1. EUROPEAN STUDENTS’ FORUM SECRETARIAT STRATEGY FOR AEGEE-EUROPE

2. WHY A SECRETARIAT? Secretariat: permanent paid staff who would work for AEGEE. The secretariat would NOT replace the CD, but would complement its work WHY? CONTINUITY PROFESSIONALISM EXPERTISE AND ADMINISTRATION EFFICIENCY RELEASING ADMIN/TECHNICAL WORK FROM CD STRATEGY POLITICAL VISION

3. WHY A SECRETARIAT? Current situation: the workload is assumed by: 7 CD members Punctual interns (not-paid + often upon their request) Ad-hoc CD assistants 1 staff paid thanks to LLL projects. Board members (CD) are dealing with: Vision, planning, decision-making, representation, strategy development Technical issues (visa, staff payment, head office management, website management), administrative tasks (fundraising, communication, financial management…), implementation tasks (implementation of strategy, writing grants etc)

4. WHY A SECRETARIAT This big workload (strategy + implementation) is usually assumed by two bodies in other youth organisations: Board + secretariat (ie, YFJ, ESN, OBESU, YEU, EEE-YFU etc)

5. WHY A SECRETARIAT STRATEGY 1. With introduction of staff in AEGEE headoffice (= experts), need to clarify the relations between CD and staff 2. Wish to explore the possibility to have a permanent staff working for AEGEE, and to redefine the workload between CD and staff

6. OPTIONS FOR SECRETARIAT In our proposal: CD would still live and work in Brussels Secretariat is composed of experts who can deal with administrative tasks not directly linked with the network (fundraising, website, financial management, communication) CD would thus have more time to focus on policy, representation, strategic planning, and internally, to work with bodies, propose ad-hoc solutions to issues etc Secretariat could be composed of: 1 or 2 paid staff 1 paid (expert) intern

7. (FINANCIAL) OPTIONS FOR SECRETARIAT How could it be financially sustainable? Continue applying for LLL grants in order to have money available Apply for bigger administrative grant: from YIA to Jean Monnet (we are still waiting from clarification from Erasmus +) Reducing the number of CD members? some more administrative tasks could be taken care of by staff, (ie, Financial director, Secretary General, Fundraising, Communication..) Use EU programmes like “youth worker mobility” of YIA, EVS, Grundtvig,

8. WHAT DO WE WANT? Feedback on the concept, your questions and clarifications if needed To build a task force to explore seriously all financial options and be able to have a serious proposal at Agora Patra