1. NCMGA membership survey  Objectives –Assess if and how NCMGA will continue?  Methods –Develop a survey  Sonja, Leslie, Pam and Cynthia –Create survey on Survey Monkey –E-mail about survey sent to 167 addresses

2. Survey Demographics 35.5% participation

3. NCMGA Membership Survey Results Should the NCMGA Continue? 85.5% Responded Yes

4. Meeting Involvement and Attendance

5. Frequency and Location of Meetings

6. Day of the Week/Meeting Content

7. Educational Quality of Meetings Suggestions for Improvements: Increase the amount of funds devoted to speakers Have topics of interest to multiple specialties at each meeting or have the meeting focused towards one specialty so that those who attend get a good overview of current topics in that specialty Have a theme for the meeting and have speakers build upon each other Solicit topics more widely/speakers from outside NC Have evaluations at the end, request suggestions for speakers for the next meeting Presentations on activities at some of the NC centers More involvement by medical directors of the programs around the state

8. Usefulness of the Business Meeting Suggestions for Improvement: Have an agenda and make it available before the meeting Follow the agenda Make sure all officers can be present All attendees should attend the business meeting Send business meeting minutes to the NCMGA afterwards Change the rules so that those attending the meeting can vote and make decisions

9. Usefulness of Subcommittee Meetings Suggestions for Improvement: Chairperson should attend the meeting Predefined agenda – topics or speakers Use the time for working groups on issues of interest not limited to one subcommittee

10. Membership Dues

11. Website

12. Current Practices that should remain the same Meetings:  Meetings on Fridays  Meetings held semiannually  Main focus of meeting be educational content Organization:  Continue with annual dues at current rate ($25)

13. What would you like to see as the main purpose of NCMGA as an organization?  Education and Networking  Advocate for genetic services in the NC  Communication among the medical genetics community in NC

14. Changes important to get you more involved? Meetings:  Obtaining continuing education  Focus around a specific topic  Relevant topics organized ahead of time  Central location Organization:  Website  More involvement of those in senior leadership positions – medical directors, lab directors, more experienced gcs, etc..

15. Suggestions to get general membership more involved? Meetings:  Centralize the location  Bigger names for speakers  CME/CEUs  Rotation of sites is important for ownership  Opportunities to socialize  Keynote speakers with expertise in disorders we commonly encounter Organization:  Website

16. Proposals 1) Change the order of the hosting sites so that the fall meeting each year is in a central location. –Fall 2007 UNCCH (central) –Spring 2008 ECU –Fall 2008 Wake Forest University (central) –Spring 2009 Fullerton –Fall 2009 Duke (central) –Spring 2010 Carolinas Medical Center Vote to change bylaws

17. Proposals 2) Create guidelines for meeting planners using suggestions from this survey. Call for volunteers for Meeting Working Group (3-4 people)

18. Proposals Guidelines should include: –Amount designated for speakers –Instructions on how to organize and facilitate a meeting –Decide whether or not continuing education should be involved –Format of subcommittee meetings –Format of business meetings

19. Subcommittees –Chair should decide for each meeting whether there is any business or projects.  If so, then organize meeting, post agenda beforehand  If not, then make this a networking, socializing opportunity. –Have working group meetings at the same time as subcommittee meetings Example of Specifics to Include Example of Specifics to Include

20. Business meetings –All officers attend (try and find date) –Agenda released to membership at least two weeks before meeting –Includes all meeting attendees –Minutes recorded by secretary released to membership by the listserv and/or website within one month of the meeting Example of Specifics to Include Example of Specifics to Include

21. Proposals 3) Use accumulated funds to hire a Web developer to create and perhaps maintain the NCMGA website –Working group to find Web developer and hosting site, and decide web content and design Vote to budget $1,000 for this fiscal year to develop the NCMGA web site Call for volunteers for Web site Working Group (3-4 people)