standing Committee on Antarctic Data Management The primary function of the NADCs is to act as long- term repositories for archiving and publishing Antarctic data in line with SCAR policy, or to coordinate this activity

7. SCAR Standing Committee on Antarctic Data Management Contact Stephanie Grebas (stephanie_grebas@ssaihq.com) at GCMD to establish a National NADC portalstephanie_grebas@ssaihq.com Establish an AMD national portal To actively contribute to the AMD, it is vital to ensure you have sufficient resources within the NADC to either: Create metadata on behalf of national scientists Support national scientists in submitting metadata to the AMD The Aug 2009 newsletter article entitled Success story from a small National Antarctic Data Centre by Shulamit Gordon provides good suggestions

8. Establish a national Antarctic data policy The policy should be publicly accessible and complementary to the SCAR Data Policy. It is vital that it is supported by national funding agencies to enable them to enforce compliance. Examples of existing national Antarctic Data Policies are available on the SCADM website SCAR Standing Committee on Antarctic Data Management

9. Create and publish an operational plan An operational plan describes how data is managed and archived to facilitate re-use of data This information should be publicly accessible Create a data access website This should provide access to : The AMD and your national portal Data, or the national data archive(s) The national data policy and operational plan

10. SCAR Standing Committee on Antarctic Data Management The SCADM website provides guidance on persuading scientists to submit data and metadata Create AMD metadata Archive data in nominated centres Create project data management plans A suggested data management template accompanies the draft SCAR Data Policy Collate data from science programmes The nominated SCADM representative must have close ties with the National Antarctic Science programme to ensure all science and data are captured Publish data to SCAR endorsed networks Provide targetted access to data, based on scientific needs defined by SSGs and SRPs Ongoing activities focussed around national science projects

11. SCAR Standing Committee on Antarctic Data Management The SCAR DIMS will only work if supported by effective NADCs! Development of national action plans on Wednesday afternoon should prioritise effective establishment of NADCs Next steps: Establishing NADCs is endorsed by ATCM and SCAR Support is available from well established NADCs