1. Oregon State Archives Researching Your Agency’s History - Oregon State Archives Resources Employment Auditorium April 3, 2008

2. Outline Resources on our Website  Connor Edmonds (15 Minutes) Resources On-Site at the State Archives  Layne Sawyer (15 Minutes) Questions (10 Minutes)

3. Website Addresses http://arcweb.sos.state.or.us http://bluebook.state.or.us

4. Administrative Histories Detailed Organizational and Programmatic Narrative Helps Records Management Unit to Describe and Determine Retention for Agency’s Records Records Retention Schedule Created to Provide Context to our Collections of Agency Historical Records

5. Administrative Histories Typical Content Date history written by Archives staff Short narrative describing agency origin and enabling legislative Narrative describing agency history highlighting major changes  Narrative includes: revised tasks and powers, reorganizations and mergers, legislative mandates “Present” organization of agency

6. Administrative Histories Contents: Agency Origin Dept of Education Example “The Oregon State Constitution of 1859 established a system of common schools, and designated the governor as Superintendent of Public Instruction with the provision that after five years the Legislative Assembly would be allowed to create an independent office for this purpose (Const., art. 8). The Legislative Assembly exercised this right in 1872 by enacting a law designating an elected four-year position, salary, and providing office space in the state capital (O.L. 1872, p. 146).” From: http://arcweb.sos.state.or.us/recmgmt/sched/special/state/overview/20 060017odeadov.pdf

7. Administrative Histories Contents: Timeline Narrative Style Example: Oregon Liquor Control Commission “In 1936, an enforcement division was added to the Commission's duties. This new division was split into two sections: license inspectors, who acted as a liaison between the Commission and its licensees; and the "hard liquor" squad, which dealt directly with violators of the Oregon Liquor Control Act (bootleggers). Prior to the formation of this new unit, enforcement was the function of the State Police and local law enforcement officials.” From: http://arcweb.sos.state.or.us/recmgmt/sched/special/state/overview/ 20010010olccadov.pdf http://arcweb.sos.state.or.us/recmgmt/sched/special/state/overview/ 20010010olccadov.pdf

8. Administrative Histories Contents: Timeline List Style Example: Dept of Agriculture “1957 A license and bond requirement is established for hay dealers. Grade A milk usage audit, virus-free nursery stock, and brucellosis eradication projects begin. A third grain inspection branch office opens. The Oregon Fryer Commission is created. 1958 Livestock district boundaries are revamped and clarified. 1959 Inspection of custom and mobile slaughter plants becomes compulsory. The Oregon Beef Council and the Highland Bentgrass Commission are established.” From: http://arcweb.sos.state.or.us/state/ag/hist/histchron.htm

9. Administrative Histories Where Are They? Linked from Online Oregon Bluebook (A-Z) State Agencies, Boards and Commissions Page http://bluebook.state.or.us/state/executive/ executive3.htm http://bluebook.state.or.us/state/executive/ executive3.htm “Records, Publications and General Information” Section of an Agency’s Page

10. Archives Holdings Listings Linked from Online Oregon Bluebook, Same as Administrative Histories  (A-Z) State Agencies, Boards and Commissions Page  At:http://bluebook.state.or.us/state/executive/e xecutive3.htmhttp://bluebook.state.or.us/state/executive/e xecutive3.htm  In: “Records, Publications and General Information” Section of an Agency’s Page

11. Other Website Resources Additional to Administrative Histories and Archives Holdings Lists Photos Records Retention Schedules Online Exhibits

12. State Archives On-Site Resources What’s on our website represents a small fraction of our total holdings Requires a visit to our facilities

13. Visiting the State Archives Location Reference Services http://arcweb.sos.state.or.us/reference.htm l reference.archives@state.or.us

14. Legislative Records Legislative Committee Records  http://www.sos.state.or.us/archives/legislative/ legislative_guide/legislative_guide/legislative_ inventory/legislative_inventoryintro.html http://www.sos.state.or.us/archives/legislative/ legislative_guide/legislative_guide/legislative_ inventory/legislative_inventoryintro.html Emergency Board minutes, 1913- Online legislative minutes (1991-2007)  http://www.sos.state.or.us/archives/legislative/ legislativeminutes/legminutes.html http://www.sos.state.or.us/archives/legislative/ legislativeminutes/legminutes.html

15. Agency Records Minutes of governing body/ commission Reports Correspondence

16. Governor’s Records http://www.sos.state.or.us/archives/banner s/governors.htm http://www.sos.state.or.us/archives/banner s/governors.htm Governor’s records Governor’s messages

17. Predecessor Agencies Control Board, 1913-1969  http://www.sos.state.or.us/archives/state/control/contr olhome.htm http://www.sos.state.or.us/archives/state/control/contr olhome.htm Planning Board, 1935-1939  http://www.sos.state.or.us/archives/state/planbd/planh ome.htm http://www.sos.state.or.us/archives/state/planbd/planh ome.htm Finance & Administration Executive Department & General Services Department of Administrative Services  Governor’s recommended budgets, 1915-1999